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SharePoint Administration

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  1. Set Metadata for multiple files

    Set Metadata for all files that are being uploaded. Currently when a user uploads multiple documents the metadata has to be set afterwards.
    Add this to SP2016

    155 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add ability to route documents into Document Sets based on metadata

    As the title said, I would like to see the capability to create content organizer rules that can route documents into specific document sets based on metadata on the document and on the document set.

    49 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  3. Enable Termstore backup/restore in SharePoint Online

    Enable Termstore backup/restore in SharePoint Online

    23 votes
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    1 comment  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add option to inherit metadata from folders

    While Document Sets may work well for some scenarios, it doesn't work for ours. In an instance where multiple folders full of documents are uploaded to a library, you can then add metadata to the folders using the Quick edit feature. However, the metadata does not cascade down to the files within the folders. It is a very time-consuming, manual process to open each folder and add the metadata to all the files within the folder. Unfortunately our use-case requires the use of the folders. We have yet to find a suitable third party tool or Flow solution that meets…

    18 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  5. Make Term set more flexible for administration and usage

    - Import terms to existing term set
    - Allow import of labels, synonyms/custom properties
    - Allow the selection of where in the structure you should export XLIFF you may not want to export the entire term set for translations.
    - Allow multi select or terms when filling in metadata fields vs. clicking each term individually to add them

    12 votes
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    2 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  6. Introduce support for taxonomy infrastructure via SharePoint REST API

    At the moment TaxonomySession and other taxonomy infrastructure-related resources and endpoints in the REST API are not supported.

    Ideally it would be great to add support for every existing CSOM namespaces such as Publishing, Taxonomy and etc. in REST API, basically the same way as it is implemented for User Profiles.

    11 votes
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    1 comment  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  7. Provide a complete API for Term Store / Term Group permission management

    Since may 2016 release of CSOM it is possible to add Term Group Managers and Contributors programmatically using CSOM. However, removing managers or contributors is not possible.

    10 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  8. Enable Export of Terms from Terms Store Manager

    This would make it possible to share taxonomy with users and edit before it is reimported.

    8 votes
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    1 comment  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  9. Remove the 2000 term limit for managed navigation term sets

    Given that this was touted as the way to go for catalog based sites, it's a woefully small limit.

    We've got our WWW site on SP2016 and we're already at about 1500 terms in our navigation. A couple more years and we'll be banging against this limitation.

    6 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  10. SharePoint Term Store MMS - Navigation Option Enhancement

    Identified that Customer is facing operational challenges while leveraging the SharePoint MMS for navigations. The limitation is quite simple where there is no option of opening a desired link on new target window. This was reported as a major limitation as the link needs to point to a 3rd party site, where the customer doesn’t want the users to lose the context of current site upon clicking the link. Though it’s a simple limitation adds real value when integrated to the product itself. In addition this is an universal change which adds value to SP MMS.

    4 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  11. Change history of Termstore

    Any idea to find a way for us to pull the change history (Deleted/Modified/Created) of a term store items?

    3 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  12. Increase Content Type Hub Publish Interval

    Really need this interval to be much more frequent and an option to re-publish on demand. Can't wait 30-60 minutes or more for testing and an update. We also don't want to go back to an on-premise installation.

    3 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  13. Cross Site Collection Global Navigation

    We need a way to implement global navigation that spans many site collections. Need a simple list of 6 or so links that will be consistent across all sites. I don't really want to turn the publishing feature on as it complicates content editing for most users.

    2 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow the custom property 'names' to be defined at the term set level and inherited by the child terms

    Currently custom property names have to be defined for every single term that you want to use them on, as well as the values that relate to the property. If you have a lot of terms in a term set then this takes a long time and is prone to human error (e.g. typos in custom property names)

    Ideally, you would be able to set the custom property names at the term set level and allow these to be inherited by all terms within the set. This way the terms only need to have their values updated and if changes…

    2 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  15. Finer-grained permissions in the Term Store

    Currently the only way to secure the term store is by *Term Group.* It would be fabulous if that could change to accommodate security at the *Term Set* level. The reason for this is simple: we have a large site collection with lots of sites. Each of those sites has a different group of contributors. If we open up the site collection Term Group to one group of contributors, they can see and edit all the other sites' terms because they're all accessible within the site collection. However, we already have term sets that pertain only to specific sites, so…

    2 votes
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  16. Custom metadata field for site or site collection properties

    I am part of an enterprise that has multiple companies sharing the same tenant. It would be very helpful if we could classify sites and/or site collections. I'd envision this allowing search filtering as well as an easy way for end users to tell which company a site belongs to (HR - Company A vs. HR - Company B).
    This could be highly controlled using a managed metadata term set.

    1 vote
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  17. Can we have some support for auto-taxonomy term extraction from a large set of documents.

    In this case we have large set of documents and would like some help to extract the right set of keywords which would help us tag those set of documents and new ones coming in the future

    1 vote
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  18. Allow the People taxonomy to delete terms automatically when removed from AzureAD

    The People taxonomy automatically adds new terms for term sets like Department and Job Title when a users details are updated in AzureAD (manually or via an incremental sync) however terms are not automatically removed from the taxonomy in the popular scenario of a department name change or branch closure (its common for a remote branch to be listed as a department).

    Without this its impossible to use the Department term set as a valid source of truth within business solutions within O365 without devoting manual resources to triage old department names. Organisationally most businesses will not want users being…

    1 vote
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  19. moussa

    bjds voila ala demande des cin quouitainne

    1 vote
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    1 comment  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  20. Pinned term auto updates

    When using a "PIN Term with Children" to place items in a site collection navigation from a single source (global navigation), the pinned items should auto update if the source term set is updated. Currently you have to delete and re-pin all the site collections.

    1 vote
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    0 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
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