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SharePoint Administration

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  1. Ability to place comments as a web-part in any sections on the site and the ability to moderate and keep topic current and relevant.

    It would be wonderful if we could add comments as a web part instead of simply enabling it. Then we could add it anywhere on the site we desire. Threads can get long but if the ability to set configurations so that the threads are collapsible and the site administrator/moderator can set an expiration date on threads (or not) or could simply delete them if the comments are no longer relevant to the subject matter. I guess then it would be considered a forum, which would be nice. I don't really care what we call it, so long as there…

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to change default language for existing Site Collections

    Where users can use the MUI feature to localise Site Collections, it should be possible to change the default language of a Site Collection by Site Collection Admins after the site has been created.
    The issue we often face is that Site Collections in SharePoint On-Premises and SharePoint Online serve as templates. Now when creating a new site based on such a template the default language is kept and cannot be changed.
    Due to AD on-prem AAD sync, users aren't able to change their Display Language (only admins can do this via PS) means users are greeted with the default…

    5 votes

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    1 comment  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  3. SharePoint storage matrix and storage usage in SharePoint admin center has different information due to the shredded storage concept

    SharePoint storage matrix and storage usage in SharePoint admin center has different information due to the shredded storage concept and versioning of files.
    As stated in this article of SP 2013.
    https://docs.microsoft.com/en-us/sharepoint/troubleshoot/administration/total-size-shows-full-size-file-version

    Request SP Product team to show the correct information as it creates confusion and gives a picture of probable data loss.

    2 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. SharePoint storage matrix and storage usage in SharePoint admin center has different information due to the shredded storage concept

    SharePoint storage matrix and storage usage in SharePoint admin center has different information due to the shredded storage concept and versioning of files.
    As stated in this article of SP 2013.
    https://docs.microsoft.com/en-us/sharepoint/troubleshoot/administration/total-size-shows-full-size-file-version

    Request SP Product team to show the correct information as it creates confusion and gives a picture of probable data loss.

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. sort files in search using OneDrive online

    searching for a file online produces gazillions of useless results. If I search for a specific file, I get hundreds and hundreds. With no ability to sort, the search is basically useless.

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  6. Design external sharing per site basis for SharePoint site that is connected to O365 Group

    Security Concern - Not being able to configure external sharing per-site basis for any SharePoint Online site that is connected to an O365 Group. When you configure external sharing now at the SharePoint Admin Center at the tenant level, all O365 connected sites inherit the sharing settings from the Admin center, we can't configure a per-site basis for those O365 group connected sites.

    Noe: If you create a SharePoint team site without an O365 connected group or a communication site then the Tenant level external sharing settings do not get inherited to them and that is ideal so we can…

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Create a way to refresh the Organization Assets templates for users

    It would be great if there was a way (powershell even) to force an update to the Organization Assets office documents that appear in end users Office products. At the moment, changes do not seem to refresh for the end user, and there is no way to tell what is happening.

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  8. Enable grid view in sharepoint lists for users with access to several items (but not all)

    Grid view working in Sharepointlists is available for filters and views but not for users who have access to specific items. Please enable users with access to a limited selection of items also to work in grid view mode.

    3 votes

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    0 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  9. Enable Member to Revoke "Direct Access" Users

    Site members are able to ADD users via direct access/manage access but cannot remove/revoke the added members. This inhibits us from allowing users to manage their sites (to an extent) rather than rely on the admin for every permission change. When you have hundred of document libraries, this become very inefficient.

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Cover site setting changes in Audit Logs

    Site setting changes must be covered in Audit logs. Currently available audit logs does not serve the purpose as none of the site setting changes have been covered in audit logs. From past few months, we have been facing an issue related to navigation change in a site collection. Some user is adding an unwanted link in Global navigation of a Site collection and due to no audit logs related to navigation, we're not able to find out who is doing this repeatedly. This has become a major concern as the site is being used by large number of users.

    1 vote

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. The audit log of changes in SPO admin center classic settings page

    The audit log doesn't record activities made in SPO admin center> classic settings, like the "show or hide SPO button" change, which is important for tenant security. Hope this feature can be changed.

    1 vote

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Page Permissions Management

    Edit and manage page permissions without having to go to site contents.

    When you have thousands of pages, it can be difficult to sort in the site pages and manage permissions from there.

    1 vote

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  13. Export SharePoint List Comments Field

    There is a great new feature to add comments to list items directly into a SharePoint list. Once a comment is entered there is an icon that displays on the list view. Comments are listed in chronological order in a right hand side panel that displays once the comment icon is selected This side pane provides GREAT details: Time/date of comment, author of the comment and obviously the content of the comment. The problem is there is no way to export this data out of the list with the list objects. What use is the data if we can't use…

    4 votes

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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add a function that raises alerts before files are removed by retention or information management policies

    *English follows Japanese

    ■Title(件名):
    保持ポリシーや情報管理ポリシーによるファイル削除実行前にアラートで通知する機能の実装を希望します
    Add a function that raises alerts before files are removed by retention or information management policies


    一定期間更新がされていないファイルについて、保持ポリシーや情報管理ポリシーで自動的に削除するプロセスの実施を検討していますが、削除が行われる前に利用者に削除の実行が迫っている事を周知したい。ポリシー実行日までの残り日数が、指定した日数になった場合に通知メールを送信するような機能の実装を希望します。

    We are considering using retention or information management policies to automatically remove files which have not been updated for a certain period of time, but we would like to notify users of the deletion before it happens.
    Please add a way to send notification mails when there are a certain number of days until the policy acts on a file.

    2 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make it possible to get MAC addresses from the audit logs

    *English follows Japanese

    ■Title(件名):
    監査ログで MAC アドレスを取得できるようにしてほしい
    Make it possible to get MAC addresses from the audit logs


    ■Description(内容):
    現在条件付きアクセスなどを構成していない環境ですが、テレワークが増えたことで社外からアクセスする機会が増えています。
    MAC アドレスでどの端末がアクセスしたかを確認したいのですが、監査ログでは取得が出来ません。
    そのため監査ログ上で取得するアクセスのログから MAC アドレスが確認出来るよう機能の拡充を希望します。

    Currently, our environment does not have conditional access etc. configured, but with increasing amounts of remote work, the number of times we need to access meetings from external locations is increasing.
    I want to check which devices accessed these using their MAC addresses, but it is not possible to find this information from the audit logs.
    Therefore, please make this possible.

    7 votes

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Powershell SPO Module needs to be update to work in Cloud Shell for a cloud only environment

    SharePoint SPO PowerShell module needs updating to work in Azure Cloud Shell.
    It should also have the option to sign in with Device Code, or App Registration.

    When communicating with Microsoft Support, their default choice of tooling is SPO PowerShell Module. Unfortunately, due to limitations on our work environment, I'm unable to run powershell or install anything on the laptop. I have to work only from within Cloud tooling.

    The latest PNP Powershell module works with PowerShell 7.1 and within the Azure Cloud Shell. However, it turns not all commands are replicated the same. For example Set-SPOSite -Owner <UPN> sets…

    11 votes

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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  17. Please add a specialized migration tool that allows you to check logs and has values

    *English follows Japanese

    ■Title(件名):
    ログやハッシュ値などが確認できる専用の移行ツールの用意を希望
    Please add a specialized migration tool that allows you to check logs and has values


    ■Description(内容):
    オンプレミスに配置している NAS のデータを OneDrive をはじめとしたクラウドサービスに移行する状況が増えてきている。
    データを移行する際には、漏れがないか、正常にアップロードが完了したか確認ができることが重要だと考えている。
    安心してクラウドへの移行を行うため、ログやハッシュ値などが確認できる専用の移行ツールの用意を希望する。

    There are increasing numbers of situations where one needs to migrate data from an on-premises NAS to OneDrive as a first cloud service.
    It is important when doing this that you can check no data was missed, and that upload completed successfully.
    In order to allow confident migration to the cloud, please add a special tool that allows for checking of logs and hash values etc.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. metadata in Windows Explorer

    It would be very nice if the metadata came along to Windows Explorer, so that you can also work with it offline.

    It would be nice if we could sort and filter there as well.

    1 vote

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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  19. AutoCAD files (or other specified file types) to be automatically checked out/in on open/close of file

    Allow administrator specified file types to automatically be checked out when opened (make this file read only for everyone else on the team). Automatically, check back in once the file has been closed.

    e.g. AutoCAD DWG files. Stop multiple users from editing the same file at the same time.

    3 votes

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  20. Set Global Policys for Sharepoint to be stricter than Onedrive

    Want to allow staff to share with anyone with the link from their onedrive will limiting staff to share only with specific people in group sharepoints. As well would like to whitelist specific users who are allowed to bybass the default share policy's so they can share without an expiration date.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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