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SharePoint Administration

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  1. Change of the limit to ameliorate the migration to OneDrive/SharePoint (error: it exceeds the list view threshold)

    Hello,

    I am doing migration of on-premise servers to the cloud, and Microsoft products have interesting prospect in that matter. However, I am facing an annoying problem. When I move on-premise data from Microsoft servers, I cannot set the same access right in the folders because there is a limit threshold of 50'000 items (The attempted operation is prohibited because it exceeds the list view threshold). For a company that has several years of data it is very common that they would reach that threshold. I understand that inside the structure, deep in the folders, it might be possible to…

    10 votes

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    6 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to download malicious files for Security Admins

    If "Set-SPOTenant -DisallowInfectedFileDownload $true" is set, and an infected file is detected, there is no way to download it for analysis, for security team. It would be great to give such access to Security Admins or another role and be able to download the file as a password protected zip for analysis and determine if it's a fale or true positive.

    14 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add an option to remove 'Files' activity from Contact Cards

    MS want you to share your files onto 365 for ease of access, but don't seem to care a jot about the security implications or hierarchy within an organisation when doing so. There are scores of complaints online about the fact that when you hover over a Contact Card in SPO, it displays files those users have recently been working on, simply because they've saved them to 365. Just add an option to remove this activity. It's both pathetic and downright lazy that nobody at Microsoft wants to perform a simple fix that would close so many potential security loopholes.

    5 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow less restrictive access control policy for specific SPO sites

    The ability to control access from unmanaged devices using the SharePoint Access Control functionality with Conditional Access is very useful.

    However, the limitation that individual sites can only have more restrictive controls than the organisation level setting (as described in https://docs.microsoft.com/en-us/sharepoint/control-access-from-unmanaged-devices#block-or-limit-access-to-a-specific-sharepoint-site-or-onedrive) is frustrating.

    It would be great if the organisation level setting could be set to restrict access from unmanaged devices but then defined sites that specifically need to be less restricted could be 'opened up' by reducing the restrictions.

    We can do this at a user-level using Conditional Access exclusions but there's no way to apply an exclusion…

    4 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. Prevent or at least mention creation of Conditional Access policies when modifying unmanaged device settings

    If you modify the Unmanaged devices setting under Access Control in the SharePoint Admin center from "Allow full access from desktop apps, mobile apps, and the web" to "Allow limited, web-only access" and safe this setting, two Conditional Access policies are created targeted to "All Users" and which are enabled. There is no notification that this is happening and can cause some serious issues in a production environment, if the admin making the change is unaware of this "feature". This is even the case when using PowerShell to make the setting.

    Please fix this by:
    a) at least notify the…

    10 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide option to define default sensitivity label for OneDrive and option to modify existing OneDrive sites using the GUI

    Please give us the option to define the default Sensitivity label a newly created OneDrive site should receive. It would also be handy to have the option to modify the Sensitivity label of a OneDrive site using the OneDrive Admin portal, just like we can do with SharePoint sites where we are able to modify the Sensitivity per site.

    6 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Make the edit history of a site's side link bars available in audit logs

    *English follows Japanese

    サイトのサイド リンク バーの編集履歴を監査ログから取得できるようにしてほしい。
    Make the edit history of a site's side link bars available in audit logs


    ■Description(内容):
    ​SharePoint Online のサイトのサイド リンク バーの編集履歴を監査ログから取得できるようにしてほしい。
    Please make the edit history of a ​SharePoint Online site's side link bars available in audit logs.

    10 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. Restrict Syncing document libraries to specifc user/s using security group

    Synchronization of document libraries can be disabled for all users. It would be great to determine who can synchronize using security group.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Function to prevent download or printing of files embedded in file viewer

    *English follows Japanese

    ■Title(件名):
    ファイル ビューアーで埋め込んだファイルのダウンロードや印刷を禁止する機能について
    Function to prevent download or printing of files embedded in file viewer


    ■Description(内容):
    SharePoint Online のページにファイル ビューアーや埋め込みでPDFファイルなどを埋め込んだ際に、プレビューされたファイルの右下の角のメニューからコピーのダウンロード、印刷などが可能だが、この機能を禁止する設定値を実装してほしい。
    現状プレビューされたファイルのダウンロードや印刷は権限の設定でも制御できないため、意図せずユーザーにダウンロードや印刷をさせてしまうリスクがある。

    When a PDF file etc. is embedded or inserted with file viewer into a SharePoint Online page, it is possible to download and print the file using the menu in the bottom right of the previewed file, but we would like to be able to prevent this in settings.
    Currently downloading and printing of previewed files cannot be restricted even using permission settings, so there is a risk that unintended users may download or print files.

    7 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Protecting sensitive information in the time taken for a DLP policy to detect it

    *English follows Japanese

    ■Title(件名):
    DLP ポリシーが機密情報を検出するまでの間の保護機能
    Protecting sensitive information in the time taken for a DLP policy to detect it


    ■Description(内容):
    現在の動作として、DLP ポリシーを設定しても、機密情報を検出するまでの数分間は、ファイルがサイトのメンバーから閲覧可能な状態となる。
    この空白期間に機密情報を保護できるような機能の拡充を希望します。

    Under the current behavior, even if a DLP policy is set up, in the few minutes it takes to detect sensitive information, it is possible for site members to view those files.
    Please expand on this functionality so that sensitive information is protected during this period, too.

    2 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Report on the last time a user accessed a site

    It would be really useful to be able to report on the last time users access sites/Hubs

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  12. Invite specific guest access setting

    If you want to manage guest access permission, you may use permission levels setting to do so. But here you can grant guest users sharing access. I want just to invite the guest user, I don’t want to grant sharing access

    2 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow move and copy from unmanaged devices (SharePoint&OneDrive)

    Hello,
    Currently, if we enable LimitedAccess for unmanaged devices, then the following scenario applies:
    1. Conditional Access & Tenant policies created etc.
    2. When trying to browse to OneDrvive/SharePoint site from Managed PC, we CAN do move or copy files inside the OneDrvive/SharePoint environment (not possible to move or copy to PC)
    3. When trying to browse to OneDrvive/SharePoint site from Unmanaged PC, we NOT able to do the move or copy files inside the OneDrvive/SharePoint environment (not possible to move or copy to PC)

    Please allow to do the Move/Copy from both Managed and Unmanaged PC's, because this still…

    4 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. More detailed settings for access permissions

    *English follows Japanese

    ■Title(件名):
    アクセス権限の設定をする際、現在よりも詳細な設定をする機能の実装を希望
    More detailed settings for access permissions


    ■Description(内容):
    SharePoint Onlineにおいて、指定したIP アドレスでのアクセス制御をする際、アクセス許可するユーザーに対して、編集、投稿、閲覧権限等の詳細な設定ができるようにしたい。
    さらに、サイトコレクション全体の設定だけでなく、サイト単体に対する制御ができる機能も実装希望

    When restricting access to a specific IP in SharePoint Online, I would like to be able to configure editing, posting and viewing permissions in detail for users with access permissions.
    Also, I would like to be able to set restrictions based on individual sites rather than for whole site collections.

    13 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. Design external sharing per site basis for SharePoint site that is connected to O365 Group

    Security Concern - Not being able to configure external sharing per-site basis for any SharePoint Online site that is connected to an O365 Group. When you configure external sharing now at the SharePoint Admin Center at the tenant level, all O365 connected sites inherit the sharing settings from the Admin center, we can't configure a per-site basis for those O365 group connected sites.

    Noe: If you create a SharePoint team site without an O365 connected group or a communication site then the Tenant level external sharing settings do not get inherited to them and that is ideal so we can…

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. Unique Permissions field/property in ListItem object type

    Please have a hidden field/property for the ListItem object named "UniquePermissions" or something so that while fetching the list items we can filter based on this field/properrty. We have SharePoint Online Document libraries having more than 100,000 items and to run a Unique Permission report using PowerShell takes huge amount of time and most of the times it is throttled and connection is ended. It would be great if the existing fields "SharedwithDetails" or "SharedwithUsersId" be used for this , don't know what purpose they solve currently as some random information is retured in that field.

    The field can be…

    2 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. Prevent users from creating new folders in the root of a document library but still be able to create subfolders within existing folders

    Each department has their own folder - Marketing, Sales, etc.

    There is no supported way to restrict users from creating new files or folders in the root of a document library.

    30 votes

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    8 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  18. Do not allow users with only viewing permissions to view contents of access right management

    *English follows Japanese

    ■Title(件名):
    閲覧権限のユーザーにはアクセス許可の管理を表示させないでほしい
    Do not allow users with only viewing permissions to view contents of access right management


    ■Description(内容):
    閲覧権限のユーザーにもアクセス許可の管理が表示されるため、サイトやドキュメントを誰と共有しているか、サイトの所有者が誰かという、コンテンツの閲覧以上の情報が見えている。
    閲覧権限のユーザーにはアクセス許可の管理を表示させないでほしい。

    Since users with viewing rights can also view the access rights management interface, they can see who the sites/documents are shared with and who the site’s owner is – i.e. they can see more information than just the content itself.
    Please do not allow users with only read access to see the access rights management information.

    14 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Set Global Policys for Sharepoint to be stricter than Onedrive

    Want to allow staff to share with anyone with the link from their onedrive will limiting staff to share only with specific people in group sharepoints. As well would like to whitelist specific users who are allowed to bybass the default share policy's so they can share without an expiration date.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. Banned network location

    In SharePoint admin center, you can configure allowed IP address list in the network location setting. how can we specify banned IP range?

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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