SharePoint
Feedback by UserVoice

SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

How to submit a new idea

  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Implement a feature to not publish videos if access permissions are not set

    *English follows Japanese
    ■Title(件名):
    アクセス権限を設定しないと動画を公開できない機能の搭載
    Implement a feature to not publish videos if access permissions are not set


    ■Description(内容):
    情報漏洩やセキュリティ事故防止のため、動画をアップロードする際に公開範囲を限定的にして、閲覧者を登録しないと公開されないようにすることができる機能を要望します。​
    In order to prevent information leak and security incidents, we hope for a feature to limit the visibility of uploaded videos and not publish the videos if no viewers are registered.

    7 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. We hope that access to SharePoint Online can be restricted by IP address

    *English follows Japanese
    ■Title(件名):
    SharePoint Online のみ IP アドレスによるアクセス制限を希望
    We hope that access to SharePoint Online can be restricted by IP address


    ■Description(内容):
    OneDrive for Business については、接続元IPアドレスに依らず接続可能とさせたいが、SharePoint Online のみ社内 IP アドレスだけにアクセスを限定させたい。
    現状どちらか片方のみ制限ができないため、別々に制限できるようにしてほしい。
    We want to be able to connect to OneDrive for Business regardless of the connection source IP address, but we want to limit access to only our corporate IP address for SharePoint Online.
    Currently it is not possible to limit just one side, so we hope this can be made possible.

    5 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Check third party app access when using Sharepoint admin center IP address access control

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターの IP アドレスを使用したアクセス制御について
    Check third party app access when using Sharepoint admin center IP address access control


    ■Description(内容):
    SharePoint 管理センターの IP アドレスを使用したアクセス制御を有効にした場合、サードパーティ製アプリからのアクセス制御が有効になっているかどうかを確認する術がないので、確認できる機能を実装してほしい。
    Even if Sharepoint admin center IP address access control is enabled, there is no way to check if access from third party apps are controlled or not, so please implement a feature to let us check it.

    12 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. Prevent users from creating new folders in the root of a document library but still be able to create subfolders within existing folders

    Each department has their own folder - Marketing, Sales, etc.

    There is no supported way to restrict users from creating new files or folders in the root of a document library.

    6 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. A feature to make private channels deletable even when retention policies are applied

    *English follows Japanese
    ■Title(件名):
    保持ポリシー適用時にも、プライベートチャネルが削除可能となる機能拡充要望
    A feature to make private channels deletable even when retention policies are applied


    ■Description(内容):
    現在、保持ポリシー適用時には、プライベートチャネルに接続するサイトの削除ができない動作である。保持ポリシーの対象サイトからプライベートチャネルに接続するサイトを除外しても同様の動作となる。そのため、保持ポリシーを一度無効化してからプライベートチャネルに接続するサイトを削除する運用を実施している。保持ポリシーの有効化時においても、プライベートチャネルが削除可能となる機能の拡充を要望します。
    Currently, sites that are connected to private channels cannot be deleted when retention policies are applied. The behavior remains the same even when sites that are connected to private channels are removed from the target sites of the retention policies. As a result, we are disabling the retention policies first and then deleting the sites that are connected to private channels. We hope that a feature will be implemented to make private channels deletable even when retention policies are enabled.

    3 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  6. User permissions to edit and delete data on OneNote

    *English follows Japanese

    ■Title(件名):
    Microsoft OneNote 上で任意のユーザーがデータの編集や削除を制限する機能について
    User permissions to edit and delete data on OneNote


    ■Description(内容):
    現在のMicrosoft OneNote では、文章の編集や削除を制限する機能がありません。
    そのため、悪意のあるユーザーや管理者が意図しないユーザーにより、OneNoteの記載データを削除や改ざんされる可能性がございます。
    さらなる製品の利便性向上のため任意のユーザーがデータの編集や削除を制限する機能の拡充を要望します。

    On the current version of OneNote, there is no permission for editing and deleting text.
    Therefore, there exists a possibility that users with malicious intent, or users that the administrator does not expect, may unexpectedly or accidentally delete or falsify data recorded in OneNote.
    In order to improve the system, please add controls over which users’ editing and deleting of data.

    2 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. view only

    Out-of-box library permission options should include "View-only, no download"

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. Permissions to change the site title

    *English follows Japanese
    ■Title(件名):
    サイトのタイトルを変更する権限について
    Permissions to change the site title


    ■Description(内容):
    モダンサイトに対し、サイトのタイトルはサイトの所有者のみ変更が可能な動作を確認しています。

    ユーザーには閲覧権限や投稿権限等を割り当て、サイトの管理ができる権限を割り当てない運用を行っているケースがあります。時には一部のユーザーにサイトの管理を任せたい場合もあります。

    しかし、対象のユーザーをサイトの所有者に追加すると、必要以上の情報の閲覧・管理ができてしまうため、サイトのタイトルが変更できる権限の実装を希望します。

    We have confirmed that for Modern sites, only the site owner can change the site title.

    In some cases, users are assigned the permissions to view, post, etc., but not the permissions to manage the site. There are situations where we want to let some users manage the site.

    However, if those specific users are added to site owners, they can manage and view information more than what is necessary, so we hope that permissions to change the site title will be implemented.

    2 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Disable the tracking for file activities for a certain document

    Due to PII, I would like to disable the tracking for file activities for a certain document.

    3 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Guest access for Communication Sites

    All sites but communication sites have guest access enabled. Would like guest access enabled for Communication Sites by default for consistency.

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Keep name of something shared private in the invite email

    When you share or invite anyone to anything, it auto generates an email inviting them and include the name of what they're invited to. Normally, this makes sense, but it is a privacy violation if the name of the item is protected information.

    For example, if I have a folder titled with a patient's name and share it, an auto generated email, that is NOT encrypted or secure, is sent out with that person's name (the folder name) in the subject line. This is a HIPAA issue.

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  12. Method to confirm which sites guest users have access rights to on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online においてゲストユーザーがどのサイトに対してアクセス権も持っているかを確認する方法
    Method to confirm which sites guest users have access rights to on SharePoint Online


    ■Description(内容):
    SharePoint Online はサイト単位で権限管理されているため、ゲストユーザーがどのサイトに対してアクセス権も持っているかを確認する場合、現時点ではそれぞれのサイトのユーザー情報リストにて確認する必要がある。
    多数の SharePoint サイトを扱う運用の場合、確認作業が煩雑になりすぎるため、ゲストユーザー単位で各 SharePoint サイトの権限付与状況を確認および編集できる機能の追加を希望する。
    Since sites on SharePoint Online have their access rights managed on a per-site basis, if you want to find which sites guest users have the rights to access, at present you have to look on each individual site’s user info list.
    If you have a lot of SharePoint sites, this takes a huge amount of work, so we would like a way to check which sites have are in a…

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. Giving a permission to share the site with another tenant’s users

    I would like to give a permission to a security group in the shared tenant by specifying the security group for external sharing via SPO.
    Currently we need to add an external user to the security group into the shared tenant because we cannot allow to give a permission to the security group in another tenant. I would like to give a permission efficiently.

    7 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. 2 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. 在文档库里共享一个文档设置访问权限为可查看然后进入高级权限管理里对应的却是读取权限,那么在设置访问权限这里的可查看是表述不清楚,应该是可读取才对。

    在文档库里共享一个文档设置访问权限为可查看然后进入高级权限管理里对应的却是读取权限,那么在设置访问权限这里的可查看是表述不清楚,应该是可读取才对。

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. "Copy Link" on SharePoint document/folder creates unique permissions

    On a SharePoint site that I own, I noticed that once someone does a "Copy Link" against a document (or a folder), the document (or folder) gets applied with "Unique Permissions" and inheritance from the Parent folder are disabled.

    This makes managing user permissions complex and time-consuming.

    Can we disable this permission change? by allowing users to share document to users with existing permission only...

    2 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow more than 5000 characters for "Enter IP addrsses or ranges" from SharePoint Admin, Policies, Access Control. Network Location

    Allow more than 5000 characters for "Enter IP addrsses or ranges" from SharePoint Admin, Policies, Access Control. Network Location. Also correct the error text it gives when exceeding 5000 characters which is "Value cannot be longger than 5000'. Note the two g's the word 'longger' when it should be 'longer' or 'greater than'

    2 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  18. A feature to browse SharePoint Online sites regardless of internal or external users and without signing in

    *English follows Japanese
    ■Title(件名):
    SharePoint Online のサイトを内部・外部ユーザーを問わずサイインをせずに閲覧する機能
    A feature to enable browsing of SharePoint Online sites regardless of internal or external users and without signing in


    ■Description(内容):
    SharePoint Online のサイトを内部・外部ユーザーを問わずサイインをせずに閲覧する​機能の提供を希望します。パスワードを失念した際に、管理者に問い合わせをする場合、このような機能があれば大変便利です。
    We hope a feature will be provided to enable browsing of SharePoint Online sites regardless of internal or external users and without signing in. This feature will be extremely convenient if the user loses the password and needs to contact the administrator.

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Limit the account used by external users for accessing our company's tenant to corporate accounts

    English follows Japanese
    ■Title(件名):
    自社テナントに外部ユーザーがアクセスする際に使用アカウントを会社のアカウントに限定する
    Limit the account used by external users for accessing our company's tenant to corporate accounts


    ■Description(内容):
    自社テナントに外部ユーザーがアクセスする際に会社のアカウントに限定する際に、会社のアカウントかMicrosoftアカウントの何れかを選択する方式になっていますが、
    使用するアカウントを会社のアカウントに限定することも可能な機能の提供を希望します。ユーザーの利便性のためにも導入を希望します。​
    When the account used by external users for accessing our company's tenant is limited to corporate accounts, users get to choose to use either their corporate account or a Microsoft account, but we hope a feature will be provided to limit the choices to just the corporate account. We would like to introduce it for the user's convenience.

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. A feature to remove some IP address restrictions for OneDrive for Business and SharePoint Online

    *English follows Japanese
    ■Title(件名):
    OneDrive for BusinessとSharePoint OnlineのIPアドレス制限を一部解除する機能について
    A feature to remove some IP address restrictions for OneDrive for Business and SharePoint Online


    ■Description(内容):
    OneDrive for BusinessとSharePoint OnlineのIPアドレス制限を一部のユーザーに対して解除することが可能となる機能のを希望します。テレワークの導入、推進にあたり、IPアドレス制限が一部のユーザーに対して解除可能となれば、大変利便性が高くなります。そのようなサービスの提供を希望します。
    We hope for a feature that allows the removal of OneDrive for Business and SharePoint Online IP address restrictions for specific users. As telework is being introduced and promoted, it will be extremely convenient if it is possible to remove the ip address restriction for specific users, thus we hope such a feature can be provided.

    1 vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
← Previous 1 3 4 5 8 9
  • Don't see your idea?

Feedback and Knowledge Base