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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. User permissions to edit and delete data on OneNote

    *English follows Japanese

    ■Title(件名):
    Microsoft OneNote 上で任意のユーザーがデータの編集や削除を制限する機能について
    User permissions to edit and delete data on OneNote


    ■Description(内容):
    現在のMicrosoft OneNote では、文章の編集や削除を制限する機能がありません。
    そのため、悪意のあるユーザーや管理者が意図しないユーザーにより、OneNoteの記載データを削除や改ざんされる可能性がございます。
    さらなる製品の利便性向上のため任意のユーザーがデータの編集や削除を制限する機能の拡充を要望します。

    On the current version of OneNote, there is no permission for editing and deleting text.
    Therefore, there exists a possibility that users with malicious intent, or users that the administrator does not expect, may unexpectedly or accidentally delete or falsify data recorded in OneNote.
    In order to improve the system, please add controls over which users’ editing and deleting of data.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Permissions to change the site title

    *English follows Japanese
    ■Title(件名):
    サイトのタイトルを変更する権限について
    Permissions to change the site title


    ■Description(内容):
    モダンサイトに対し、サイトのタイトルはサイトの所有者のみ変更が可能な動作を確認しています。

    ユーザーには閲覧権限や投稿権限等を割り当て、サイトの管理ができる権限を割り当てない運用を行っているケースがあります。時には一部のユーザーにサイトの管理を任せたい場合もあります。

    しかし、対象のユーザーをサイトの所有者に追加すると、必要以上の情報の閲覧・管理ができてしまうため、サイトのタイトルが変更できる権限の実装を希望します。

    We have confirmed that for Modern sites, only the site owner can change the site title.

    In some cases, users are assigned the permissions to view, post, etc., but not the permissions to manage the site. There are situations where we want to let some users manage the site.

    However, if those specific users are added to site owners, they can manage and view information more than what is necessary, so we hope that permissions to change the site title will be implemented.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. 2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. "Copy Link" on SharePoint document/folder creates unique permissions

    On a SharePoint site that I own, I noticed that once someone does a "Copy Link" against a document (or a folder), the document (or folder) gets applied with "Unique Permissions" and inheritance from the Parent folder are disabled.

    This makes managing user permissions complex and time-consuming.

    Can we disable this permission change? by allowing users to share document to users with existing permission only...

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow more than 5000 characters for "Enter IP addrsses or ranges" from SharePoint Admin, Policies, Access Control. Network Location

    Allow more than 5000 characters for "Enter IP addrsses or ranges" from SharePoint Admin, Policies, Access Control. Network Location. Also correct the error text it gives when exceeding 5000 characters which is "Value cannot be longger than 5000'. Note the two g's the word 'longger' when it should be 'longer' or 'greater than'

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  6. More options for restricting access based on the geographical location of the access request

    *English follows Japanese

    ■Title(件名):
    アクセス元のロケーションによって、アクセス制限が可能な機能の実装を希望します。
    More options for restricting access based on the geographical location of the access request


    ■Description(内容):
    国内からのアクセスは許可し、海外からのアクセスについては制限する運用のため、国を指定してアクセス制限をする機能の実装を希望します。

    I would like to see implemented the ability to select a country and allow access from domestic locations, while restricting access from overseas.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. User can share the folder/file to anyone without Edit permission !!

    If user only had "Read Only" permission , it can't share the folder to "Anyone".

    But , I don't want to too many user had "Edit" Permission .

    2 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  8. Option to restrict certain groups from using specific sites

    *English follows Japanese

    ■Title(件名):
    任意のグループが特定のサイトを利用できないように制限する機能の実装について
    Option to restrict certain groups from using specific sites


    ■Description(内容):
    任意のグループ (Office 365 グループなど) が、SharePoint Online のサイトや Microsoft Teams のサイトなど、特定のサイトを利用できないように制限する機能を実装してほしい。
    I would like the option to prevent certain groups (Office 365 group etc) from using specific sites such as SharePoint Online sites or the Teams site.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Moderate internal or external share requests or at least allow us to add an AD Group that allows internal or external sharing.

    Moderator option:
    1. An option would exist to force a moderator approval when internal and/or external files are shared. Would be great if you can specify a source AD group (or everyone) that requires this moderation.


    1. Set moderators. Allow managers assigned to those employees (or an AD Group) to moderate the internal and/or external share requests. So when the employee shares a file with an internal and/or external recipient, depending on your setting, the manager (or person's in an AD Group selected) receive an e-mail with the internal/external share approve or deny request.

    If this can't happen, at VERY LEAST…

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow setting a default site sharing level

    Whenever a new SharePoint site is created, its sharing level defaults to "New and existing guests". As an admin, I should be able to choose the default sharing level for all new sites.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow "Everyone except external users" Read only access for Office 365 group-connected Public sites

    Currently if an administrator changes the "Everyone except external users" group to Read only access, on an O365 group connected public site, there is a background job that will automatically change permission back to Edit. I would like to change this to allow administrators to permanently set permissions for this group to Read only.

    The behavior is described on this page: https://docs.microsoft.com/en-us/sharepoint/default-sharepoint-groups

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  12. Fix permissions for Site Usage on modern sites

    Site Usage is always enabled in the Settings menu no matter what permissions are assigned (view site usage and statistics is OFF in permissions). Users are able to access and edit all site assets via the links in Site Usage on moderns sites, even though all permissions for access have been turned off.

    2 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. limit access to a specific SharePoint site

    Granular security access policy for limiting access to SPO sites should be exposed in admin interface to assign conditional access policies via GRANULAR POLICY and not granular configuration of site settings

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. Edit Pages and Edit Documents Permissions

    Editing site pages should not be lumped in with the ability to edit documents. Just because I want to allow someone to update an Excel spreadsheet does not mean I want them to have the ability to change the site's home page or any page for that matter.

    2 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. Put back People and Groups link in Modern Site settings

    Please put back the users and authorizations link in Modern site settings !

    The only way to manage groups in Modern is to remember layouts/15/people.aspx and then clic on the groups link in the vertical navigation bar or remember the link layouts/15/groups.aspx.

    It would be awsome for site owner to have those links in the site settings page. Of course we must teach them how to use groups instead of giving authZ to an individual.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  16. Sensitivity Labels

    I see you have changed the text from "apply a label" to "apply a retention label". But when will you enable "apply a sensitivity label" to users ? This is blocking us from nailing the DLP requirements for SPO!

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. Restrict sharing]

    Provide the capability to restrict sharing to specific domains for internal users, not just for external users. It is a common scenario for organizations with multiple domains to not allow sharing between domains.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  18. Option to Reset all item permissions in a document library

    With the advent of the copy a link funcitonality there are now an extreme number of broken inheritance items in document libraries. Should we need to reset these permissions for compliance or because a mistake was made in the permission model the only way to do this is through CSOM code. We have document libraries with 300,000 files in them so this is very impractical and time consuming if users are locked out a lot of the files in the site.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Enable "Edit Group Quick Launch" on Communication Sites

    The page _layouts/15/associatedgroups.aspx for any Communication site will not permit me to make changes. When I save, I get Access Denied. I am a Tenant Admin and SCA on the site.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. Site Sharing

    Site Sharing should have an initial request in the site creation process on whether you want to share with outside users. Reason, if admin has not done this and his away and external users MUST be shared to a site, this becomes an administrative issue. Simply put, bring it to the admin's mind upon creating the site. They already know if external users are required, and the issue is then done. There are too many permissions in different places as well.

    2 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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