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SharePoint Administration

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  1. add configurations for enabling/disabling Workflow Auto Cleanup and Auto Cleanup Days

    Would like access to Workflow Auto Cleanup as my company has audit and compliance restrictions around retention of workflow approvals and I had to find out the hard way that SharePoint Online permanently deletes workflow history older than 60 days and I can't turn it off.

    104 votes
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    23 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  2. Enable "Content Viewer" reports so we can see who has viewed docs for Audit purpoes

    The Audit Trail Functionality feature within Microsoft Office 365 does not currently allow “Content Viewer” reports to be produced. Further to discussions with Microsoft Technical Support Engineer, there are no plans to have this feature enabled.Can you please look into enabling this feature as this is extremely important when auditing sites and looking at who has viewed documents.

    24 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Improve Analytics support for SharePoint Online & O365 sites

    We can't fetch the page views, pages viewed by the users and other analytical data for the SharePoint Online & O365 sites, as the Usage & Health Analyzer service is not configured. It would be of great help if the analytics for the SharePoint Online & O365 works in the same manner of On-Premise sites (or) similar to SharePoint 2010.

    22 votes
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    3 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Log Sharepoint (online) admin changes

    Request for change regarding ‘Events
    like changing the Auto Acceleration using Set-SPOTenant are not audited´.
    We had an unexpected change serveral weeks ago, and this change was not logged in admin audit report or any event log (as confirmed via Microsoft Premier case), thus not allowing us to know who performed the change and to perform action to prevent similar change in future. Thus, we request that all SP admin changes are logged and accessible via audit report. Thanks!

    20 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. Automate OneDrive for Business In-Place Hold with PowerShell

    Provide cmdlets to enable placing OneDrive for Business personal sites into an In-Place Hold programmatically for archiving of user data.

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  6. Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Enable auditing of the Term Store

    Currently it is not possible to audit changes to the Term Store. Given that changes made in the term store can significantly impact thousands of documents, adding, editing, merging, deleting of terms should be audited so we have the capability to track who is making changes.

    18 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Audit Sharepoint Online Administration (Office 365)

    Reports for Sharepoint administration is not available through the Portal. For example, an administrator changed the sharing options outside the organization.
    Tried to locate which user global administridor held this change and not found.

    17 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Hide the Feedback button

    stop showing this Feedback button, how about that idea?

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Undo Permission Change

    It would be great to have an undo permission settings in SP. Currently users can quickly rectify the mistakes of accidental deletion of content. However there is nothing that helps to rectify any changes made to the permission model i.e. accidentally re inherit permissions from parent, severing all unique changes made.

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Origianl Domain Name Change

    Looks like I'm stuck with the original domain name I chose in the early days of OS365 creation/adoption; ideally I would like to be able to change the domain name, to match my new company name. I'm reliably informed that Microsoft can't do this at present...but its not unusual for a company to change its name and one would expect that SharePoint and associated email accounts, etc could change to suit.

    12 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Method for automatically collecting the audit logs of Site Collections

    *English follows Japanese

    ■Title(件名):
    サイト コレクションの監査ログ自動で収集する方法
    Method for automatically collecting the audit logs of Site Collections


    ■Description(内容):
    今までは サイト コレクションの監査ログにて自動でトリミングを行い、定期的にドキュメントライブラリに保存することができた。
    この度動作が変わり、自動でトリミングができなくなりました。
    毎回手動でログを取得し、ライブラリにアップロードすることは困難であるため、今までのように自動でログを収集しライブラリに保存される機能の実装を希望します。

    Until recently, the audit logs of site collections would automatically be trimmed and could be regularly saved in a document library.
    However, recently it has ceased to be possible to automatically trim the logs.
    It is time-consuming to manually gather the logs and upload them to libraries, so we would like to see the previous automatic functionality restored.

    11 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. About information that can be output in Office 365 audit logs

    *English follows Japanese

    ■Title(件名):
    Office 365 監査ログで出力可能な情報について
    About information that can be output in Office 365 audit logs


    ■Description(内容):
    Office 365 監査ログにて、ファイルやページへのアクセス記録として IP アドレスは確認できるが、住所、場所の確認ができない。外部ユーザーに公開している部分の不正アクセスを監視したいため、住所や場所も確認できるようにして欲しい。
    It is possible to check IP addresses that have recorded accessing pages and files in the Office 365 audit log, however location and address are not shown. I want to monitor access made to public resources by external users, and therefore would like to be able to check the locations and addresses associated with these addresses.

    9 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Apply default Sensitivity Labels to Document Libraries

    We should be able to set a default Sensitivity Label for a document library within SharePoint. It is common for us to store specific sensitive data within specific document libraries and it would make sense to be able to specify a Sensitivity Label to automatically apply to these files and folders. Relying on specifying default Sensitivity Labels for specific users doesn't make sense for us. We have employees that spend a portion of the day working on client-sensitive files and then the rest of the day they may be working on general files that should not be classified as sensitive.…

    9 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Azure AD access review on level of single (shared) site collection

    External sharing is decided by site owner, and configured on site collection level. Access review should be on same granularity. Current it is only possible on group level (but group can be authorized to multiple sites, thus also multiple site owners), or App = SharePoint Online, thus for ALL site collections.

    9 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Deploy Audit Logs for SharePoint Online

    SharePoint Online does give the ability to view Usage reports, but does NOT have the ability to generate Audit log reports.
    We would love to see this available, the framework is there, you can generate them, but receive an error after generation.

    Many of our customers cannot understand the failure to provide them with this critical feature, although the support article says: " ...is not available because of storage and performance concerns."

    8 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Audit logs for o365 groups

    I need an audit log that would be in the Office 365 portal Security and Compliance Center that would show users actions for all 0365 groups, including deletes. According to support this does have this data, only MS support can access this data.

    7 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  18. Find another way to handle workflow history in the long-term.

    I'm aware that keeping the history (for its table joins) in the long run is harming to the farm, so just disabling the workflow auto cleanup timer job is not an option.

    You should offer a way look for workflow history by demand, in a way the table joins are made at the moment, and not kept. Even if that takes minutes, final user will understand. Maybe if that can be made/hosted on a separate database in order not to stress out both config and content databases.

    Another option is to have workflow actions audit-able and, that way, it can…

    7 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Better Site Collection Level Auditing and Web Application Level Auditing

    Sometimes there are features that are enabled on a Site Collection that can cause end users significant headaches.

    It would be good if there was an option to enable Auditing on a Web App Level for Features and the same for at the Site Collection and Site Level with details on who enabled the feature and when the feature was enabled.

    This is especially useful for use cases where there is a custom developed feature and you are determining an issue with this either across a site, site collection, web application or even across farms.

    A key example of this…

    7 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Missing "Opening or downloading event" in Site collection audit settings

    Missing "Opening or downloading event" choice in Site collection audit settings when setting audit in SP 2019 and SP online. It's important and useful, please feedback.

    6 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
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