SharePoint
Feedback by UserVoice

SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

How to submit a new idea

  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Allow Managed Metadata to be accessed from Power Query in Excel

    In Power Query using SharePoint List as source if the SharePoint List has Managed Metadata Columns and if we use Power Query then those columns doesn't show up in Excel .

    Doing Export to Excel from a SharePoint list allows us to see Managed Metadata values but they append some ID's in front .

    26 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  2. 1 TB site collections

    SharePoint Server should also be able to have up to 1TB site collections as per SPO. SPO is still running a with SP and SQL so there should not be any reason why this could not be implemented on premises

    26 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  3. Enable "Content Viewer" reports so we can see who has viewed docs for Audit purpoes

    The Audit Trail Functionality feature within Microsoft Office 365 does not currently allow “Content Viewer” reports to be produced. Further to discussions with Microsoft Technical Support Engineer, there are no plans to have this feature enabled.Can you please look into enabling this feature as this is extremely important when auditing sites and looking at who has viewed documents.

    25 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Improve Analytics support for SharePoint Online & O365 sites

    We can't fetch the page views, pages viewed by the users and other analytical data for the SharePoint Online & O365 sites, as the Usage & Health Analyzer service is not configured. It would be of great help if the analytics for the SharePoint Online & O365 works in the same manner of On-Premise sites (or) similar to SharePoint 2010.

    24 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. SharePoint Online Backup Retention Period increase

    Increase backup retention period in Sharepoint Online from 14 days to a much longer period, ideally up to a year. Allow admins to request restore of single files or entire sites up to a year back.

    24 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  6. Build a Health Analyzer Rule or Fixit Package for the Most Common Distributed Cache Problems

    Create either a SP2013/SP2016 health analyzer rule, a Microsoft Fix It package and KB article, a SETH/UDE tool package, and a SPRAPaaS component that that checks for the most commong configuration problems with distributed cache. Examples:

    (1) check to make sure that there are no more than two dcache hosts per farm.

    (2) check to make sure that the size of the dcache is less than 16 GB and is proportionate to the total and/or available amount of RAM on the servers. Offer to run Update-SPDistributedCacheSize -CacheSizeInMB at ideal settings for the administrator. (See http://blogs.technet.com/b/sp/archive/2013/05/29/calculate-and-set-distributed-cache-size.aspx)

    (3) Confirm that the…

    24 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Distributed Cache  ·  Flag idea as inappropriate…  ·  Admin →
  7. Prevent users from creating new folders in the root of a document library but still be able to create subfolders within existing folders

    Each department has their own folder - Marketing, Sales, etc.

    There is no supported way to restrict users from creating new files or folders in the root of a document library.

    23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. 23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  9. Folder level restore/ versioning in SP

    Would like to see folder level restore functionality in SP online. Currently a large gap between file level restore and using the MS site collection restore.
    Seems a real drop off compared to the on prem SBS servers MS are encouraging us to replace with SP, and one of my big worries WRT cryptolocker infecting a whole site

    23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  10. excel service should be ported with on Prem version.

    excel service should be ported with on Prem version. So that the organization which has which have policy restrictions will able to enjoy powerView and PowerPivot easily. It should not be limited to office online.

    23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  11. Improve content types and content type hub-functionality

    Content types:

    Enable content type-based default values in addition to site column-based and location-based default values. Allow farm administrators to specify which takes priority in cases of conflict (and make them function reagardless of if the user creates a new document from the ribbon, uploads it or drag-and-drops it into the library)

    Enable all and any sharepoint columns to be displayed, and when applicable edited, from within the document (not just in the ribbon). For example give us the option to automatically propagate your new unique farm-wide document ID-based url in the actual document content. would be fantastic for users…

    23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Keep public sites availalbe for any SharePoint Online subscription

    This is a great feature and we don't want it taken away.

    23 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. allow customizations on the sharepoint home page

    allow customizations on the sharepoint home page (_layouts/15/sharepoint.aspx) or allow redirecting to other pages

    22 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  14. Log Sharepoint (online) admin changes

    Request for change regarding ‘Events
    like changing the Auto Acceleration using Set-SPOTenant are not audited´.
    We had an unexpected change serveral weeks ago, and this change was not logged in admin audit report or any event log (as confirmed via Microsoft Premier case), thus not allowing us to know who performed the change and to perform action to prevent similar change in future. Thus, we request that all SP admin changes are logged and accessible via audit report. Thanks!

    22 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Show the access request email address on the Access Denied screen and/or a custom message

    When users request access they might not get a response back from the site's owner. This is typically the case in large companies where people come and go often. Also site owners aren't on the hook to respond because they know users aren't aware the email was sent to them. The end result is a flood of tickets to the SP admin to provide access.

    Also what would be nice is a option next to the access request email address button where you can leave a custom message at the site level so it shows on the access denied screen.…

    22 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. Email Alerts for SharePoint Storage Consumption

    Please allow for email alerting when SharePoint storage available space is low at the tenant level. Currently there is no way to be notified when your tenant's storage is running low so it needs to be manually checked on a regular basis.

    21 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Make it so that access permissions that only allows for uploading can be created

    *English follows Japanese
    ■Title(件名):
    アイテムのアップロードのみが可能なアクセス権を付与できるように要望します。
    Make it so that access permissions that only allows for uploading can be created


    ■Description(内容):
    [投稿] 権限を付与することでアイテムのアップロードが可能とはなるが、同時にアイテムの編集および削除も可能となるため、[アイテムの編集] および [アイテムの削除] のアクセス権を外し権限を作成すると、アップロードは可能となるがエラー メッセージが表示されるため改善を希望します。
    Uploading of items is made possible by granting "Post" permissions, but at the same time editing and deletion of items becomes possible as well. We can make permissions that exclude the "Modify item" and "Delete item" access permissions, but an error message appears when uploading items. Thus we hope that new permissions can be made like what we are doing but without having any error message appearing.

    21 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Request to add commands to PowerShell to bulk rename sites and lists in SharePoint

    *English follows Japanese

    ■Title(件名):
    SharePoint のサイト名やリスト名を一括で変更できる PowerShell のコマンドレット追加希望
    Request to add commands to PowerShell to bulk rename sites and lists in SharePoint


    ■Description(内容):
    業務の効率化につながるために数多くの SharePoint のサイト名やリスト名を一括で変更できる PowerShell のコマンドレットの追加を希望いたします。また、PowerShell 以外にも設定や機能で一括変更できるような機能があればよいと思います。
    In order for our business to operate efficiently, we would like to see the addition of commands to PowerShell to facilitate the renaming of many Sites or Lists at once. A function outside PowerShell would also be acceptable.

    21 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  19. You cannot create alerts for lists for which users can only read their own items

    You cannot create alerts for lists for which users can only read their own items.
    This error appears even for the colleagues who is the owner of the survey.
    Would be good if the owners can subscribe to alerts irrespective of this privacy settings who can see the responses,

    21 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    3 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable auditing of the Term Store

    Currently it is not possible to audit changes to the Term Store. Given that changes made in the term store can significantly impact thousands of documents, adding, editing, merging, deleting of terms should be audited so we have the capability to track who is making changes.

    21 votes
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base