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SharePoint Administration

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  1. Regarding deletion of permissions

    *English follows Japanese

    ■Title(件名):
    権限の削除について
    Regarding deletion of permissions
    ***************
    ■Description(内容):
    フル コントロール権限を持たないユーザーは、別のユーザーに権限を付与することはできるが、削除することはできない。このため、権限の付与だけではなく、[編集可能] または [表示可能] の切り替えや、権限の削除ができるようにしてほしい。
    Users without full control permissions can give permissions to other users, but cannot delete them. Thus I want to suggest making it so that those users can delete permissions, and switch between “Edit”and “Display”.

    8 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Giving a permission to share the site with another tenant’s users

    I would like to give a permission to a security group in the shared tenant by specifying the security group for external sharing via SPO.
    Currently we need to add an external user to the security group into the shared tenant because we cannot allow to give a permission to the security group in another tenant. I would like to give a permission efficiently.

    8 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add external users as members upon creation of an Office 365 group

    *English follows Japanese

    ■Title(件名):
    Office 365 グループ作成時に外部ユーザーをメンバーとして招待したい。
    Add external users as members upon creation of an Office 365 group
    ***************
    ■Description(内容):
    SharePoint Online にて新規でグループサイトを作成する際、テナントで外部共有を有効にしていても、外部ユーザーをメンバーとして登録できない。
    サイトを作成後、Outlook などから外部ユーザーを追加することはできる。
    SharePoint Online でグループサイト作成時に外部ユーザーを登録可能とすることを希望します
    On SharePoint Online, when a parent group site is created, even if you have enabled external sharing at the Tenant level, it’s not possible to add external users as members.
    After you’ve created it, it’s possible to add the users through Outlook etc.
    I would like to be able to add external users to the group site when I first create it.

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Duplicate a site OR Save site as template

    Saving site as a template is only available in onpremise SharePoint. Being able to duplicate a site or save it as template is essential for SharePoint admins' productivity as it is needed to sometimes use the template of another site on a different project or to troubleshoot workflows or errors in SharePoint.

    13 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Request for method to confirm the total number of term sets and terms

    *English follows Japanese

    ■Title(件名):
    用語セット、および用語の総件数を確認する方法について
    Request for method to confirm the total number of term sets and terms
    ***************
    ■Description(内容):
    SharePoint 管理センター、およびサイト コレクションの [サイトの管理] 画面の [用語セットの管理] 画面にて、用語セットおよび用語の登録が可能ですが、ここで登録した用語セットおよび用語の総件数を確認することができません。
    用語セット、用語の件数には上限があるため、総件数を確認する機能の実装を希望します。
    In the SharePoint Admin Center, and in the Term Set Management section of the Site Management screen of a Site Collection, it is possible to add terms and term sets. However, it is not possible to confirm the number of sets or terms that have been registered.
    Because there is a limit on the number of terms and term sets, I would like a method by which to confirm the number of…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add "People with Existing Access" to the Default Link Types under SharePoint Admin Center's sharing options.

    Add "People with Existing Access" to the Default Link Types under SharePoint Admin Center's sharing options.

    537 votes
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    85 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Implement a feature to check what permissions were granted to a group

    *English follows Japanese

    ■Title(件名):
    グループ名を指定して、権限が付与されているサイトやアイテムなどを確認できる機能の提供を希望します。
    Implement a feature to check what permissions were granted to a group
    ***************
    ■Description(内容):
    フォルダー毎に固有の権限が設定されており複雑な権限設定がされている場合、担当の管理者が退職後に把握することができなくなってしまうことがあるため、グループ名を指定しサイト、リスト、ライブラリ、フォルダー、アイテムなどこに対して権限が付与されているか一覧で確認できる機能を追加してほしい。
    I hope for a feature will be implemented so that after entering a group name, the permissions that were granted to the sites, lists, libraries, folders, items etc in a group can be viewed in a list. This will help in knowing what items have what kind of permissions set when say, all folders have complicated permissions set by an administrator and that administrator leaves the job.

    6 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Method for automatically collecting the audit logs of Site Collections

    *English follows Japanese

    ■Title(件名):
    サイト コレクションの監査ログ自動で収集する方法
    Method for automatically collecting the audit logs of Site Collections
    ***************
    ■Description(内容):
    今までは サイト コレクションの監査ログにて自動でトリミングを行い、定期的にドキュメントライブラリに保存することができた。
    この度動作が変わり、自動でトリミングができなくなりました。
    毎回手動でログを取得し、ライブラリにアップロードすることは困難であるため、今までのように自動でログを収集しライブラリに保存される機能の実装を希望します。

    Until recently, the audit logs of site collections would automatically be trimmed and could be regularly saved in a document library.
    However, recently it has ceased to be possible to automatically trim the logs.
    It is time-consuming to manually gather the logs and upload them to libraries, so we would like to see the previous automatic functionality restored.

    6 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Control the opening of a downloaded file on a client using IRM

    Under the SharePoint Online IRM function, there is an option to disallow opening files in a browser, but there is no function to prevent opening the file on a client. Please add a function to disallow opening a file on a client machine after having downloaded it from SharePoint.

    7 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Option to notify administrators when a given site is accessed by a user

    *English follows Japanese

    ■Title(件名):
    特定の SharePoint Online のサイトにユーザーがアクセスした際に管理者へ通知する機能について
    Option to notify administrators when a given site is accessed by a user
    ***************
    ■Description(内容):
    特定の SharePoint Online のサイトにユーザーがアクセスした際に管理者へ通知する機能を実装してほしい。
    I would like an option to have a notification sent to administrators when a specific SharePoint Online site is accessed by any user.

    6 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Troubleshooting functions in SharePoint Online/OneDrive for Business

    *English follows Japanese

    ■Title(件名):
    SharePoint Online / OneDrive for Business で問題発生時のトラブルシューティング機能について
    Troubleshooting functions in SharePoint Online/OneDrive for Business
    ***************
    ■Description(内容):
    SharePoint Online / OneDrive for Business 上ページの表示中やファイルの移動中などの状況で動きが止まったり、動作が完了しない場合にどういったトラブルシューティングが必要かわからないため、現在の状況や必要なトラブルシューティングがわかるようなコマンドや、機能を要望します。
    At times when pages and files are being viewed and moved, the interface freezes, or the operation won’t complete. At these times, it isn’t clear what troubleshooting steps are appropriate, so please add commands and functions that can help guide the user in these situations.

    6 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. OneDrive Shareable Links Password protection enforcement for admins

    At present as an admin, you can enforce features like expiry date, etc when sharing links via OneDrive. I'd like the option to enforce the password option for our users

    10 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable to see the number of page views in SharePoint sites

    It would be great that we could see the page views to check the site metrics. Currently, we can see page views by site-level via Site usage, but it would be great if we can count views per page.

    6 votes
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    0 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide Guidelines on Recommended or Limitations of SharePoint Online Configuration

    In earlier versions of SharePoint (for on premise) there were guidelines on "boundaries and limits" for the product (for example https://docs.microsoft.com/en-us/sharepoint/install/software-boundaries-and-limits-0 ). It would be useful if this same information was available for SharePoint Online if not talking about actual limitations (if none exist) but perhaps talking about recommendations for performance effective use. We have clients that are working with 10 or (many) more managed metadata columns and expecting day-to-day performance of the libraries (browsing, etc) to be unaffected, however, without guidance from Microsoft we cannot convince them otherwise.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Storage quota notifications for subsites

    *English follows Japanese

    ■Title(件名):
    サブ サイトにて、記憶域のクォータの管理を行いたい
    Storage quota notifications for subsites
    ***************
    ■Description(内容):
    現行、トップ レベル サイトでは記憶域のクォータの上限の変更、およびサイトの容量を一定割合使用した際に、通知する機能が備わっている。
    しかし、サブ サイトでは同様の機能が備わっていないため、機能の搭載を希望します。
    Currently there is functionality that sends notifications for changes to top level sites’ storage quotas, and for reaching a certain usage percentage of the whole site’s storage.
    There is no option to do the same for subsites, so I would like to see such functionality added.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. About saving audit data on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online のデータ保持について
    About saving audit data on SharePoint Online
    ***************
    ■Description(内容):
    SharePoint Online でサイト コレクションを監査のため保持しようとするとテナントの容量を使用してしまう。
    Exchange Online の監査データのように無制限で保存可能な仕組みを提供してほしい。
    When trying to keep a Site Collection on SharePoint Online for auditing, it uses up the tenant’s storage capacity.
    I would request to have an unlimited storage plan for audit data in SharePoint Online, such as exists for Exchange Online audit data.

    3 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. I want to limit the creation of wiki pages

    *English follows Japanese
    ■Title(件名):
    Wiki ページ の作成を制御できるようにしたい
    I want to limit the creation of wiki pages
    ***************
    ■Description(内容):
    アクセス許可レベルの作成、もしくは、サイト ページ の設定などで Wiki ページの作成のみ制限できるようにして欲しい。
    I want to be able to limit the creation of wiki pages, by using either Access Level Permissions Creation, or site page settings.

    3 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Expansion of notification functionality

    *English follows Japanese

    ■Title(件名):
    通知機能の拡充を希望します。
    Expansion of notification functionality
    ***************
    ■Description(内容):
    MyAnalytics の通知を含め Office 365 サービスから届くメールに対し、どのようなユーザーを対象とし、どのようなトリガーで送信されるものであるか明示した上で、事前に告知することを希望します。
    上記機能が実装されることで、突如届いたメールに対し管理者側で対応する際に、状況を把握しやすく対応もスムーズになると考えます。
    I would like the ability to be informed in advance of which users a notification is going to be sent to, and what triggers will cause it to be sent, for all notification mails from Office 365 services, including MyAnalytics.
    If this is done, it’ll be easier as an administrator to understand the situation at hand, and deal with it appropriately.

    3 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Prevent editing the files in Office Client for "Viewed only" users.

    *English follows Japanese
    ■Title(件名): Office Online および Office クライアントでの編集について

    Disable editing the files in Office Client for "Viewed only" users.
    ***************
    ■Description(内容):
    現状、"閲覧" 権限のユーザーにて、Office Online 上では編集不可でありながら、Office クライアントでは編集できてしまう。Office Online および Office クライアントで編集ができない権限を実装してほしい。

    The current feature is that users with "Viewed only" permission cannot edit the contents in Office Online. Somehow, it is allowed to edit the files in Office Client so far.

    To enhance data protection, the permissions should be synchronized with the same between Office Online and Office Client such as not editable locally too.

    6 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability to add columns to site contents, and to sort them

    *English follows Japanese

    ■Title(件名):
    サイト コンテンツ内に列を追加し、ソートできるようにしたい
    Ability to add columns to site contents, and to sort them
    ***************
    ■Description(内容):
    サイト コンテンツ内に "作成者" など列を追加し、ソートできるように機能拡充を要望します。
    I would like to see the ability to add extra columns, such as “Creator” to site contents, and to sort by them.

    3 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
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