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SharePoint Administration

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  1. Trace who printed documents from SharePoint

    Track who among the Office 365 users have printed a document from a SharePoint site. Currently, only downloads or sync of SharePoint documents can be audited but there is no option yet to audit or review who have printed the SharePoint documents.

    10 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. About Expansion of the number of restricting domains for external sharing

    According to the following knowledge base, you can configure up to 1000 domains to allow or block sharing of the domain list at the tenant level.
    We hope that you can expand the number of domains that can be registered and make the number of domains unlimited

    "Domain sharing restricted by SharePoint Online and OneDrive for Business":
    https://docs.microsoft.com/ja-jp/sharepoint/restricted-domains-sharing

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Please make the "Show or Hide" setting possible for every single user for all usable apps

    *English follows Japanese
    ■Title(件名):
    利用可能なアプリについて "表示または非表示" 設定をユーザーごと可能となるように
    Please make the "Show or Hide" setting possible for every single user for all usable apps


    ■Description(内容):
    アプリランチャーのタイル (SharePoint Online など利用可能なアプリ) を、ユーザーごとに "表示または非表示" 設定が可能になることを希望。※アプリ自体を "表示または非表示" にすることで、ユーザーの利用制限をあらかじめ設定でき、管理がしやすい。
    We hope that the "Show or Hide" setting for the app launcher tile (useable apps like SharePoint Online etc.) can be set for every single user. *By changing the "Show or Hide" setting for the app itself, user usage restrictions can be set in advance and becomes easier to manage.

    13 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Email Alerts for SharePoint Storage Consumption

    Please allow for email alerting when SharePoint storage available space is low at the tenant level. Currently there is no way to be notified when your tenant's storage is running low so it needs to be manually checked on a regular basis.

    20 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow Managed Path defaults for both Team Sites and Communication Sites

    Currently, the SharePoint Online admin center allows you to configure a "default" managed path (i.e. /teams/ or /sites/) for newly created sites.

    This configuration under Admin Center > Settings > Site Creation reads as: "Create Team sites under [DROPDOWN]".

    Despite the mention of Team Sites here specifically, the same default is being applied to Communication Sites as they're created outside of the admin center.

    A default managed path should be allowed to be configured for both Team Sites and Communication Sites independently.

    Example:
    Human Resources (HR) requires both a private area to collaborate securely on employee data but also needs…

    12 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Setting the time zone at once for SPO sites

    Setting the site time zone is important for using SPO, and it would be great if we could change the time zone at once for multiple sites with GUI or PowerShell cmdlet. Currently, site administrators need to access each site to change it, so it is a time-consuming process for administrators.

    29 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Please provide a feature for site collection administrators to retrieve site file access status details

    *English follows Japanese
    ■Title(件名):
    サイト コレクションの管理者によりサイト内のファイルへのアクセス状況の詳細を取得できる機能を提供してほしい。
    Please provide a feature for site collection administrators to retrieve site file access status details


    ■Description(内容):
    サイトの利用状況では、サイト内のファイルへのアクセスが指定した日時に、誰がアクセスしているのかなどの詳細情報が確認できない。また、IRM で保護されたファイルについてもアクセス数自体が反映されない。サイト コレクションを管理する上で、ファイルへのアクセス情報の詳細が必要であるため、サイト コレクションの管理者によりサイト内のファイルへのアクセス状況の詳細を取得できる機能を提供してほしい。​
    Detailed information like the date and time when a site file was accessed, the user who accessed the file etc cannot be checked in "Site usage". In addition, the number of accesses for IRM protected files are not reflected as well. As details of file access information are required when managing site collections, we hope a feature can be provided for site collection administrators to retrieve site file access status details.

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. A feature to set default values for version management for the entire tenant

    *English follows Japanese
    ■Title(件名):
    テナント全体でバージョン管理の既定値を設定する機能の拡充
    A feature to set default values for version management for the entire tenant


    ■Description(内容):
    SharePoint Online、及び OneDrive for Business におけるバージョン管理が現在はドキュメント ライブラリ毎に設定する必要がある。 そのためサイト、ドキュメント ライブラリ毎に設定が必要となる。 さらなる作業効率化のため、テナントで一括でバージョン管理の初期値を設定できる機能の拡充を希望します。​
    Currently version management for SharePoint Online and OneDrive for Business needs to be set separately in the document library. As a result settings are required for every site and document library. We hope the feature will be improved to set default values for version management using the tenant so as to improve work efficiency.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Hide team sites created using Microsoft Teams on SharePoint Online

    *English follows Japanese
    ■Title(件名):
    Microsoft Teams で作成したチームサイトを SharePoint Online 上で非表示にする
    Hide team sites created using Microsoft Teams on SharePoint Online


    ■Description(内容):
    Microsoft Teams にて作成したチームサイトを SharePoint Online 上でユーザーにたいして非表示にする。​特定のチームサイトを管理者により非表示にする方法

    また、メンバーも非表示にする方法を要望します

    Please hide team sites created using Microsoft Teams for users on SharePoint Online. We hope a method to hide specific team sites can be provided to administrators.

    Also, we hope for methods to hide members as well.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Please add a feature to change the site template to a different type after the site collection is created

    *English follows Japanese
    ■Title(件名):
    サイト コレクション作成後にサイトのテンプレートを別の種類に変更できる機能の追加を希望します。
    Please add a feature to change the site template to a different type after the site collection is created


    ■Description(内容):
    チーム サイトおよびコミュニティ サイトを作成後、サイトのテンプレートを別の種類に変更できる機能の追加を希望します。
    We hope that a feature will be added to change the site template to a different type after team sites and community sites are created.

    10 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Create a Read-Only SharePoint Administrator role in Admin Center

    Create a Read-Only SharePoint Administrator role in Admin Center. With this option, a Servicedesk (or other departments/users) can pick up a lot of incident tickets, without changing. In this way they can learn the basics of SharePoint, before they will get the normal SharePoint Admin role, beside that the normal SharePoint Administrators, can use the rest of the time (they don't have to spend of incidents), to be innovative.

    9 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Busine

    *English follows Japanese
    ■Title(件名):
    SharePoint Online サイト コレクション、 OneDrive for Business の個人用サイトを作成する際に自動的に任意のユーザーを管理者として追加したい。
    We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Business personal sites


    ■Description(内容):
    SharePoint Online サイト コレクション、OneDrive for Business の個人用サイトを作成する際に、あらかじめ設定しておいた任意のユーザーが管理者として登録されることで、管理者がサイト作成後に管理しやすくなる。

    サイトの作成時に手動で管理者を追加しなくても、事前に設定しておいたユーザーが管理者として自動的に追加される機能の拡充を要望します。
    By registering any desired user who has been set in advance as an administrator when creating SharePoint Online site collections and OneDrive for Business personal sites, it will be much easier to manage the administrator after the site has been created.

    We hope for a feature where you can automatically add a user who has been…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow user with full control to download site usage reports

    As a site collection admin or user with full control, I should be able to download by site usage reports. I have no way of doing this so have to request to our SharePoint admin. team to run a report. This is not something they want to do on a regular basis. The purpose would be able to track trends beyond 90 or 180 days. Today, I do not see 180 days as an option only 90 days and I want to track site usage beyond 90 days so need a way to download the data myself so that we…

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. The new SPO Admin Center misreports storage usage

    There looks to be a 12-24hour delay in the new SPO Admin Center reporting site space usage.
    For example, SPO site and old SPO Admin Center report space usage at 200GB but the new SPO Admin Center reports usage of 150GB.

    7 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Regarding the default permissions for the root site of Education plans

    *English follows Japanese
    ■Title(件名):
    教育機関向けプランのルート サイトの既定の権限について
    Regarding the default permissions for the root site of Education plans


    ■Description(内容):
    教育機関向けのプランのルート サイト (https://<テナント名>.sharepoint.com) において、"外部ユーザー以外のすべてのユーザー" に編集権限が付与されており、学生ユーザーが意図せずファイルをアップロードしてしまう。
    ファイルのアップロードを行えないようにするため、教育機関向けプランのルート サイトにおける "外部ユーザー以外のすべてのユーザー" の既定の権限を閲覧権限にしてほしい。
    For the root site of Education plans (https://<tenant name>.sharepoint.com), editing permissions have been included in "Everyone except external users" which enables student users to upload files unknowingly.
    In order to make it so that file uploads cannot be done, we hope that the "Everyone except external users" permission for the root site of Education plans can be changed to include only viewing permissions.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Regarding export of terms registered in SharePoint Administration Center Term Store

    *English follows Japanese
    ■Title(件名):
    SharePoint 管理センターの用語ストアで、登録されている用語のエクスポートについて
    Regarding export of terms registered in SharePoint Administration Center Term Store


    ■Description(内容):
    標準機能内で、SharePoint 管理センターの用語ストアで、登録されている用語のエクスポート (CSV ファイル等拡張子指定を含めて) が実施できる機能拡張を希望します。
    We hope for a standard feature to export (including specifying file extensions like CSV etc) the terms that are registered in SharePoint Administration Center Term Store

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Regarding SharePoint Online Administration Center

    *English follows Japanese
    ■Title(件名):
    SharePoint Online 管理センターについて
    Regarding SharePoint Online Administration Center


    ■Description(内容):
    会社によっては、全体管理者が必ずしも IT 知識を保持しているわけではないため、SharePoint Online 管理センターは、エンジニア レベルの知識を持っていないユーザーにとっては非常に分かりづらい。
    また、SharePoint Management Shell を使わないと設定できないことがあるのも、IT 知識のないユーザーにとっては大変であるため、様々な機能に対し、簡単に設定できるように改善してほしい。​
    Depending on the company, the global administrator may not be knowledgeable in regards to IT, and thus SharePoint Online Administration Center is very difficult to understand for users that do not possess engineer level IT knowledge.
    Additionally, there are settings which cannot be performed if SharePoint Management Shell is not used which is difficult for users without IT knowledge, so we hope that improvements can be made to make settings easier to perform for some features.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Notification settings for SharePoint Online

    *English follows Japanese
    ■Title(件名):
    SharePoint Online の通知設定について
    Notification settings for SharePoint Online


    ■Description(内容):
    SharePoint Online のサイトに通知設定をした際に、通知の設定を作成したユーザーしか設定内容が確認できなく編集もできない。
    そのため、通知設定の内容を管理者ユーザーでも確認および編集できるように機能の拡充を希望します。​
    When performing notification settings for SharePoint Online, only the user who created the notification settings can check and edit it.
    As a result, we hope that this feature can be changed to enable administrators to check and edit the content for notification settings.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. All external users that global admin is granting permissions as a Sharepoint Administrator

    All external users that global admin is granting permissions as a Sharepoint Administrator to be able to provide access, permissions without using any global admin account of the tenant

    9 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading

    *English follows Japanese
    ■Title(件名):
    アクセス権の設定状況を表示せず、ドキュメントの表示、ダウンロードができるアクセス許可レベルの設定について
    Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading


    ■Description(内容):
    アクセス許可レベルで "アイテムの表示"、"ページの表示"、"開く権限" にチェックを入れたカスタム権限を作成した場合、アクセス権の設定状況は表示されないが、ダウンロードもできない。
    そのため、"アイテムを開く" にチェックを入れると、ダウンロードできるがアクセス権の設定状況が確認できてしまうため、アクセス権の設定状況が確認できない、かつダウンロードが可能と設定ができる機能を実装してほしい。 ​
    If users create a custom permission in "Permissions Levels" and checks "Display Items", "Display Pages", and "Open Permission", the setting status for access rights will not be displayed, and downloads cannot be done as well.
    As a result, if "Open Item" is checked, download becomes possible, but setting status for access rights can be confirmed as well, so we hope that a feature to prevent the confirmation of setting status for access…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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