SharePoint
Feedback by UserVoice

SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

Update: Microsoft will be moving away from UserVoice sites on a product-by-product basis throughout the 2021 calendar year. We will leverage 1st party solutions for customer feedback. Learn more

How to submit a new idea


  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.



Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.


  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. IP download restriction

    I would like to restrict downloading files by using IP address. Accessing SPO site can be restricted by IP but I want to restrict downloading files only. Please enable IP restriction for downloading files.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add a way to get permission action logs

    *English follows Japanese

    ■Title(件名):
    権限操作のログを取得する機能を実装してほしい。
    Add a way to get permission action logs


    ■Description(内容):
    監査ログの機能にて、アイテムの操作に関するログを取得することが可能です。
    しかしながら権限の操作に関するログを取得することができず、意図せず権限が付与された、または抜け落ちてしまった場合に、いつ・誰によって・なぜ権限が変更されてしまったのかを調査することができない現状です。
    お客様におかれましては、多数のユーザーに対して権限を付与したアイテムを数日後に確認したところ、付与したうちの複数のユーザーの権限が外れている状況です。
    手動にて権限を改めて付与していただいたのち、現在に至るまで事象の再発は確認されておりませんが、このような事象が発生してしまった明確なタイミングや原因が不明なままであるため、今後同じ事象が発生してしまう懸念をしております。
    権限操作のログ取得が可能であれば事象の原因究明が進み、再発防止に繋がる可能性が高いため、本機能の実装を強く望みます。

    In the audit logs, it is possible to get logs of actions carried out on items.
    However, there is no way to get logs of permission actions, so if permissions are granted or removed unintentionally, there is no way to investigate who did it, when or why.
    Our customer has found that after granting several users permissions for an item, checking back a few days later shows that some of the users do not have them assigned.
    After manually reassigning the…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  3. About site usage data

    *English follows Japanese

    ■Title(件名):
    サイトの使用状況データについて
    About site usage data


    ■Description(内容):
    現在サイトの使用状況画面からエクスポートしたファイル内の集計データがUTCになっている。これを日本時間(+9:00)などに変更する機能の実装を希望します。

    Currently, data exported from the site usage screen is in the UTC time zone. Please make it possible to change this to JST (UTC+9).

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. Online only file access through the OneDrive client

    Accessing SharePoint online files in an online only state while working through the OneDrive app.

    So the folders can be traversed in the file browser and opened and edited in desktop clients (word, excel, etc.), but once the program is closed the local copy is cleared immediately.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. About the external sharing settings you can set in the SharePoint Online admin center

    *English follows Japanese

    ■Title(件名):
    SharePoint Online 管理センターにて設定する外部共有設定について
    About the external sharing settings you can set in the SharePoint Online admin center


    ■Description(内容):
    SharePoint Online 管理センター および OneDrive 管理センターにて設定する外部共有設定において、SharePoint Online と OneDrive for Business が連動せずに独立して設定が可能となる機能の拡充を希望します。

    Please make it possible to set the external sharing settings available in the SharePoint Online and OneDrive admin centers separately from one another for their respective services.

    4 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Access to OneDrive admin center for global reader

    Allow global admin role read access to OneDrive admin center.
    Seems counter-intuitive that the global reader has access to SharePoint admin center but no access to OneDrive

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. E-Discovery search for individual SharePoint sites, OneDrive, Teams, and O365 Groups

    There should be a way to E-Discovery search for Individual SharePoint sites AND OneDrive OR Teams OR O365 groups. Currently there is only E-Discovery searching for Individual SharePoint sites OR search everything.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Retroactive Event Based Retention

    Allow events that have already occurred to trigger retention when the corresponding asset ID is applied after the event takes place.

    SharePoint is assuming that users have already set-up a retention system before starting their online library. When users transfer their hard copy files to an online library they need the flexibility to retain documents according to their appropriate retention period with the remainder of the retention period calculated in the system. For example, when I upload a document from 2015 into Sharepoint and my company policy requires the document to be retained for 7 years, I should be able…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  9. Fine grained permissions applied to SharePoint Online App-Auth

    We have written an application that access SharePoint CSOM apis to do the following:

    Get sharepoint users and groups in a site collection.
    Get sites in a site colleciton
    Get lists in a site collection
    Get role assignments/definitions
    Get list items in a site collection.
    Get changes since a given time in a site collection.
    

    When we access SharePoint online using app-auth (oauth or azure private key), we are forced to give Full admin access to the app in order to do these things.

    But when we user a normal service account (username/password) we have access to the fine-grained permissions…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. 1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Make (multiple) Publish possible for Library items which are shown in search

    If you search for items then the result can not longer be Published. Or you have to use classic or you have to scroll through the whole library!

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  12. Please add "Guest" to reporting options so admins can review usage analytics of SharePoint Sites.

    It would be helpful to have an option to create reports on "guest" usage of SharePoint Sites. Admins can easily see the licensed users, but there aren't really any options for 'guest" users.

    It would also be helpful to have the ability to review these reports for 30+ days as opposed to the current 7 day restrictions.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Please add "Guest" to reporting options so admins can review usage analytics of SharePoint Sites.

    It would be helpful to have an option to create reports on "guest" usage of SharePoint Sites. Admins can easily see the licensed users, but there aren't really any options for 'guest" users.

    It would also be helpful to have the ability to review these reports for 30+ days as opposed to the current 7 day restrictions.

    0 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. I want to check the sizes of item storage libraries for the whole tenant

    *English follows Japanese

    ■Title(件名):
    テナント全体でアイテム保管ライブラリの容量を確認できるようにしたい。
    I want to check the sizes of item storage libraries for the whole tenant


    ■Description(内容):
    現時点では、アイテム保管ライブラリは対象 SharePoint サイトごとに管理されており、対象 SharePoint サイトに権限を有していない場合は SharePoint 管理者でもその容量を確認することができない。
    テナント全体を監視するにあたって、SharePoint 管理者により複数の SharePoint サイトを横断してアイテム保管ライブラリの容量を確認できるよう、機能の拡充を希望する

    At present, item storage libraries are managed by the relevant SharePoint site, and so if they do not have permissions on the SharePoint site even SharePoint admins cannot check the capacities of these libraries.
    To monitor the whole tenant, please make it possible for SharePoint admins to check the capacity of item storage libraries across multiple SharePoint sites.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. About MyAnalytics functions

    *English follows Japanese

    ■Title(件名):
    MyAnalytics の機能について
    About MyAnalytics functions


    ■Description(内容):
    個人単位ではなく本部単位等で、誰と誰が連携が深いか等の情報の配信したい。
    受信の多い人を視える化し、本部内のコアになる人を見つけて多くの方に伝えたい情報配信を依頼したり、社内の連携を活性化したい。
    上記の情報を集められる機能の拡張を希望します。

    Please make it possible to distribute information on which users have close relationships with one another etc. not on an individual basis, but on a per-site/HQ basis.
    I want to be able to visualize which people receive a lot of things, and identify which people make up the core of the site etc. so we can request information distribution for them and improve internal cooperation.
    Please make it possible to collect the above information.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Function for admins to see information for analyzing the relationships between individual users

    *English follows Japanese

    ■Title(件名):
    管理者で、ユーザー個人間の関係性を解析した情報を表示させる機能について
    Function for admins to see information for analyzing the relationships between individual users


    ■Description(内容):
    MyAnalyticsで表示される、ユーザーの関係性などを解析した全ユーザーの情報を、管理者で確認できるの追加を希望します。

    Please add a way for admins to view the information in MyAnalytics for analyzing the relationships between users, etc.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Function to check in large volumes of files in individual folders or items at once

    *English follows Japanese

    ■Title(件名):
    フォルダー単位もしくはアイテム単位で一括で大量にチェック インする機能の拡充
    Function to check in large volumes of files in individual folders or items at once


    ■Description(内容):
    ファイルの移行などを行う場合、複数階層の各フォルダーが 1,000 アイテムを超えるなどの状況が生まれる場合があります。
    その際に、チェック インの操作を必要とするファイルが 1,000 アイテムに及ぶ場合、UI の表示制限数を超過するため、複数回操作をする必要があります。
    そのため、フォルダー単位もしくはアイテム単位で大量のアイテムを一括でチェック インできる機能の拡充を希望します。

    When moving files etc., there are cases where there are more than 1000 items in each folder of multiple hierarchies.
    In this case, if there are over 1000 files that need to be checked in, the display limit for the UI is exceeded, and thus you need to do the process several times.
    Therefore, please make it possible to check in large volumes in individual folders or items…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Retaining Microsoft 365 groups

    *English follows Japanese

    ■Title(件名):
    Microsoft 365 グループの保持について
    Retaining Microsoft 365 groups


    ■Description(内容):
    現在、Microsoft 365 グループ に対する保持ポリシーにてグループに紐づくサイトや関連するコンテンツの保持は可能である。
    しかしながら、Microsoft 365 グループ自体の削除は可能である動作のため、当該グループを削除できないよう保持する機能の拡充を要望します。

    Currently, retention policies that relate to Microsoft 365 groups can retain sites linked to groups and related content.
    However, it is still possible to delete the Microsoft 365 group itself, so please add retention functions to prevent this.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. I want to omit “Site name” from the browser tab content

    *English follows Japanese

    ■Title(件名):
    ブラウザのタブに表示されている "サイト名" を省略したい
    I want to omit “Site name” from the browser tab content


    ■Description(内容):
    SharePoint Online にアクセスした際のブラウザ タブに表示されているタイトルが長く、サイト コレクション配下のドキュメント ライブラリ名等が切れてしまうため、 "サイト コレクション名" を省略する設定機能の拡充を希望します。

    When accessing SharePoint Online, the title in the browser tab is long, and so the names of document libraries etc. within the site collection are cut off, and so I would like settings to omit site collection names.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  20. I'd suggest a Tenant-Wide Setting "Allow Teamify"

    Since many organization do have a way of provisoning teams, it would be great to be able to turn on/off the "Create team" prompt on a Team-Site.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base