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SharePoint Administration

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  1. Ability to delete content from all SharePoint sites using content search

    Add the ability to delete content from all SP sites using content search. Currently, there is the ability to delete all emails that contain keywords using PowerShell by referencing the result of the content search however, not so much with anything outside emails. When performing a content search with everything except emails (SP sites, One Drive, Team Sites), the script fails, and MS support mentioned that there is no option to do a mass delete for SharePoint content.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Restrict access based on specific IP addresses

    *English follows Japanese

    ■Title(件名):
    特定 IP アドレスからのアクセスを制御する機能の拡充
    Restrict access based on specific IP addresses


    ■Description(内容):
    現在、特定 IP アドレスからのアクセスのみを許可する設定を SharePoint 管理センターから行うことができますが、特定の IP アドレスからのアクセスを拒否する設定は行うことができません。
    アクセスを拒否したい IP アドレス以外の IP アドレスをすべてホワイトリストに追加することは現実的でないため、特定の IP アドレスからのアクセスを拒否する機能の拡充を希望します。

    Currently, while it is possible to only allow access from specified IP addresses from the SharePoint admin center, there is no way to block access from specific IP addresses.
    It is not realistic to whitelist all IP addresses other than the ones we want to block, so please add a way to block access from specific addresses.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Data Classification of all Documents in a Sharepoint Site

    Microsoft Security launched the Data Classification of SharePoint Sites. However we need capability to classify all the documents in an existing SharePoint site automatically without having to specify content.
    Currently auto classify requires to provide "Sensitivity Info Type" we need capability to classify all documents irrespective of content.

    8 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. Delegate permissions to personal assistants

    In SharePoint it should be possible to delegate permissions for specific people. For example personal assistants from managers cannot access documents in SharePoint Online for their work because employees share the documents to the manager. In SharePoint User Profile Service is already a property Assistant, but this property is currently limited who can edit the Delve page. Please extend the property to assign SharePoint permissions to the assistants, or provide an alternative option for permission delegation.

    4 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. Set up conditional access for sharepoint webparts

    Please need your assistance activating a policy to be able to block specific webparts from being viewed outside a specific network IP, while still leaving the rest of the website working.

    2 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  6. ATP safe attachments function for guest users

    *English follows Japanese

    ■Title(件名):
    ATP の安全な添付ファイル機能について
    ATP safe attachments function for guest users


    ■Description(内容):
    ゲストユーザーに対して ATP の安全な添付ファイル機能を適用する機能の実装を希望します。
    Please add a way for the ATP safe attachments function to be applied for guest users.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. More detailed settings for access permissions

    *English follows Japanese

    ■Title(件名):
    アクセス権限の設定をする際、現在よりも詳細な設定をする機能の実装を希望
    More detailed settings for access permissions


    ■Description(内容):
    SharePoint Onlineにおいて、指定したIP アドレスでのアクセス制御をする際、アクセス許可するユーザーに対して、編集、投稿、閲覧権限等の詳細な設定ができるようにしたい。
    さらに、サイトコレクション全体の設定だけでなく、サイト単体に対する制御ができる機能も実装希望

    When restricting access to a specific IP in SharePoint Online, I would like to be able to configure editing, posting and viewing permissions in detail for users with access permissions.
    Also, I would like to be able to set restrictions based on individual sites rather than for whole site collections.

    11 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. Security Trimming for Global Navigation on Modern Sites

    Allow for security trimming of the global navigation on modern experience sites. Hub sites does not allow for true security trimming as users can still see all sites in the global navigation and access could be given by accident when a request is made to access a site.

    7 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Restrict access to a site or library by users other than admins and owners on a temporary basis

    *English follows Japanese

    ■Title(件名):
    SharePoint Online のサイトとライブラリに、サイトの管理者と所有者以外のユーザーを一時的にアクセスを不可にしたい
    Restrict access to a site or library by users other than admins and owners on a temporary basis


    ■Description(内容):
    SharePoint Online のサイトとライブラリに、サイトの管理者と所有者以外のユーザーを一時的にアクセスを不可にしたいと考えております。一時的にアクセス不可にしたいすべてのユーザーの権限を付与しなおすのは工数がかかり、困難となる為、サイトの管理者と所有者以外のユーザーをアクセスできないようにする機能の実装を希望します。

    We would like to be able to restrict access to a site or library by users other than admins and owners on a temporary basis. It takes a lot of work to assign the relevant permissions to all the users whom we wish to prevent access by, so please add an option to temporarily prevent access by all users other than admins and owners.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Actions when deleting objects registered in a retention list

    *English follows Japanese

    ■Title(件名):
    保留リストに登録されている場合のオブジェクト削除の動作について
    Actions when deleting objects registered in a retention list


    ■Description(内容):
    保留リストに入っているアイテムの場合、SharePoint Online のサイトが設定されている場合、親サイト、サブサイト、ドキュメント ライブラリ及びフォルダーの削除不可となるが、ユーザー側の操作では削除が可能として、アイテム保管ライブラリのように別の領域にコピーが格納されるようにする機能の拡充を希望します

    In the case of items registered in a retention list, if a SharePoint site has been set up, the parent site, subsites, document libraries and folders cannot be deleted, but on the user side we would like for deletion to be possible in the form of copying the objects to other locations in the same way as for item retention libraries.

    5 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Ability to whitelist/blacklist individual Office 365 Connectors

    To prevent information leakage between services, SharePoint should allow an admin to whitelist/blacklist individual Office 365 Connectors.

    Lets assume you have lots of customer data in Dynamics, then you would like to prevent this information from leaking into SharePoint for compliance reasons (e.g. GDPR). SharePoint has a Dynamics Office 365 Connector that will allow this information leakage. You only have the option to disable all connectors or enable all connectors

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  12. Way to check the scope of effect when a “Mail enabled security group” is deleted

    *English follows Japanese

    ■Title(件名):
    "メールが有効なセキュリティグループ" を削除した際の影響範囲の確認方法の拡充要望
    Way to check the scope of effect when a “Mail enabled security group” is deleted


    ■Description(内容):
    "メールが有効なセキュリティグループ" を削除した際の影響範囲を確認したいので、該当の"メールが有効なセキュリティグループ" がどこで使用されているのか、また、使用されている箇所を一覧で確認できる機能を要望します。

    We would like to be able to confirm the scope of the effect of deleting a “mail enabled security group”, and so we would like a way to check where that “mail enabled security group” is being used, and view all the points where it is in use as a list.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. Do not allow users with only viewing permissions to view contents of access right management

    *English follows Japanese

    ■Title(件名):
    閲覧権限のユーザーにはアクセス許可の管理を表示させないでほしい
    Do not allow users with only viewing permissions to view contents of access right management


    ■Description(内容):
    閲覧権限のユーザーにもアクセス許可の管理が表示されるため、サイトやドキュメントを誰と共有しているか、サイトの所有者が誰かという、コンテンツの閲覧以上の情報が見えている。
    閲覧権限のユーザーにはアクセス許可の管理を表示させないでほしい。

    Since users with viewing rights can also view the access rights management interface, they can see who the sites/documents are shared with and who the site’s owner is – i.e. they can see more information than just the content itself.
    Please do not allow users with only read access to see the access rights management information.

    12 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. Need an ID and password authentication for guest users when they access or upload files in SPO

    It would be great that SPO could have an ID or password authentication setting for guest users who has a permission for accessing or uploading files.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. User permissions to edit and delete data on OneNote

    *English follows Japanese

    ■Title(件名):
    Microsoft OneNote 上で任意のユーザーがデータの編集や削除を制限する機能について
    User permissions to edit and delete data on OneNote


    ■Description(内容):
    現在のMicrosoft OneNote では、文章の編集や削除を制限する機能がありません。
    そのため、悪意のあるユーザーや管理者が意図しないユーザーにより、OneNoteの記載データを削除や改ざんされる可能性がございます。
    さらなる製品の利便性向上のため任意のユーザーがデータの編集や削除を制限する機能の拡充を要望します。

    On the current version of OneNote, there is no permission for editing and deleting text.
    Therefore, there exists a possibility that users with malicious intent, or users that the administrator does not expect, may unexpectedly or accidentally delete or falsify data recorded in OneNote.
    In order to improve the system, please add controls over which users’ editing and deleting of data.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. Implement a feature to not publish videos if access permissions are not set

    *English follows Japanese
    ■Title(件名):
    アクセス権限を設定しないと動画を公開できない機能の搭載
    Implement a feature to not publish videos if access permissions are not set


    ■Description(内容):
    情報漏洩やセキュリティ事故防止のため、動画をアップロードする際に公開範囲を限定的にして、閲覧者を登録しないと公開されないようにすることができる機能を要望します。​
    In order to prevent information leak and security incidents, we hope for a feature to limit the visibility of uploaded videos and not publish the videos if no viewers are registered.

    7 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. view only

    Out-of-box library permission options should include "View-only, no download"

    1 vote
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  18. Guest access for Communication Sites

    All sites but communication sites have guest access enabled. Would like guest access enabled for Communication Sites by default for consistency.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Keep name of something shared private in the invite email

    When you share or invite anyone to anything, it auto generates an email inviting them and include the name of what they're invited to. Normally, this makes sense, but it is a privacy violation if the name of the item is protected information.

    For example, if I have a folder titled with a patient's name and share it, an auto generated email, that is NOT encrypted or secure, is sent out with that person's name (the folder name) in the subject line. This is a HIPAA issue.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. Method to confirm which sites guest users have access rights to on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online においてゲストユーザーがどのサイトに対してアクセス権も持っているかを確認する方法
    Method to confirm which sites guest users have access rights to on SharePoint Online


    ■Description(内容):
    SharePoint Online はサイト単位で権限管理されているため、ゲストユーザーがどのサイトに対してアクセス権も持っているかを確認する場合、現時点ではそれぞれのサイトのユーザー情報リストにて確認する必要がある。
    多数の SharePoint サイトを扱う運用の場合、確認作業が煩雑になりすぎるため、ゲストユーザー単位で各 SharePoint サイトの権限付与状況を確認および編集できる機能の追加を希望する。
    Since sites on SharePoint Online have their access rights managed on a per-site basis, if you want to find which sites guest users have the rights to access, at present you have to look on each individual site’s user info list.
    If you have a lot of SharePoint sites, this takes a huge amount of work, so we would like a way to check which sites have are in a…

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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