SharePoint Administration
Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.
How to submit a new idea
- Check if it's already been suggested. If it has, vote for it.
- If it's new, submit it in 50 words or less.
- Gather support!
- If your idea receives over 100 votes in 90 days, we will respond.
If not, we will close it.
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AutoCAD files (or other specified file types) to be automatically checked out/in on open/close of file
Allow administrator specified file types to automatically be checked out when opened (make this file read only for everyone else on the team). Automatically, check back in once the file has been closed.
e.g. AutoCAD DWG files. Stop multiple users from editing the same file at the same time.
1 vote -
Set Global Policys for Sharepoint to be stricter than Onedrive
Want to allow staff to share with anyone with the link from their onedrive will limiting staff to share only with specific people in group sharepoints. As well would like to whitelist specific users who are allowed to bybass the default share policy's so they can share without an expiration date.
1 vote -
Banned network location
In SharePoint admin center, you can configure allowed IP address list in the network location setting. how can we specify banned IP range?
1 vote -
Don't show user PowerPoint display as "Teams Meeting Anonymous Participant" in logs for private meeting
After a security event at a sister company, we began looking at our own security posture in more detail. One thing that stood out in Cloud App Security logs was PowerPoint file downloads from our COO's OneDrive. The Cloud App Security entries showed the user as n/a but the json details showed it as "Teams Meeting Anonymous Participant". This meeting was internal employees only. The PowerPoint had sensitive information. We were concerned we had a security issue.
With MS' help, back-end logs showed that the COO was the user that had downloaded from his own OneDrive. He was presenting the…
1 vote -
Protecting sensitive information in the time taken for a DLP policy to detect it
*English follows Japanese
■Title(件名):
DLP ポリシーが機密情報を検出するまでの間の保護機能
Protecting sensitive information in the time taken for a DLP policy to detect it
■Description(内容):
現在の動作として、DLP ポリシーを設定しても、機密情報を検出するまでの数分間は、ファイルがサイトのメンバーから閲覧可能な状態となる。
この空白期間に機密情報を保護できるような機能の拡充を希望します。Under the current behavior, even if a DLP policy is set up, in the few minutes it takes to detect sensitive information, it is possible for site members to view those files.
Please expand on this functionality so that sensitive information is protected during this period, too.2 votes -
Allowing the rest of the characters not allowed in file names
I couldn't find to see if this was already mentioned, but it would be nice to use the other characters in file names that are on Microsoft's invalid character list. Other cloud storage platforms allow them and I feel like it hinders the ability to save files onto OneDrive. Especially if you have thousands of files that get flagged due to the invalid character.
1 vote -
Block specific users from browsing SharePoint Online
I need an ability to block specific users from browsing SharePoint Online via web browser.
1 vote -
The SharePoint Admin portal should tell me which compliance polices are applied to a site collection
We have a number of compliance retention policies created. The SharePoint Admin portal should tell me which policy is being applied to a site collection
1 vote -
Obtain a site list of which specific user has an access to
I need an admin ability to obtain a list of sites of which specific user has an access to.
2 votes -
Links in document libraries should work as a link if clicked from a search.
Within a SharePoint document library, it is possible to add a link to another URL, (document or web page). When this item is returned in a search result the link SHOULD open the document or page the link points to, instead it opens a blank page, (the "contents" of the link). I am not sure if this is by design or a bug, but the action should be chnaged. As an alternative, such links should not be included in search results.
1 vote -
Teams Created Sites - Auto Assign Site Collection Administrators
The idea is for any site created through Teams/M365 Group provisioning to have a site collection administrator assigned (other than the M365 group owners).
1 vote -
Sign-in logs for Azure AD
*English follows Japanese
■Title(件名):
Azure AD のサインインログについて
Sign-in logs for Azure AD
■Description(内容):
SharePoint Online のライセンスのみ付与しているユーザーの場合、Azure AD のアクセスログで Office365 Shell WCSS-Client へのログイン試行等で失敗のアクセスログが出力される。
SharePoint Online のライセンスのみ付与しているユーザーで、上記の失敗のアクセスログが出力されないように機能拡充を希望します。In the case of users with only a SharePoint Online license assigned, in the Azure AD access logs, failed accesses appear for attempted logins etc. to the Office365 Shell WCSS-Client.
Please make it possible to not show these failures for users with only a SharePoint Online license assigned.1 vote -
I want to archive SharePoint Online and OneDrive content after migrating between tenants
*English follows Japanese
■Title(件名):
テナント移行に伴い、移行元の SharePoint Online および OneDrive for Business をアーカイブ化したい
I want to archive SharePoint Online and OneDrive content after migrating between tenants
■Description(内容):
テナント移行を行った後、移行元の SharePoint Online および OneDrive for Business をアーカイブとして運用したいと考えている。
現時点の機能では、SharePoint Online および OneDrive for Business に格納されたすべてのコンテンツに対して権限を制御する必要があり、現実的ではない。
また、移行に伴うオプションにも該当の機能が用意されていない。
全体管理者で制御が可能な、SharePoint Online および OneDrive for Business 全体をアーカイブ化できる機能の拡充を希望する。After migrating from one tenant to another, I want to use the original source SharePoint Online and OneDrive for Business as an archive.
The current functions for this require permissions for all items stored in these services, which is impractical.
Also, this functionality is not provided as part of the migration…1 vote -
App list remains even the app catalog has been disabled
Even if you disabled the app catalog, SharePoint app list remains in the site. So, I need an ability to remove the app list itself if the app catalog has been disabled.
1 vote -
The "Your recipients couldn't be given access to the file" message
How can I stop delivering the "Your recipients couldn't be given access to the file" message?
1 vote -
deleting sites under retention policy
Having to go in and specify exclusions for sites in retention policy before allowing deletion is a stupid design. When you have a mess environment of sites that need cleaned up and you have to keep entering each individual site for exclusion. Whoever designed this had rocks in their head.
1 vote -
Invite specific guest access setting
If you want to manage guest access permission, you may use permission levels setting to do so. But here you can grant guest users sharing access. I want just to invite the guest user, I don’t want to grant sharing access
2 votes -
Items in lists and libraries limits
When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. Nor can you re-inherit permissions on it. This limits must increased to 500.000+ or limitless. We were not facing issue on AWS but after migrating here we are facing this issue and not able to set permission on a folder. Now rethinking on our migration plan.
1 vote -
Output a list of all sites with data loss prevention (DLP) policies applied
*English follows Japanese
■Title(件名):
データ損失防止 (DLP) ポリシーを適用しているサイト一覧の抽出機能
Output a list of all sites with data loss prevention (DLP) policies applied
■Description(内容):
ポリシーを設定しているサイト一覧の情報を棚卸として取得する場合に、csv 形式での出力や、PowerShellでエクスポートする等の提供を要望します。Please make it possible to export a list of information on sites with these policies set as a CSV file or through PowerShell
1 vote -
Additional Extension needed for MS Workflow 2010
Right now, our commercial systems use a workflow built in SharePoint 2010. In October, we asked for a 6 month extension for support and functionality for this workflow as we tried to find an alternative solution. That solution ultimately became Power Automate, however, the consultants that we have been working with are not complete yet and with requirements and functionality that is missing from Power Automate, we have found it challenging in some regards to adequately accommodate the change. We are very close to fruition on this project, but with our developers being located in some areas where there are…
1 vote
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