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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Hide subsite site names in the "SharePoint Hub news home page"

    Hide the site names in the "SharePoint Hub news home page" when the sites are associated the pages are displayed with site name

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Option to switch off home page title banner from News articles

    News articles automatically populates the name of the sites on the news part if they're not on the Home Page. It would be great if the user had the option to switch this feature off.

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  3. Manage who has access to the recycle bin

    More options to manage if and where the recycle bin is displayed and who has access to it. Separate permissions for the recycle bin. Maybe an option to hide it from the user interface

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  4. Uptime Report SharePoint

    I would like to have a report on the activity time of the SharePoint Online platform, where I could review the availability report in the last 30 days and the average in hours per month of non-availability, also being able to check which month there was greater service availability in hours how many hours were in a certain period of non-availability of service.

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Include in Sharepoint a way for applications such as Kaizala, Teams, Power Flow, etc. to take the time and date that corresponds to each Cou

    Hello,
    The suggestion is that they include in the Sharepoint characteristics a way so that:

    In applications such as Kaizala, Teams, Power Flow, etc., take the time and date that corresponds to each Country and not UTC-00 (defualt), since users and administrators find it difficult to track correctly (statistics).

    1 vote

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  6. Restrict Syncing document libraries to specifc user/s using security group

    Synchronization of document libraries can be disabled for all users. It would be great to determine who can synchronize using security group.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Enhanced Sharing Permissions Control

    We need to be able to "Grant Sharing" to users just as we do other functions. Sharing Options should include:
    1) Sharing with Tenant Users (View or Edit)
    2) Sharing External (View or Edit)

    in addition, the system should not even offer the user the option to Share with Edit unless they also have the rights.

    We should also have the ability to Allow/Disallow Sharing at the list/library level.

    All external shares should have the ability to set expiration dates (even if its only 1 month, or no expiration).

    The current model leaves with the option to block someone from…

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow less restrictive access control policy for specific SPO sites

    The ability to control access from unmanaged devices using the SharePoint Access Control functionality with Conditional Access is very useful.

    However, the limitation that individual sites can only have more restrictive controls than the organisation level setting (as described in https://docs.microsoft.com/en-us/sharepoint/control-access-from-unmanaged-devices#block-or-limit-access-to-a-specific-sharepoint-site-or-onedrive) is frustrating.

    It would be great if the organisation level setting could be set to restrict access from unmanaged devices but then defined sites that specifically need to be less restricted could be 'opened up' by reducing the restrictions.

    We can do this at a user-level using Conditional Access exclusions but there's no way to apply an exclusion…

    4 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Log changes to files permissions due to changes in Sharpoint's sharing policy in the admin center

    When an admin changing the sharing policy from SharePoint's admin center, that may affect files that are already shared.

    We would like to get logs for all the files affected that were affected by this change (via a unified audit log).

    For example, few files are shared via an anonymous link, then the admin changes the sharing policy in the admin center disallowing sharing via anonymous links- we expect to get events\logs for all the files that are no longer shared via anonymous links.

    4 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add RegEx explanations for Syntex

    Although a bit advanced for business users, it would be extremely useful to be able to use RegEx for explanations

    1 vote

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    0 comments  ·  Syntex  ·  Flag idea as inappropriate…  ·  Admin →
  11. 1 vote

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  12. Remove Forms footer

    It would be great if the footer in an embedded Forms survey could be removed. It looks bad on the SharePoint site and causes folks to question it.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add an option to remove 'Files' activity from Contact Cards

    MS want you to share your files onto 365 for ease of access, but don't seem to care a jot about the security implications or hierarchy within an organisation when doing so. There are scores of complaints online about the fact that when you hover over a Contact Card in SPO, it displays files those users have recently been working on, simply because they've saved them to 365. Just add an option to remove this activity. It's both pathetic and downright lazy that nobody at Microsoft wants to perform a simple fix that would close so many potential security loopholes.

    5 votes

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. Report on the last time a user accessed a site

    It would be really useful to be able to report on the last time users access sites/Hubs

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. UPN rename refresh all links

    When change an user principal name all related links are broken. For example all MS Teams links will be unusable. The Microsoft's answer is share files again. This is completely useless solution.

    It would be useful, if an UPN change would update all related links.

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Emulate Views by Permission Level

    It would be really helpful if there was a way to quickly change the look of a SharePoint page, list, library, etc. to show what a user in a different Permission Level sees (Read, Contribute, Edit, Design, and Full Control).

    This would make it much easier to create training resources and troubleshoot issues where permissions are related

    1 vote

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    0 comments  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow the embedding of non-iframe based videos like script tags etc. into SharePoint

    SharePoint should allow the embedding of non-iframe based videos/links instead of restricting to only iframe based videos. Popular sites like Tiktok don't allow their videos to be embedded/shared in iframe based mode but in script/HTML based. This embed feature will help SharePoint to have wider customer adoption and make it more popular product across organizations.

    1 vote

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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  18. Enable Look Book to be added to existing Teams sites. This would allow us to use the new Look Book theme with our Team backend.

    Enable Look Book to be added to existing Teams sites. This would allow us to use the new Look Book theme with our Team backend.

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  19. Syncing resource names between SharePoint and Project

    I struggled to sync Resource Names in Project with the Assigned To column in SharePoint, even after verifying that all names were entered the same. I began entering the names manually in SharePoint, and it somehow prompted SharePoint to begin syncing names from Project to SharePoint. I informed my organization's Microsoft Administrator and she tells me that it's a common issue that occurs with SharePoint (i.e., SharePoint begins to function appropriately after a user begins to manually enter data into it).

    It'd be nice if this bug could be resolved so it's not a painstaking process in the future.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  20. TURN OFF THE THROTTLING!!!

    It's gotten to the point where I/we can't get work done in a timely manner because of it. Support is no help; they basically just tell us "that's just how it is." Things that I have been able to do since the dawn of time with on-prem SharePoint have become tedious. As a SharePoint Administrator I should not be throttled for doing something like selecting a couple hundred documents and changing a property on them. That is basic, basic, BASIC SharePoint functionality. Furthermore, while I don't want to be "that guy," how is it acceptable that we're being throttled on…

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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