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SharePoint Administration

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  1. Check Permissions, membership hyperlink

    When checking permissions, after you select check now, you are presented with the permissions levels. Would it be possible to make those membership groups to be hyperlinked to allow for a quick click on them to go to them, the graphic is from the web, and "knowledge members" text would be a hyperlink to the SharePoint Group itself.
    http://blogs.technet.com/cfs-file.ashx/__key/communityserver-blogs-
    components-weblogfiles/00-00-00-75-32/4810.Picture1.png

    4 votes

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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Restrict access based on specific IP addresses

    *English follows Japanese

    ■Title(件名):
    特定 IP アドレスからのアクセスを制御する機能の拡充
    Restrict access based on specific IP addresses


    ■Description(内容):
    現在、特定 IP アドレスからのアクセスのみを許可する設定を SharePoint 管理センターから行うことができますが、特定の IP アドレスからのアクセスを拒否する設定は行うことができません。
    アクセスを拒否したい IP アドレス以外の IP アドレスをすべてホワイトリストに追加することは現実的でないため、特定の IP アドレスからのアクセスを拒否する機能の拡充を希望します。

    Currently, while it is possible to only allow access from specified IP addresses from the SharePoint admin center, there is no way to block access from specific IP addresses.
    It is not realistic to whitelist all IP addresses other than the ones we want to block, so please add a way to block access from specific addresses.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. A feature to make private channels deletable even when retention policies are applied

    *English follows Japanese
    ■Title(件名):
    保持ポリシー適用時にも、プライベートチャネルが削除可能となる機能拡充要望
    A feature to make private channels deletable even when retention policies are applied


    ■Description(内容):
    現在、保持ポリシー適用時には、プライベートチャネルに接続するサイトの削除ができない動作である。保持ポリシーの対象サイトからプライベートチャネルに接続するサイトを除外しても同様の動作となる。そのため、保持ポリシーを一度無効化してからプライベートチャネルに接続するサイトを削除する運用を実施している。保持ポリシーの有効化時においても、プライベートチャネルが削除可能となる機能の拡充を要望します。
    Currently, sites that are connected to private channels cannot be deleted when retention policies are applied. The behavior remains the same even when sites that are connected to private channels are removed from the target sites of the retention policies. As a result, we are disabling the retention policies first and then deleting the sites that are connected to private channels. We hope that a feature will be implemented to make private channels deletable even when retention policies are enabled.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. Disable the tracking for file activities for a certain document

    Due to PII, I would like to disable the tracking for file activities for a certain document.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. Prevent deletion of access control groups

    Right now site owners can delete groups linked to Office 365 Groups which control access to a SharePoint Team site. These groups, once deleted cannot be restored or re-linked to the Office 365 Group associated with the Team site such as [GroupName] Owners and [GroupName] Members. While it would be ideal if users just didn't delete these groups, it would also be nice to be able to prevent unrecoverable mistakes (or make it so it is recoverable). You can manually recreate a group after it's deleted but it will not be linked back to the owners or members of the…

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow setting a default site sharing level

    Whenever a new SharePoint site is created, its sharing level defaults to "New and existing guests". As an admin, I should be able to choose the default sharing level for all new sites.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Access control at the site-level by using IP address etc

    I would like you to enable to control access at the site-level by using IP address etc.

    3 votes

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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. share permissions level

    Sharepoint - Adding a Sharing Permissions section (like List Permissions/Site Permissions/Personal Permissions) under the Permission Level.

    Especially since giving users a Read Only permission level won't allow them to use the "Anyone with the link" option when sharing a link, unless they have Contribute/Edit access.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Get "full read" for a specific group or specific users on all SharePoint Online sitecollections.

    It should be nice if the option is back to get "Full Read" permissions on all SharePoint Online sitecollections. At the moment there is no way to facilitate this like the SharePoint on premise webapp policy. The only way is running a script to add users to a new group "FullReader", but this way is not maintainable: https://docs.microsoft.com/en-us/sharepoint/dev/solution-guidance/security-webapppolicies

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Sensitivity Labels

    I see you have changed the text from "apply a label" to "apply a retention label". But when will you enable "apply a sensitivity label" to users ? This is blocking us from nailing the DLP requirements for SPO!

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Controlled access to SharePoint data from external access.

    Currently, SharePoint or OneDrive does not have to feature to control access to SharePoint data from non-domain users. This is as per service request # 12021970. SPO/ODFB should have a feature where administrator can define read-only access to external/non-domain joined device users.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  12. Show what you ar editing permissions for on the Permission Screens

    When using the backend SharePoint permission screens it should be more obvious what you are editing permissions for. It is too easy to think you are on the Document LIbrary permissions screen when in fact you are on the Site. It should say "Site - <Sitename>" or "Document Library - <Name>" like it does on the front end screens. This can cause chaos if you edit permissions at the wrong level.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. BlockDownloadOfAllFilesForGuests

    Currently an SPO tenant object has several properties that can be set to block/allow external users AKA guests, to perform certain actions. I recently files a support ticket, which the response said that the features don't work "by design". I'd like these features/properties to actually do what they are supposed to. I am trying to allow external sharing of files for viewing purposes only, and prevent downloads.

    BlockDownloadOfAllFilesForGuests - https://msdn.microsoft.com/en-us/library/office/microsoft.online.sharepoint.tenantadministration.tenantpropertynames.blockdownloadofallfilesforguests.aspx

    BlockAccessOnUnmanagedDevices - https://msdn.microsoft.com/en-us/library/office/microsoft.online.sharepoint.tenantadministration.tenantpropertynames.blockaccessonunmanageddevices.aspx

    BlockDownloadOfAllFilesOnUnmanagedDevices - https://msdn.microsoft.com/en-us/library/office/microsoft.online.sharepoint.tenantadministration.tenantpropertynames.blockdownloadofallfilesonunmanageddevices.aspx

    BlockDownloadOfViewableFilesForGuests - https://msdn.microsoft.com/en-us/library/office/microsoft.online.sharepoint.tenantadministration.tenantpropertynames.blockdownloadofviewablefilesforguests.aspx

    BlockDownloadOfViewableFilesOnUnmanagedDevices - https://msdn.microsoft.com/en-us/library/office/microsoft.online.sharepoint.tenantadministration.tenantpropertynames.blockdownloadofviewablefilesonunmanageddevices.aspx

    3 votes

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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. Site Access Request Settings

    Set default site Access Request Settings.

    There needs to be a way to set default Access Request Settings. It is preferred to allow the site owners to have control over this setting and not by default give members the ability to share site content.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. When Users Depart the Organization, Automaticaly Remove External Shares They Created

    When employees leave our organization, any external sharing that they did with external users will still remain in place. There is a case to be made that there is a signification security risk that an employee, while still employed, shared content from our Intranet with their own personal Microsoft account. When they leave the organization, their organizational account is deleted, preventing access to corporate data. However in this case, they would continue to have access via their own private Microsoft account that they had granted access to before their departure.

    There should be a security setting surfaced to tenant admins…

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. Restricting sharing to site owners

    Make the 'sharing' setting (in the admin centre) for site collections to prevent non-owners sharing operate on a global level for the site collection. Do not allow this to be overwritten/reset when a sub-site with unique permissions is created.

    This is very difficult to retain any control over who is sharing what with your data.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. IRM Enforcement for Entire Site Collection

    We want externally shared sites to use IRM. IRM is currently only applied to a Document Library level. We would like the ability to force IRM to remain turned on for ALL Document Libraries within the site and sub-sites. Even new Document Libraries within the Site Collection would have IRM enforced.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  18. Allow to use security group in SharePoint group to set the Target Audience.

    We added security groups to a SharePoint group and use the SharePoint group to grant permissions.
    We set the SharePoint group to the navigation Target Audience, but navigation tabs are invisible for the security group members.
    If we add member users directory to the SharePoint group, navigation tabs are visible.
    Target Audience should effect on the security group members.

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Consider changing default permission from Contribute to Read.

    When setting library or library item (file or folder) permissions in SharePoint, under Advanced, the default permission is Contribute. Consider changing this to Read by default instead.

    3 votes

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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. Provide true sliding session capability with ADFS

    In ADFS the Web SSO lifetime controls the absolute maximum time span a user can continue without being forced to re-enter their credentials. However, this setting in conjunction with the SAML token lifetime and LogonTokenCacheExpirationWindow in SharePoint does not provide true sliding session functionality.

    It would be great if an OOTB module was provided that can force sign out if a user was idle for a specified period of time, while also periodically performing automatic redirects to and from ADFS to update a user's claims.

    As it stands right now a low Web SSO lifetime, one that is shorter than…

    3 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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