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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Add default expiry to OneDrive shares

    Hello,

    In OneDrive administration there is a setting "Links must expire within this number of days".
    It seems this settings is also and automatically the default expiry period for all shares created from then on.
    What I would like to see is that the existing setting (B) would stay and would define the maximum share time possible. Another setting (A) would be the default share expiry.
    For instance setting A=30 days and B=365 days would have following result:
    All shares created would have a default expiry of 30 (A) days. For some more long term project the users could increase…

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow site administrators to change site column names

    Allow site administrators to change site column names. Currently (as tested with Microsoft via case #: 617052394241040), site administrators can create site columns, but only a user with site collection administrator privileges or above can change existing site column names. I think that if you are allowing someone to create a site column, that same type of user should have the ability to change the column's name, type, description, etc.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Site collections listing, search and navigration

    In the site collection listing of the SharePoint admin centre show the title name given to the site, the primary site collection owner and also a count of the number of subsites (0-x), type of site template used (i.e. teamsite, publishing site, bi, project site) and date&time of last updated and date created. How about some navigration filters like 'most recent' which lists sites created within the past quarter, 'most activity' listing the top 5 - 10 sites in use.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. Provide the ability to turn off List Alerts

    I would like to see MS come up with a way to be able to turn off list alerts, so that when the list reaches the 5000 item limit threshold, when we remove old items (items that wont ever be touched again), it doesn't send out emails to each user who has them configured.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  5. Need a function which can confirm reports of views and visitors in app and content

    There is no such kind of reports that can confirm views and visitors of app or content.
    It would be really helpful if content or app on SharePoint Online can be automatically generated a list report of views and visitors, ex. Announcement app etc.

    4 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. インシデント事後レポートの日本語版について

    インシデント番号が発行され、表示された内容についてすべて英語で記載されている。
    また、事後レポートが発行されてもテナント上でダウンロードする際に、ダウンロードが可能な内容もすべて英語で記載されている。
    自社内で全ユーザーに対してアナウンスをする際に、毎回進捗状況や翻訳されたレポートを添付してアナウンスを行うため、作業が非常に手間がかかる。

    現在メッセージ センターで翻訳機能があるように、サービス正常性に対しても翻訳の機能を展開してほしい。
    また、インシデントの事後レポートに対しても日本語版を添付し、テナント内でダウンロードができるように改善をしてほしい。

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Regarding the displaying of external sites in the page viewer

    I would like you to create an option that allows to display external sites embedded in site collection on the page viewer web site.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Wishing to view the usage reports of popularity trends by using the account which does not permit subsite creation.

    If I exclude the right of subsite creation through full control permission level, I am unable to check
    any usage reports of popularity trends. I hope you could add the feature of access permission level enabling to make me view the usage reports of popularity trends while I control subsite creation.

    4 votes
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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  9. For SharePoint Online, we need a way to share the site with external users without requiring a MSFT account

    For SharePoint Online, we need a way to share sites with external users without a MSFT account. Some businesses (aka our customers) security policies do not allow their employees to have a 3rd party account, even if it’s associated to their business email.

    4 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  10. A native "site/object map" page or app/add-in at each site collection level (bonus: also map permissions at each level)

    A built-in site map page or add-in/app that shows the hierarchy of an entire site collection (including site contents: objects/list/libraries/app, etc, in addition to sites and subsites) would be an IDEAL tool to help Tenant admins and Site Collection Admins combat site sprawl.

    Also, if it could show the permissions assigned to each object/level (on mouse-over?), that would be incredibly handy.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Fix "Critical Errors" noise "Table SPDistributedCacheCalls_Partition has ... exceeded the max bytes"

    Please fix this noise: "Table SPDistributedCacheCalls_PartitionXX has XXXXXX bytes that has exceeded the max bytes"

    We fix it manually and the problem comes back a few days later. It seems more like a bug in the SP2013 code somewhere.

    And it shows up as CRITICAL in the event logs and ULS logs.

    Log Name: Application

    Source:        Microsoft-SharePoint Products-SharePoint Foundation 
    
    Event ID: 8319
    Task Category: Usage Infrastructure
    Level: Critical
    Description: Table SPDistributedCacheCalls_Partition3 has 461668352 bytes that has exceeded the max bytes 460175067

    ULS . . .

    OWSTIMER.EXE (0x9574) 0x13C8 SharePoint Foundation Health ki77 High Table SPDistributedCacheCalls_Partition12 has 460226560 bytes that has…

    4 votes
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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Give more users the ability to view storage space available and where the content storage quota is being used up.

    Right now, site owners can view the pages http://<sharepointsite>/sites/<collection>/ layouts/15/storman.aspx and http://<sharepointsite>/sites/<collection>/ layouts/15/usage.aspx

    Please keep these pages available (or continue supporting similarly available functionality), and make them available for either all site users to view, or at least to those who have contribute permissions on the site.

    We are running into issues as we have collection quota limits set, but there are few administrators/site owners available to monitor these reports, and very large numbers of staff who contribute content and use the sites.

    This would help users better manage limited storage as administrators/site owners would no longer need…

    4 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enhance Wiki and Blog Feature

    I'm aware, that Wiki and Blogs are not the major investment topic but as a lot of companies try to consolidate document management, Wikis and Blogs in one system and I would suggest at least to invest some time and catch up in terms capabilities, to ensure, this two simple templates get usable.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add SharePoint 2016 IT Preview to Azure

    On Microsoft Azure, you can stand up a SharePoint farm with just a few clicks. Please add the SharePoint 2016 IT Preview to this wizard so that IT Pros can test it out without requiring local server hardware.

    4 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. Restart investments about WCM

    We would like more investments about Web Content Management features. SharePoint 2016 cannot lost his positioning for Internet facing websites and competitors improving digital marketing features.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Please improve PerformancePoint service

    Despite of Power BI is sown everywhere. PerformancePoint service is still a power horse it can create a very complicated dashboard.
    Please fix some bug.

    4 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Function to assign permissions to all users in a specified domain

    *English follows Japanese

    ■Title(件名):
    特定のドメインを持つユーザーに対し、一括で権限を割り当てる機能の実装を希望します。
    Function to assign permissions to all users in a specified domain


    ■Description(内容):
    数万といる特定のドメインを持つユーザーに対し一括でアクセス権限を割り当てたい。
    CSV ファイルを用いたPowerShell コマンドレットでの追加や、セキュリティグループを使って権限を割り当てる方法は認識しているが、対象のユーザー数の数から、いずれも現実的ではない。
    また、ユーザーを追加または削除したい場合には、都度、GUI または CSV ファイルを調整しコマンドレットの実行をせねばならず、業務に負担が生じる。
    そのため、細かな調整を必要とせず簡易的に特定のドメインを持つユーザーのみがサイトへアクセスできるような機能の実装を希望します。

    I want to be able to assign permissions to all of the users in a given domain, of which there are several tens of thousands.
    I’m aware of methods using CSV files with PowerShell cmdlets and security groups, but neither will function for such a large number of users.
    Also, in cases where we want to add or delete users it is necessary to make changes in the GUI or to the CSV file…

    3 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Sharing .aspx files with large, unspecified numbers of external users

    *English follows Japanese

    ■Title(件名):
    不特定多数の外部ユーザーへの .aspx ファイルの共有について
    Sharing .aspx files with large, unspecified numbers of external users


    ■Description(内容):
    現在、.aspx ファイルにおいて "匿名アクセス リンク" での共有ができず、不特定多数の外部ユーザーに共有することができない。そのため、不特定多数のユーザーに SharePoint Online にアップロードした .aspx ファイルを閲覧させるため、.aspx ファイルにおいても "匿名アクセス リンク" での共有を行えるように機能の実装を要望します。
    Currently, it is not possible to share .aspx files with anonymous access links, and therefore it is not possible to share them with large numbers of external users. Therefore, we would request functionality be added in order to allow sharing even .aspx files with anonymous access links, such that large, unspecified numbers of external users can view .aspx files that are uploaded to SharePoint Online.

    3 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. User information not reflected in Delve if fields are saved with blanks

    *English follows Japanese
    ■Title(件名):
    ユーザー情報の項目を空白で保存した場合 Delve に反映されない
    User information not reflected in Delve if fields are saved as blanks


    ■Description(内容):
    Exchange 管理センター から "役職" 等の ユーザー プロファイルの項目にて文字列を削除し空欄の状態に変更した場合、Delve 画面へ 24 時間以上経過しても反映されない動作となっています。
    文字列を入力して変更した場合は即時反映される為、未入力で保存したい場合には、"-" など記号を入力し回避する必要があります。プロファイル情報にて不要な記号が表示されていることにより、ユーザーの疑問を抱かせる可能があり、その状態が続くのは望ましくない為、未入力で保存した場合でも内容が同期がされるよう機能の提供を希望します。
    If text are deleted and saved as blanks for user profile fields like "Job" etc in Exchange Admin Center, the changes will not be reflected on Delve screens even if 24 hours have passed.
    If there are changes to text these changes will be reflected immediately, so if users want to save without any input, they have to input symbols like "-" to avoid the problem. Users may…

    3 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable Site Collection Administrators to retrieve Office 365 audit logs

    *English follows Japanese
    ■Title(件名):
    サイト コレクション管理者の役割だけで、Office 365 監査ログを取得できるようにする
    Enable Site Collection Administrators to retrieve Office 365 audit logs


    ■Description(内容):
    現在、Office 365 監査ログを取得するには、Exchange Online で閲覧限定の監査ログまたは監査ログの役割が割り当てられている必要があります。
    サイト コレクションの監査ログの機能変更に伴い、Exchange Online の管理者ロールが割り当たっていない、サイト コレクションの管理者でも、サイトのログを取得できるように機能の拡充を要望します。
    Currently in order to retrieve Office 365 audit logs a user needs to have either the read-only audit log or the audit log role assigned in Exchange Online.
    Along with the changes in the Site Collection audit log feature, we hope that Site Collection administrators can be allowed to retrieve site logs even without the Exchange Online administrator role being assigned.

    3 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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