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SharePoint Administration

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  1. Have the crawl engine add the basic metadata of the file to the index before crawling the internals of the file.

    Have the crawl engine add the basic metadata of the file to the index before crawling the internals of the file. We have files that get the 759 timeout crawler error. These files are "invisible" to search and the user can no longer find the files. The problem is also with SharePoint Online but to a lesser extent since there's more horsepower on the SPO crawl engine. Or have a "clean up" crawl that just adds the basic metadata of the files with 759 timeouts to the index.

    3 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add a provision to send an email notification to the user or site owner if files are checked out for long time

    Its quite an important feature which is currently missing in sharepoint, i.e. if files are checked out for longer period, there should be a provision to notify users or site owner about this via email, etc.

    3 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Improve SharePoint Audit Log to include the option to track who deleted the site collection administrator

    Someone deleted our Site Collection administrators from our site collection and there is no auditing to determine who did this. It is not possible to deterrmine how this happened and is a huge security issue.

    3 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. SAML 2.0 support for using Azure AD

    Per this content, ACS (Access Control Services) is necessary for using Azure AD with SharePoint Server because SharePoint Server do not support SAML 2.0 directory.
    https://technet.microsoft.com/en-us/library/dn635311.aspx

    But as we know ACS will be closed.
    http://blogs.technet.com/b/ad/archive/2015/02/12/the-future-of-azure-acs-is-azure-active-directory.aspx
    So, even if SharePoint Server (2016 or later) provide to support SAML 2.0, it will be difficult to use Azure AD for SharePoint Server users. Hope to support it!

    3 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. performance monitoring

    to track down a performance issue in Sharepoint is extra complicated. Even you are storing all perfmon data in predefined Sharepoint SQL DB, I am still missing a solid description of tables or predefined query to read the data. Another problem is when you discover that IIS worker process for particular web app is using all your RAM, there is really challenge to track down what in detail from the web app allocates and consume all free memory.

    3 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  6. Obtain a site list of which specific user has an access to

    I need an admin ability to obtain a list of sites of which specific user has an access to.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  7. compare revision in SharePoint

    When you need to check when change X was done or what is the changes done between each revision instead of opening each revision separately which may take ages if you have a huge number of revision, this will make your life much easier.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Export to Excel activity can’t be obtained via audit log

    I would like to have a report of the Export to Excel activity in Audit log. But this activity is not included in the audit log activity options. Please add Export to Excel function as the auditable action.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. 2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Obtain file access activity logs at group level

    Currently we can use the audit log feature to obtain individual user activities. But I prefer obtaining activity logs at group level. Getting group activity logs can be helpful for us to check access history for each department and makes it easier to analyze the usage.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Option to output global IP addresses from the Office 365 audit logs

    *English follows Japanese

    ■Title(件名):
    Office 365 監査ログの機能にてグローバル IP アドレスを抽出する機能
    Option to output global IP addresses from the Office 365 audit logs


    ■Description(内容):
    現時点で、Office 365 監査ログの機能では、"ClientIP" に端末のグローバル IP アドレス以外が表示される場合がある。"ClientIP" に端末のグローバル IP アドレスが表示されるよう修正していただくか、監査ログの機能にてグローバル IP アドレスを抽出する機能の追加を希望します。

    Currently, in the Office 365 audit logs, there are cases where IP addresses other than the machine’s global IP address show in the “ClientIP” field. Please fix this so that “ClientIP” correctly shows the global IP of the machine in question, or add a way to output the global IP from the logs.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Email Messages Preview should be displayed as regional timing rather than UTC

    Originally reported to Microsoft support under Case #:20247207. It cause confusion on the attachment showing UTC timing rather than original timestamp (regional: AEST / AEDT).

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add option to output all the items in a SharePoint Online document library that have an access count of zero.

    *English follows Japanese

    ■Title(件名):
    SharePoint Online のドキュメントライブラリ内のファイル アクセス数が 0 のアイテムを出力可能とする機能の実装を希望します。
    Add option to output all the items in a SharePoint Online document library that have an access count of zero.


    ■Description(内容):
    現時点では、監査ログを利用し過去 90 日以内にアクセスしたファイルを出力は可能であるが、アクセス数が 0 のアイテムを出力できない。 サイト内のファイルの棚卸のため、一定期間にアクセス数が 0 のファイルを確認できるような機能の実装を希望します。

    At present, it is possible to output all items accessed in the last 90 days using the audit logs, but there is no way to output items with an access count of 0. In order to inventory the files on sites, we would like a function whereby we can find the files which have not been accessed within a specified period.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Alert for any permission changes

    As a SharePoint Site owner, if someone is added to my site, I want an alert showing who is added to my site.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Export permission from all objects per site

    a feature to create a report that shows for each object, what account or group has a level of access. It would be great to be able to export a Site's user permissions. In addition, an option in the share point admin GUI to export all user and groups permissions for a site for our security team to review.

    2 votes

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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Reports - automate exporting data to a SharePoint site or other platform and can be scheduled on daily basis or any particular date.

    Feature within Office365 admin center to export data to a SharePoint site or other platform. and to be able to schedule the export on daily basis or particular date such as first day of the month, every Friday, etc.

    Furthermore, please ensure this can be done on each platform such as Microsoft Teams.

    Thank you

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Please improve the Office 365 audit logs to have more than 50,000 logs in a single output

    *English follows Japanese
    ■Title(件名):
    Office 365 監査ログにて一度に出力可能なログを 50,000 件以上にする機能の拡充を希望します。
    Please improve the Office 365 audit logs to have more than 50,000 logs in a single output


    ■Description(内容):
    現在、Office 365 監査ログにて一度に出力可能なログは 50,000 件です。
    1 日で 5,000 件のログが出力されるため、過去 3 か月分のログを確認する場合、確認に工数がかかります。
    そのため、Office 365 監査ログにて一度に出力可能なログを 50,000 件以上にする機能の拡充を希望します。​
    Currently Office 365 audit logs can have up to 50,000 logs in a single output.
    As we output 5,000 logs in a single day, lots of worktime is needed for checking in the situation where we need to check logs for the past 3 months.
    Thus we hope that the Office 365 audit logs can be improved…

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  18. Audit logs for users to show logs of any purged content from the Recycle bin

    I would like the audit logs to record any purged content as well as files purged from the Recycle bin. Currently audit logs doesn’t get any records of deleted content other than files.

    2 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Find a Guest user's access in sharepoint

    There should be a way to find which sharepoint/onedrive site a particular user/guest user has access to

    2 votes

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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Export List of Active Sites

    I would like to be able to export to Excel (or CSV) a list of Active Sites from the new SharePoint admin console. I need to do this so that I can inform a department manager that there are a number of similar sites and these should be consolidated or removed if not active. At the moment the only way to export a list to send to the manager is to retype the whole list. Please allow an Export to Excel feature on this list. Thank you.

    2 votes

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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
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