SharePoint
Feedback by UserVoice

SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

How to submit a new idea

  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Sharepoint Subsite Auditing and Alerting

    Current Alert Policies need to be expanded upon to enable granular alerting on parts of a tenant, i.e. a subsite of Sharepoint Collection.

    Our business requires that audit and alerting of Admin level access to subsites with sensitive information - such as HR. With this, it means that even admins will not be able to access restricted content without ringing the alarm bells.

    To add to this, why on earth does Microsoft have a single global on/off switch for audit logging. This is not necessary as most organisations may only require audit logging of a smaller subset of data. This…

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  2. change feedback button design !!!!

    If the feedback button is visible , used (tenant feature not working at the moment) it must be clear who will get the feedback, After filling out and sending you will get the message feedback sent to Microsoft. This is not good customer expecting message sent to site admin or IT department.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Sharepoint 2016 Data Loss Prevention ability to import custom templates

    SharePoint 2016 introduces a new feature called Data Loss prevention (DLP).
    Our organization would like to use this new feature, however after starting an evaluation process it came to our attention that SharePoint 2016 can only make use of predefined DLP Templates (10 Templates) all concerning US and UK PII data, social security numbers or financial data for these regions and that there is no way to build and import custom templates with custom data types as it is possible with Exchange 2013/2016 On premise or even O365 (https://technet.microsoft.com/en-us/library/jj674310(v=exchg.150).aspx)

    For the DLP feature to be useful for European…

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Export complete version history details for all files in a library

    For audit purpose, it is required to get a list of checked-in users and check-in comment for all files in important document libraries, usually having more than 100 files.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. Content Type template should override local Word template after upload

    There are situations where Word documents must comply strictly with a template (.dotx).

    The administrator can include the correct template in a Content Type, but applying the Content Type does not override the original template used to create the document.

    This makes it almost impossible to manage documents effectively. Each author has their own local Word template. Twenty authors could have 20 different templates, and potentially none of them being compliant.

    SharePoint continues to show the original, local template as being attached, even when that template is on a local PC and not reachable by any user except the original…

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide a hit counter app

    Navigating manually through the Popularity trends report just to get the hits is a hassle. Why not introduce an app which will show on-screen how many hits and unique hits. That way, all users can see the trends on-screen right away.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Can we use this Audit log search to list all Users that have Accessed SharePoint Online site pages .aspx

    Can we use this Audit log search to list all Users that have Accessed SharePoint Online site pages .aspx

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow users admins or site collection administrators to block by file type in SharePoint Online

    Allow users admins or site collection administrators to block by file type in SharePoint Online

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. How to track Manage SharePoint Service ?

    Hello,

    Now a days we are unable to figure out who has stopped which SharePoint service in the central admin during troubleshooting of issues in the farm. It is always difficult to find in ULS logs too.

    So can we develop something(timer job/event receiver) which will store these below information in a list in Central Admin site ?
    Service Name
    Action : Stop/Start
    Action time
    Action By
    Kindly share your ideas ?

    Regards,
    -Samarendra Swain

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  10. 2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow adding a comment when deleting a file or folder in Document Libraries

    This will allow us to track the reason why some files are deleted. Also prevents accidental deletion. Auditing of the recycle bin can be improved.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. I would suggest that total number of items can be displayed in storage metrics for the site next to total size and % site quota.

    I would suggest that total number of folder items can be displayed in Sharepoint storage metrics for the site next to total size and % site quota.

    It would be useful for administrator and management reference

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. The SharePoint Admin portal should tell me which compliance polices are applied to a site collection

    We have a number of compliance retention policies created. The SharePoint Admin portal should tell me which policy is being applied to a site collection

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Obtain a site list of which specific user has an access to

    I need an admin ability to obtain a list of sites of which specific user has an access to.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Sign-in logs for Azure AD

    *English follows Japanese

    ■Title(件名):
    Azure AD のサインインログについて
    Sign-in logs for Azure AD


    ■Description(内容):
    SharePoint Online のライセンスのみ付与しているユーザーの場合、Azure AD のアクセスログで Office365 Shell WCSS-Client へのログイン試行等で失敗のアクセスログが出力される。
    SharePoint Online のライセンスのみ付与しているユーザーで、上記の失敗のアクセスログが出力されないように機能拡充を希望します。

    In the case of users with only a SharePoint Online license assigned, in the Azure AD access logs, failed accesses appear for attempted logins etc. to the Office365 Shell WCSS-Client.
    Please make it possible to not show these failures for users with only a SharePoint Online license assigned.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add a way to get permission action logs

    *English follows Japanese

    ■Title(件名):
    権限操作のログを取得する機能を実装してほしい。
    Add a way to get permission action logs


    ■Description(内容):
    監査ログの機能にて、アイテムの操作に関するログを取得することが可能です。
    しかしながら権限の操作に関するログを取得することができず、意図せず権限が付与された、または抜け落ちてしまった場合に、いつ・誰によって・なぜ権限が変更されてしまったのかを調査することができない現状です。
    お客様におかれましては、多数のユーザーに対して権限を付与したアイテムを数日後に確認したところ、付与したうちの複数のユーザーの権限が外れている状況です。
    手動にて権限を改めて付与していただいたのち、現在に至るまで事象の再発は確認されておりませんが、このような事象が発生してしまった明確なタイミングや原因が不明なままであるため、今後同じ事象が発生してしまう懸念をしております。
    権限操作のログ取得が可能であれば事象の原因究明が進み、再発防止に繋がる可能性が高いため、本機能の実装を強く望みます。

    In the audit logs, it is possible to get logs of actions carried out on items.
    However, there is no way to get logs of permission actions, so if permissions are granted or removed unintentionally, there is no way to investigate who did it, when or why.
    Our customer has found that after granting several users permissions for an item, checking back a few days later shows that some of the users do not have them assigned.
    After manually reassigning the…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Please add "Guest" to reporting options so admins can review usage analytics of SharePoint Sites.

    It would be helpful to have an option to create reports on "guest" usage of SharePoint Sites. Admins can easily see the licensed users, but there aren't really any options for 'guest" users.

    It would also be helpful to have the ability to review these reports for 30+ days as opposed to the current 7 day restrictions.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  18. About MyAnalytics functions

    *English follows Japanese

    ■Title(件名):
    MyAnalytics の機能について
    About MyAnalytics functions


    ■Description(内容):
    個人単位ではなく本部単位等で、誰と誰が連携が深いか等の情報の配信したい。
    受信の多い人を視える化し、本部内のコアになる人を見つけて多くの方に伝えたい情報配信を依頼したり、社内の連携を活性化したい。
    上記の情報を集められる機能の拡張を希望します。

    Please make it possible to distribute information on which users have close relationships with one another etc. not on an individual basis, but on a per-site/HQ basis.
    I want to be able to visualize which people receive a lot of things, and identify which people make up the core of the site etc. so we can request information distribution for them and improve internal cooperation.
    Please make it possible to collect the above information.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Function for admins to see information for analyzing the relationships between individual users

    *English follows Japanese

    ■Title(件名):
    管理者で、ユーザー個人間の関係性を解析した情報を表示させる機能について
    Function for admins to see information for analyzing the relationships between individual users


    ■Description(内容):
    MyAnalyticsで表示される、ユーザーの関係性などを解析した全ユーザーの情報を、管理者で確認できるの追加を希望します。

    Please add a way for admins to view the information in MyAnalytics for analyzing the relationships between users, etc.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  20. About logs of list views

    *English follows Japanese
    ■Title(件名):
    リストを閲覧したログについて
    About logs of list views


    ■Description(内容):
    Office 365 監査ログにてリストを閲覧したユーザーを特定するための機能が提供されていないため、特定するための機能拡充を希望します。

    In the Office 365 audit logs there is no way to specify a user who viewed a list, so please make this possible.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base