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SharePoint Administration

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  1. Allow user with full control to download site usage reports

    As a site collection admin or user with full control, I should be able to download by site usage reports. I have no way of doing this so have to request to our SharePoint admin. team to run a report. This is not something they want to do on a regular basis. The purpose would be able to track trends beyond 90 or 180 days. Today, I do not see 180 days as an option only 90 days and I want to track site usage beyond 90 days so need a way to download the data myself so that we…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add "Has Guests" column in the Active Sites list in SharePoint Admin Centre

    In the SharePoint Admin centre, it would be good to have a quick view if the SharePoint site contains Guest users or not. Some time sites are open for external sharing but it is not being used. Therefore, providing the 'has guests' column with value Yes or No, can provide this quick view if the site has guest users or not, despite it is open for external sharing.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. SharePoint Admin and SharePoint Content Owner should have separate permission levels

    Recently we came across a use case where we required to give access to our support group in a confidential site. The contents owners do not want their contents to be visible to the support group but they want the user access/permissions tasks to be managed by the support group.

    In customized permission level, if we select 'Manage Access' , the minimum permission that comes with it is View/Open items. This behavior restricts us to block any user group to view the contents but are supposed to act as a system admin with the tasks like, manage users permission, permission…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. We hope a feature will be added to output a report of the viewers of sites and files from "Site usage" in SharePoint Online

    *English follows Japanese
    ■Title(件名):
    SharePoint Online の "サイトの利用状況" より、サイトおよびファイルの閲覧者をレポートで出力する機能の追加を希望します。
    We hope a feature will be added to output a report of the viewers of sites and files from "Site usage" in SharePoint Online


    ■Description(内容):
    Microsoft Teams でのアクセス状況の詳細を確認する際、Microsoft Teams からは "分析" が閲覧できますが、より詳細な情報を確認したいと考えています。

    SharePoint Online の "サイトの利用状況" より投稿したファイルの閲覧数を確認することができますが、閲覧しているユーザーを確認することができません。
    "SharePoint 閲覧者" をアクティブ化することで、ドキュメント ライブラリのアイテムにホバーした際に閲覧者を確認することはできますが閲覧者の一覧取得を行うことができないため、閲覧者の集計を行うことができない状況です。

    Microsoft Teams (SharePoint Online) の活用を推進する意味でも、サイト コレクションの管理者において利用状況のレポートを出力できることはメリットと考えています。
    (IT 管理者を介在せずに確認できるためです。)

    そのため、SharePoint Online の "サイトの利用状況" より、サイトおよびファイルの閲覧者をレポートで出力する機能の追加を希望します。
    または、サイト コレクションの管理者にてサイトおよびファイルの閲覧者をレポートで出力する何らかの機能の追加を希望します。

    When we want to check the access status details of Microsoft Teams, we can do so by using "Analyze" in Microsoft Teams, but we want to check more information in greater detail.

    "Site usage" in…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. A feature to set default values for version management for the entire tenant

    *English follows Japanese
    ■Title(件名):
    テナント全体でバージョン管理の既定値を設定する機能の拡充
    A feature to set default values for version management for the entire tenant


    ■Description(内容):
    SharePoint Online、及び OneDrive for Business におけるバージョン管理が現在はドキュメント ライブラリ毎に設定する必要がある。 そのためサイト、ドキュメント ライブラリ毎に設定が必要となる。 さらなる作業効率化のため、テナントで一括でバージョン管理の初期値を設定できる機能の拡充を希望します。​
    Currently version management for SharePoint Online and OneDrive for Business needs to be set separately in the document library. As a result settings are required for every site and document library. We hope the feature will be improved to set default values for version management using the tenant so as to improve work efficiency.

    6 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Hide team sites created using Microsoft Teams on SharePoint Online

    *English follows Japanese
    ■Title(件名):
    Microsoft Teams で作成したチームサイトを SharePoint Online 上で非表示にする
    Hide team sites created using Microsoft Teams on SharePoint Online


    ■Description(内容):
    Microsoft Teams にて作成したチームサイトを SharePoint Online 上でユーザーにたいして非表示にする。​特定のチームサイトを管理者により非表示にする方法

    また、メンバーも非表示にする方法を要望します

    Please hide team sites created using Microsoft Teams for users on SharePoint Online. We hope a method to hide specific team sites can be provided to administrators.

    Also, we hope for methods to hide members as well.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Regarding the default permissions for the root site of Education plans

    *English follows Japanese
    ■Title(件名):
    教育機関向けプランのルート サイトの既定の権限について
    Regarding the default permissions for the root site of Education plans


    ■Description(内容):
    教育機関向けのプランのルート サイト (https://<テナント名>.sharepoint.com) において、"外部ユーザー以外のすべてのユーザー" に編集権限が付与されており、学生ユーザーが意図せずファイルをアップロードしてしまう。
    ファイルのアップロードを行えないようにするため、教育機関向けプランのルート サイトにおける "外部ユーザー以外のすべてのユーザー" の既定の権限を閲覧権限にしてほしい。
    For the root site of Education plans (https://<tenant name>.sharepoint.com), editing permissions have been included in "Everyone except external users" which enables student users to upload files unknowingly.
    In order to make it so that file uploads cannot be done, we hope that the "Everyone except external users" permission for the root site of Education plans can be changed to include only viewing permissions.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Show Teams private channel site collections in SharePoint Online Admin center

    When someone creates a private channel in Teams it sets up a site collection that is not displayed in the SharePoint Admin Center.

    Because it is not displayed in the SharePoint Admin Center it is difficult to determine, how much storage these Teams private channel site collections are using.

    Also because we have a storage quota set by default for site collections, because it does not display in the admin center the quota can only be changed through powershell.

    2 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Visible retention

    Within the active / deleted sites inside the SharePoint admin-center, there should be possibility to see which retention policy is applied. This could easily just be a column that one could add to the overview.

    Same applies to the Office 365 groups

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Time needed to reflect users having been added to SharePoint groups

    *English follows Japanese
    ■Title(件名):
    SharePoint グループにユーザーを追加した場合の反映時間について
    Time needed to reflect users having been added to SharePoint groups


    ■Description(内容):
    サイト コレクションの SharePoint グループにユーザーを追加した際、反映に時間を要する場合があります。
    時間経過により改善されますが、経過を確認することができないため、反映するまでの時間がなるべく短縮されるよう機能向上を強く希望します。​
    There are situations when time is needed when users are added to SharePoint groups in site collections.
    This is not a problem as time passes, but as there is no way to check the process, we strongly hope that this feature will be improved to decrease the time needed for new users to be reflected correctly as much as possible.

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. bloatware of all kinds in the windows 10 core programs. JUST STOP

    obviously Microsoft has too many employees, who keep their jobs installing bloatware of all kinds in the windows 10 core programs. JUST STOP. I AM SO OLD I REMEMBER WHEN YOU BOUGHT A MS PRODUCT, WHICH PERIODICALLY RECEIVED NEEDED UPDATES , SO THE SUITE BECAME THE CORE OPERATING OFFICE PRODUCT FOR MY OFFICES. NOW ALL WE HAVE IS A MYSTERIOUS PRODUCT THAT UPDATES EVERY MS PRODUCT EVERYDAY SO THAT ALL THEIR OFFICE PRODUCTS STOP WORKING. LOVE WIN 10 BUT YOU HAVE MADE IT A NIGHTMARE WITH YOUR ADD-ONS, UPDATES AND MISMANAGEMENT OF USERS ACCOUNTS. FORTUNATELY I'VE FOUND ALTERNATIVES............ AND WILL…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. bloatware of all kinds in the windows 10 core programs. JUST STOP

    obviously Microsoft has too many employees, who keep their jobs installing bloatware of all kinds in the windows 10 core programs. JUST STOP. I AM SO OLD I REMEMBER WHEN YOU BOUGHT A MS PRODUCT, WHICH PERIODICALLY RECEIVED NEEDED UPDATES , SO THE SUITE BECAME THE CORE OPERATING OFFICE PRODUCT FOR MY OFFICES. NOW ALL WE HAVE IS A MYSTERIOUS PRODUCT THAT UPDATES EVERY MS PRODUCT EVERYDAY SO THAT ALL THEIR OFFICE PRODUCTS STOP WORKING. LOVE WIN 10 BUT YOU HAVE MADE IT A NIGHTMARE WITH YOUR ADD-ONS, UPDATES AND MISMANAGEMENT OF USERS ACCOUNTS. FORTUNATELY I'VE FOUND ALTERNATIVES............ AND WILL…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Busine

    *English follows Japanese
    ■Title(件名):
    SharePoint Online サイト コレクション、 OneDrive for Business の個人用サイトを作成する際に自動的に任意のユーザーを管理者として追加したい。
    We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Business personal sites


    ■Description(内容):
    SharePoint Online サイト コレクション、OneDrive for Business の個人用サイトを作成する際に、あらかじめ設定しておいた任意のユーザーが管理者として登録されることで、管理者がサイト作成後に管理しやすくなる。

    サイトの作成時に手動で管理者を追加しなくても、事前に設定しておいたユーザーが管理者として自動的に追加される機能の拡充を要望します。
    By registering any desired user who has been set in advance as an administrator when creating SharePoint Online site collections and OneDrive for Business personal sites, it will be much easier to manage the administrator after the site has been created.

    We hope for a feature where you can automatically add a user who has been…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Regarding SharePoint Online Administration Center

    *English follows Japanese
    ■Title(件名):
    SharePoint Online 管理センターについて
    Regarding SharePoint Online Administration Center


    ■Description(内容):
    会社によっては、全体管理者が必ずしも IT 知識を保持しているわけではないため、SharePoint Online 管理センターは、エンジニア レベルの知識を持っていないユーザーにとっては非常に分かりづらい。
    また、SharePoint Management Shell を使わないと設定できないことがあるのも、IT 知識のないユーザーにとっては大変であるため、様々な機能に対し、簡単に設定できるように改善してほしい。​
    Depending on the company, the global administrator may not be knowledgeable in regards to IT, and thus SharePoint Online Administration Center is very difficult to understand for users that do not possess engineer level IT knowledge.
    Additionally, there are settings which cannot be performed if SharePoint Management Shell is not used which is difficult for users without IT knowledge, so we hope that improvements can be made to make settings easier to perform for some features.

    5 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Migration Manager should respect default Content Type

    The new Migration Manager should respect the default Content Type for documents when they it is specified in the destination Document Library (see Settings : Change New Button Order).

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Change the messaging link in Delve to use Teams

    Our tenant, and I think most tenants by now are using Teams, however the link to message users still uses Skype for Business. I think the tenant admins should be able to toggle this feature to utilize the Teams connection for the user.

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Notification settings for SharePoint Online

    *English follows Japanese
    ■Title(件名):
    SharePoint Online の通知設定について
    Notification settings for SharePoint Online


    ■Description(内容):
    SharePoint Online のサイトに通知設定をした際に、通知の設定を作成したユーザーしか設定内容が確認できなく編集もできない。
    そのため、通知設定の内容を管理者ユーザーでも確認および編集できるように機能の拡充を希望します。​
    When performing notification settings for SharePoint Online, only the user who created the notification settings can check and edit it.
    As a result, we hope that this feature can be changed to enable administrators to check and edit the content for notification settings.

    4 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. We hope that subsites can display the same links as the parent site even without setting "SharePoint Server Issue Infrastructure" to active

    *English follows Japanese
    ■Title(件名):
    "SharePoint Server 発行インフラストラクチャ" をアクティブ化しなくても、サブサイトが親サイトと同じリンクを表示できるよう機能の拡充を希望します
    We hope that subsites can display the same links as the parent site even without setting "SharePoint Server Issue Infrastructure" to active


    ■Description(内容):
    サブサイトを作成する際は、"SharePoint Server 発行インフラストラクチャ" をアクティブ化していなくても、親サイトのリンクをサブサイトでも表示するよう設定することが可能です。​
    しかし、サブサイト作成後に親サイトのサイド リンク バーをサブサイトに表示させるためには、"SharePoint Server 発行インフラストラクチャ" をアクティブ化する必要があります。
    "SharePoint Server 発行インフラストラクチャ" は他の機能にも影響を及ぼす設定のため、アクティブ化しなくても、親サイトのリンクをサブサイトにも表示できるよう機能の拡充を希望します。
    When creating subsites, subsites can be set so that the link for the parent site can be displayed even without setting "SharePoint Server Issue Infrastructure" to active.
    However, after the subsite has been created, "SharePoint Server Issue Infrastructure" needs to be changed to active in order to display the site link bar on the subsite. …

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. We hope a feature can be added to display a list of links for subsites

    *English follows Japanese
    ■Title(件名):
    サブサイトのリンク一覧を表示できる機能の追加を希望します
    We hope a feature can be added to display a list of links for subsites


    ■Description(内容):
    サブサイトのリンク一覧を任意のサイトに表示させたいと考えています。
    ※ "サイト コンテンツ" よりサブサイト一覧は表示されるが、クラシック UI ではサブサイト一覧の上部にサイト コンテンツも表示されるため望ましくない。

    "サイトのページ" ライブラリのように、サブサイトのリンク一覧の作成を希望します。
    または、ユーザー側でサブサイトのリンク一覧を作成する機能の追加を希望します。

    We will like to display a list of links for subsites on any desired site.
    *A list of subsites can be displayed from "Site Contents", but as site contents is also displayed on the top of the subsites list for Classic UI we do not want this.

    We hope to create a list of links for subsites just like the "Site Pages" library.
    Additionally, we hope a feature…

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Please provide a feature for site collection administrators to retrieve site file access status details

    *English follows Japanese
    ■Title(件名):
    サイト コレクションの管理者によりサイト内のファイルへのアクセス状況の詳細を取得できる機能を提供してほしい。
    Please provide a feature for site collection administrators to retrieve site file access status details


    ■Description(内容):
    サイトの利用状況では、サイト内のファイルへのアクセスが指定した日時に、誰がアクセスしているのかなどの詳細情報が確認できない。また、IRM で保護されたファイルについてもアクセス数自体が反映されない。サイト コレクションを管理する上で、ファイルへのアクセス情報の詳細が必要であるため、サイト コレクションの管理者によりサイト内のファイルへのアクセス状況の詳細を取得できる機能を提供してほしい。​
    Detailed information like the date and time when a site file was accessed, the user who accessed the file etc cannot be checked in "Site usage". In addition, the number of accesses for IRM protected files are not reflected as well. As details of file access information are required when managing site collections, we hope a feature can be provided for site collection administrators to retrieve site file access status details.

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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