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SharePoint Administration

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  1. Improve Power Automate to provide an alternative approval workflow for sharepoint documents

    The old sharepoint 2010 workflow for document approval is a well used tool, I'd go as far as to suggest that most users of workflows in sharepoint have this one running in any number of libraries.

    Now i get that you need to get rid of old tech and MICROSOFT believes that power automate should be the replacement, I get it I truely do, however you need to look again. I use power automate a lot, just not for document approval, cos it doesn't work.

    What used to be a simple processes of setting up workflow for approval of documents…

    1 vote
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  2. Restrict from editing list columns

    Add an option to the create form of a sharepoint list to restrict from editing by others...sometimes we add items that need edition by other users but only certain columns....

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Cascading drop down columns

    Add a user friendly and/or no code option to add cascading drop down columns that depend from one another to a sharepoint list

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. guest redirect

    Ability to configure custom content on error pages or redirect to custom pages to provide contact info and additional navigation information when member or guest (b2b) reach Access Denied or External Sharing Denied on SPO sites.

    Current experience leads to a dead-end and is a poor end user experience.

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. get tenant space using ps

    Be able to get current used and max tenant space via ps, not only in admin console ui

    1 vote
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    1 comment  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  6. Change names of item retention policies

    *English follows Japanese

    ■Title(件名):
    アイテム保持ポリシーのポリシー名を変更したい
    Change names of item retention policies


    ■Description(内容):
    SharePoint Online のアイテム保持ポリシーを設定しているが、一度作成したポリシー名を後から変更することができない。
    ポリシー名を変更できる機能の実装を要望します。

    We have set item retention policies on SharePoint Online, but the policy names cannot be changed after they have been made.
    Please add a way to change the names of policies.

    7 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Hide the “Sync” button on SharePoint Online on individual tenants

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の "同期"ボタンをテナント単位で非表示に設定する
    Hide the “Sync” button on SharePoint Online on individual tenants


    ■Description(内容):
    SharePoint Online の "同期"ボタンをテナント単位で非表示に一括で設定できるよう、機能の拡充を希望します。

    Please make it possible to set all instances of the “Sync” button on SharePoint Online to be hidden on individual tenants.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Pages that do not show a menu to viewers

    *English follows Japanese

    ■Title(件名):
    閲覧者にメニューが表示されないページの実装について
    Pages that do not show a menu to viewers


    ■Description(内容):
    SharePoint Online でサイトを作る場合に、メニューやヘッダーなど上部のバーが閲覧者に表示されないページの機能の追加を希望します。
    ポータルサイトを作成するにあたり、閲覧者に対しては管理者や編集者が案内する内容のみを見せられる状態にしたいため、現状のメニューやスイート バーが表示される状態が運用上望ましくない状況です。これらのメニューやロゴなどもすべて非表示となったページを作成する機能を追加してほしいです。

    When creating a site on SharePoint Online, I would like to be able to add a page that does not show a menu or header etc. to viewers.
    In creating a portal site, I want to be able to only show these parts to viewers who are admins or editors, so the current state where the menu and suite bar are shown is not ideal for this implementation. Please make it possible to create pages with the menu, logo etc.…

    10 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  9. Hide the “Stay signed in” option on the verification code entry screen

    *English follows Japanese

    ■Title(件名):
    確認コードを入力する画面の "サインインしたままにする" を非表示にしてほしい。
    Hide the “Stay signed in” option on the verification code entry screen


    ■Description(内容):
    特定のユーザーのリンクを使って共有すると、招待されたユーザーは確認コードの入力を求められます。
    この確認コードを入力する画面には "サインインしたままにする" チェック ボックスがあり、招待されたユーザーが任意で有効にすることができますが、招待したテナント側ではこの設定をコントロールすることができません。

    情報セキュリティの観点からは、外部ユーザーには毎回認証コードを要求したいと考えていますが、"サインインしたままにする" を有効にした外部テナントのユーザーは認証無しで共有アイテムにアクセスが可能な状態となるため、好ましくありません。

    確認コードを入力画面の "サインインしたままにする" を非表示にすることを要望します。
    非表示ができない場合は、管理センターの外部共有の設定で、確認コードを入力画面の "サインインしたままにする" の表示 / 非表示を設定する機能の提供を強く希望します。

    When sharing via a link with certain users, the invited user is asked to enter a verification code.
    On this code entry screen, there is a checkbox for “Stay signed in”, and while the invited users can check this arbitrarily, there is no way to control use of this from the tenant doing the inviting.

    From an information security standpoint, we would want to ask…

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Please fix the discrepancy between values given in “Site usage” page’s “Site visitors” and in the audit log’s “Page views” activity

    *English follows Japanese

    ■Title(件名):
    [サイトの利用状況] に表示される "サイトの訪問者" と監査ログの "ページの表示" アクティビティで抽出される数に乖離がある状況を修正してほしい。
    Please fix the discrepancy between values given in “Site usage” page’s “Site visitors” and in the audit log’s “Page views” activity


    ■Description(内容):
    サイト コレクションの [サイトの利用状況] に表示される "サイトの訪問者" と Office 365 セキュリティ/コンプライアンス内の監査ログの "ページの表示" アクティビティで抽出される数は、共にサイトにアクセスされた状況を確認できるが、双方の数が乖離している。使用者として、どちらの数を "正" として判断したらいいのか迷うため、同じ基準で算出されるように修正してほしい。

    It is possible to check how many accesses have been made to a page via both the “Site visitors” item in the site collection “Site usage”, and the “Page views” in the Office 365 security/compliance audit log, but there is a discrepancy between these numbers.
    It is difficult to understand which of these values can…

    10 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Display of group names

    *English follows Japanese

    ■Title(件名):
    グループの名称表示について
    Display of group names


    ■Description(内容):
    グループの名前などの属性を変更した場合は、SharePoint のサイト コレクション上には反映されない動作となるため、変更したグループ名をサイト コレクションに反映させるためには、一度サイト上からグループを削除する必要がございます。
    しかしながら、SharePoint Online のサイト コレクションのユーザ情報リストから該当のグループを削除した場合、アイテム毎に権限を再付与する必要がございます。
    複数のアイテムに対して再付与することは、とても現実的ではないため、一括で権限を戻せるよう機能の拡充を希望します。

    If attributes such as group name etc. are changed, the changes do not reflect in the SharePoint site collection, and so in order to make the changes show up, it is necessary to remove and re-add the group on the site.
    However, if the group in question is removed from the SharePoint Online site collection user information list, you need to re-apply permissions to all the items.
    It isn’t realistic to re-apply permissions to multiple items, so please add a way…

    5 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow a group to be linked to an individual sub site

    *English follows Japanese

    ■Title(件名):
    サブサイト単位でグループ紐づけができるようにしたい。
    Allow a group to be linked to an individual sub site


    ■Description(内容):
    弊社の運用では、Teams からチームを作成しSharePoint を使っています。

    この場合、各チームに部署を紐づける操作が手間なので、
    一つのポータルを用意し、そこからサブサイト作成>サブサイトに対しグループを紐づけるといった操作が可能となれば、かなり利便性の向上につながると想定されます。

    In our operation, we create teams from Teams and use SharePoint.

    In this case, linking a department to each team takes some work, so please make it possible to use one portal, and from there create a subsite and link a group to that subsite. Doing so would increase the convenience of the system.

    6 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. 1 vote
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  14. Ability to add more quota of a complete sharepoint collection, site or library

    Ability to buy more quota to a site or library. The default is 1TB more 10GB per user but sometimes we need to upgrade for 2TB, 5TB or unlimited quota like other players in the market

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow admins to view individuals’ MyAnalytics

    *English follows Japanese

    ■Title(件名):
    管理者が各個人の MyAnalytics を閲覧したい
    Allow admins to view individuals’ MyAnalytics


    ■Description(内容):
    社内の業務分析をするため、管理者が各個人の MyAnalytics を閲覧できるように機能追加希望

    In order to divide up work in our company, we would like a way to allow admins to view individuals’ MyAnalytics.

    1 vote
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Searching for people in SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の人検索について
    Searching for people in SharePoint Online


    ■Description(内容):
    SharePoint Online のライセンスが付与されていない状態では、SPS-HideFromAddressLists への同期が反映されなため、SharePoint Online の人検索にて当該ユーザーが検索結果に表示されてしまう。
    現在 SharePoint Online のライセンスを付与せず人検索の検索結果の制御ができないため、SharePoint Onlineのライセンスが付与されていない状態でも SPS-HideFromAddressLists への同期が可能な機能の拡充を要望します。

    If no license for SharePoint Online has been assigned, syncing with SPS-HideFromAddressLists is not reflected, and the user still shows up in people searches in SharePoint Online.
    Currently, there is no way to restrict search results without assigning a SharePoint Online license, so please make it possible to sync with the SPS-HideFromAddressLists function even if no SharePoint Online license is assigned.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add a PowerShell cmdlet to get a list of all Microsoft 365 permissions assigned to specified user(s)

    *English follows Japanese

    ■Title(件名):
    特定のアクティブなユーザーに付与されている Microsoft 365 に関連する権限のすべてを一括で取得する Windows PowerShell のコマンドレットを提供してほしい。
    Add a PowerShell cmdlet to get a list of all Microsoft 365 permissions assigned to specified user(s)


    ■Description(内容):
    特定のアクティブなユーザーに付与されている Microsoft 365 に関連する権限のすべて確認したいが、SharePoint Online や Exchange Online など、権限を取得するコマンドレットが分かれており、一括ですべての権限を取得できるコマンドレットが存在しないので、すべての権限を一括で取得できる Windows PowerShell のコマンドレットを提供してほしい。

    We want to check all the Microsoft 365 permissions assigned to specific users, but the cmdlets used to get the permissions for SharePoint Online, Exchange Online etc. are all separate from each other, and there is no cmdlet to get all permissions at once, so please add a PowerShell cmdlet to get these.

    7 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  18. Implement SharePoint Server incoming mail settings in SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Server にある受信メール設定の機能を、SharePoint Online にも実装を希望します。
    Implement SharePoint Server incoming mail settings in SharePoint Online


    ■Description(内容):
    SharePoint Server には、SharePoint サイトで電子メールメッセージと添付ファイルをリストとライブラリに受信できる機能があります。
    ライブラリ/リストの設定 - 通信 - 受信メール設定の操作ができます。
    機能内容 (URL:https://docs.microsoft.com/ja-jp/sharepoint/administration/incoming-email-planning)
    この機能が、SharePoint Online にも実装されることを希望します。

    SharePoint Server has a function to receive e-mail messages and attachments in lists and libraries on a SharePoint site.
    It can be set via Library/list settings – Communication – Configure Incoming Email Settings.

    Information: (URL: https://docs.microsoft.com/en-us/sharepoint/administration/incoming-email-planning)
    Please add this functionality to SharePoint Online, too.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. Option to hide app tiles in the SharePoint admin center

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターにおける、アプリ タイルの非表示機能について
    Option to hide app tiles in the SharePoint admin center


    ■Description(内容):
    SharePoint 管理センターにて [アプリ タイルの表示と非表示を切り替えます] の項目を非表示に設定した場合、Microsoft 365 ポータルのタイルから SharePoint が非表示となりますが、現時点においては、管理者や権限を問わずテナント内のすべてのユーザーに対して適用される動作となっています。
    しかしながら、本機能については、管理者や特定のユーザーに対しての適用を制御したい場合があるため、適用範囲を指定できるような機能の追加を強く希望します。

    In the SharePoint admin center, if the “Show or Hide App Tiles” item has been hidden, SharePoint is hidden from the Microsoft 365 portal tiles, but at present this applies to all users in the tenant regardless of if they are admins or what permissions they have.
    Since there are cases where we would like to restrict the application of this function to admins or specific users, please add a way to…

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Request Access Notifications - provide more details within email body

    We have most of the SharePoint access requests all going to a centralized email - but when we get one, it only has the name we have on our root site and no other information on where the site is from/located - and we often have to go search it out.

    Providing additional site location information within the text of the email would help out tremendously.

    1 vote
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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
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