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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. About Expansion of the number of restricting domains for external sharing

    According to the following knowledge base, you can configure up to 1000 domains to allow or block sharing of the domain list at the tenant level.
    We hope that you can expand the number of domains that can be registered and make the number of domains unlimited

    "Domain sharing restricted by SharePoint Online and OneDrive for Business":
    https://docs.microsoft.com/ja-jp/sharepoint/restricted-domains-sharing

    25 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Setting the time zone at once for SPO sites

    Setting the site time zone is important for using SPO, and it would be great if we could change the time zone at once for multiple sites with GUI or PowerShell cmdlet. Currently, site administrators need to access each site to change it, so it is a time-consuming process for administrators.

    15 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading

    *English follows Japanese
    ■Title(件名):
    アクセス権の設定状況を表示せず、ドキュメントの表示、ダウンロードができるアクセス許可レベルの設定について
    Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading


    ■Description(内容):
    アクセス許可レベルで "アイテムの表示"、"ページの表示"、"開く権限" にチェックを入れたカスタム権限を作成した場合、アクセス権の設定状況は表示されないが、ダウンロードもできない。
    そのため、"アイテムを開く" にチェックを入れると、ダウンロードできるがアクセス権の設定状況が確認できてしまうため、アクセス権の設定状況が確認できない、かつダウンロードが可能と設定ができる機能を実装してほしい。 ​
    If users create a custom permission in "Permissions Levels" and checks "Display Items", "Display Pages", and "Open Permission", the setting status for access rights will not be displayed, and downloads cannot be done as well.
    As a result, if "Open Item" is checked, download becomes possible, but setting status for access rights can be confirmed as well, so we hope that a feature to prevent the confirmation of setting status for access…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. All external users that global admin is granting permissions as a Sharepoint Administrator

    All external users that global admin is granting permissions as a Sharepoint Administrator to be able to provide access, permissions without using any global admin account of the tenant

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Send a notification mail to users who have not accessed the SPO site

    I would like to send a notification mail to users who have not accessed or work in the SPO site for a certain period.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Improving the MyAnalytics feature

    *English follows Japanese
    ■Title(件名):
    MyAnalytics の機能拡充について
    Improving the MyAnalytics feature


    ■Description(内容):
    MyAnalytics では個人の活動の可視化が可能であるが以下の機能を拡充することでより利用価値が高まると考えます。

    ・日ごとに個人活動を可視化する。
    ・自身の活動に自身が評価を行いその情報をエクスポートできる。

    上記機能が利用可能となると、MyAnalytics 上の結果をもとに自身にとって効率の良い業務を進められた実績を保持でき、その情報をもとに同業務における今後の工数の目安を把握し、効率化が可能です。
    上記機能の拡充を提案します。
    MyAnalytics can visualize personal activities, but we believe that if features can be improved in the following way the usage value will increase.

    ・Visualize personal activities on a daily basis
    ・Let users grade their own activities and export those information

    If the above features become available, it is possible to maintain a track record of efficient work based on the results in MyAnalytics, and using that information it is possible to get an estimate on future man-hours required for the same work…

    4 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. SharePoint start page

    *English follows Japanese
    ■Title(件名):
    SharePoint のスタートページについて
    SharePoint start page


    ■Description(内容):
    SharePoint のスタートページに、以前の画面では "よくアクセスするサイト" "おすすめのサイト" の横に、[See All すべて表示] のボタンがあり、すべてのサイトを表示が可能でございました。
    しかしながら、動作変更により、[See All すべて表示] のボタンが表示されないユーザーが存在します。
    今後の機能拡充として、すべての表示ができるように機能の拡充を希望します。
    There used to be a "See All Show Everything" button next to "Frequently accessed sites" and "Recommended sites" for previous SharePoint start pages and every site could be displayed from there.
    However the "See All Show Everything" button will not be displayed for some users due to behaviour changes.
    We hope that this feature can be improved so that every site can be displayed.

    4 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Duplicate a site OR Save site as template

    Saving site as a template is only available in onpremise SharePoint. Being able to duplicate a site or save it as template is essential for SharePoint admins' productivity as it is needed to sometimes use the template of another site on a different project or to troubleshoot workflows or errors in SharePoint.

    14 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Regarding deletion of permissions

    *English follows Japanese

    ■Title(件名):
    権限の削除について
    Regarding deletion of permissions


    ■Description(内容):
    フル コントロール権限を持たないユーザーは、別のユーザーに権限を付与することはできるが、削除することはできない。このため、権限の付与だけではなく、[編集可能] または [表示可能] の切り替えや、権限の削除ができるようにしてほしい。
    Users without full control permissions can give permissions to other users, but cannot delete them. Thus I want to suggest making it so that those users can delete permissions, and switch between “Edit”and “Display”.

    6 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Requesting a change in the screen size restriction when editing Office files using the app on a tablet device with Office 365 A1

    *English follows Japanese
    ■Title(件名):
    Office365 A1 で タブレット端末でアプリを使用して Office ファイル編集時の画面サイズ制限の変更を希望します
    Requesting a change in the screen size restriction when editing Office files using the app on a tablet device with Office 365 A1


    ■Description(内容):
    Office365 A1 契約でタブレット端末を使用する際はアプリで Office ファイル編集しかできないが、アプリを利用した編集は画面サイズ制限がある。
    タブレット端末だとブラウザーで Office 編集利用不可のため、アプリ利用時の画面サイズ制限の変更を希望します。​
    Users can only edit Office files with the app when using a tablet device with an Office 365 A1 plan, but editing using the app comes with a screen size restriction.
    Editing of Office items using the browser is not possible when using tablet devices, so we hope there will be a change in the screen size restriction…

    3 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add external users as members upon creation of an Office 365 group

    *English follows Japanese

    ■Title(件名):
    Office 365 グループ作成時に外部ユーザーをメンバーとして招待したい。
    Add external users as members upon creation of an Office 365 group


    ■Description(内容):
    SharePoint Online にて新規でグループサイトを作成する際、テナントで外部共有を有効にしていても、外部ユーザーをメンバーとして登録できない。
    サイトを作成後、Outlook などから外部ユーザーを追加することはできる。
    SharePoint Online でグループサイト作成時に外部ユーザーを登録可能とすることを希望します
    On SharePoint Online, when a parent group site is created, even if you have enabled external sharing at the Tenant level, it’s not possible to add external users as members.
    After you’ve created it, it’s possible to add the users through Outlook etc.
    I would like to be able to add external users to the group site when I first create it.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Theme color for Modern UI subsites

    *English follows Japanese
    ■Title(件名):
    モダン UI のサブサイトのサイトのテーマの色について
    Theme color for Modern UI subsites


    ■Description(内容):
    モダン UI のサブサイトを作成する際に、ランダムでサイトのテーマの色が選択されます。サブサイトを作成後に、色の変更をしなければならない為、サブサイトを作成する際に、任意で色の指定をできるよう、機能の拡充を希望します。
    When creating Modern UI subsites, the theme color for the site is chosen at random. We end up having to change the color after making the subsite, so we hope that this feature can be improved to let users choose the color they desire when creating subsites.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. The theme for the office365 sharepoint in classic is not available on modern site.

    I created a subsite in the modern envirnoment but still when i go in the site contents it still shows in the classic envirnoment, same is with the document library.
    Also the modern subsite does not inherit the theme of office 365 from the tenant, which is in classic envirnoment.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Request for method to confirm the total number of term sets and terms

    *English follows Japanese

    ■Title(件名):
    用語セット、および用語の総件数を確認する方法について
    Request for method to confirm the total number of term sets and terms


    ■Description(内容):
    SharePoint 管理センター、およびサイト コレクションの [サイトの管理] 画面の [用語セットの管理] 画面にて、用語セットおよび用語の登録が可能ですが、ここで登録した用語セットおよび用語の総件数を確認することができません。
    用語セット、用語の件数には上限があるため、総件数を確認する機能の実装を希望します。
    In the SharePoint Admin Center, and in the Term Set Management section of the Site Management screen of a Site Collection, it is possible to add terms and term sets. However, it is not possible to confirm the number of sets or terms that have been registered.
    Because there is a limit on the number of terms and term sets, I would like a method by which to confirm the number of existing…

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Skip approval process for external site sharing depending on certain users or domain

    I would like to skip admin approval process if the site access request comes from certain users or domains. Currently site administrators need to approve the request to allow sharing the site external users.

    1 vote
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. OneDrive Shareable Links Password protection enforcement for admins

    At present as an admin, you can enforce features like expiry date, etc when sharing links via OneDrive. I'd like the option to enforce the password option for our users

    10 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Send SharePoint incident and advisory notices via email to admins

    It would be helpful to receive email notices/alerts when SharePoint-related incidents or advisories are posted in the SharePoint Admin Center, rather than requiring regular logins to view the latest posts.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Regarding the "Everyone except external users" setting

    *English follows Japanese
    ■Title(件名):
    ”外部以外すべてのユーザー” の設定について
    Regarding the "Everyone except external users" setting


    ■Description(内容):
    権限付与の際 ”外部以外すべてのユーザー” を選択するには、Power Shell を利用し機能を有効化する必要があります。
    しかしながら、日々 GUI で管理しているため、視覚的にわからないと困惑するユーザーが多数います。
    理解しやすい製品機能向上のため該当項目を GUI で確認できるよう機能の拡張を要望します。
    If a user wants to choose "Everyone except external users" when assigning permissions PowerShell needs to be used to enable the feature.
    However, there are many users who use GUI everyday for management and have trouble with PowerShell visually.
    We request the applicable items to be made confirmable using the GUI so that the product can be improved and made easier to understand.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Provide Guidelines on Recommended or Limitations of SharePoint Online Configuration

    In earlier versions of SharePoint (for on premise) there were guidelines on "boundaries and limits" for the product (for example https://docs.microsoft.com/en-us/sharepoint/install/software-boundaries-and-limits-0 ). It would be useful if this same information was available for SharePoint Online if not talking about actual limitations (if none exist) but perhaps talking about recommendations for performance effective use. We have clients that are working with 10 or (many) more managed metadata columns and expecting day-to-day performance of the libraries (browsing, etc) to be unaffected, however, without guidance from Microsoft we cannot convince them otherwise.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable to apply Additional settings for the external sharing at site collection-level

    Enable to apply the “External users must accept sharing invitations using the same account that he invitation were sent to option” at site collection-level instead of tenant-level.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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