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SharePoint Administration

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  1. PowerBI and Sharepoint Image Permission Integration

    When using a SharePoint Online list as a data source in PowerBI, image links do not work unless you are revealing the PowerBI dashboard inside a SharePoint page. (for more details, see links to PowerBI community discussions at the bottom of this post)

    The only way to make them work today is to change the permissions individually, at an item-level, for every linked image. This is not practical.

    Essentially, my dashboard works within SharePoint, but not PowerBI natively, and I am not able to consider extending it to other products such as Cortana.

    I could go through all sorts of…

    91 votes
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    5 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  2. send alerts to O365 distribution lists in SharePoint online

    SharePoint Online should be able to send emails or alerts to O365 distribution groups in the same tenant.

    41 votes
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    8 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  3. excel service should be ported with on Prem version.

    excel service should be ported with on Prem version. So that the organization which has which have policy restrictions will able to enjoy powerView and PowerPivot easily. It should not be limited to office online.

    23 votes
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    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  4. Outlook 2016 - Attach SharePoint File permissions

    When a user uses the "Attach File" in Outlook 2016 and chooses a file on SharePoint online they are asked to allow recipients edit or view to the file. Can we have SharePoint check the permissions of the recipient rather than the sender? Currently if the sender does not have rights to make security changes to a Site, List or Library the sender gets and email with the following:

    "You don't have permission to give others access to this file.
    The message was sent, but the following people might not be able to access the attachment:"

    Sender will get this…

    21 votes
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    3 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  5. make the roll up of Exchange calendar available for that of SharePoint Online.

    *English follows Japanese

    ■Title(件名):Exchange の予定表を SharePoint Online の予定表に重ね合わせについて

    Regarding the Rollup of Exchange calendar with that of SharePoint Online.

    ■Description_JP (内容):Exchange の予定表を SharePoint Online の予定表に重ね合わせができるようにしてほしい。
    ↓ 

    I hope that the roll up of Exchange calendar is available for that of SharePoint Online.

    17 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow more embed types beyond iframes

    I wanted to embed some yelp reviews onto our new Communications Sharepoint site, but the embed web part will only allow iframe embeds. The yelp embed code comes in the form of a span tag.
    It would be nice if the embed feature allowed more flexibility than just iframe.

    10 votes
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    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  7. Prevent new guest users being granted access to SharePoint Online sites due to the action of Teams

    *English follows Japanese

    ■Title(件名):
    Microsoft Teams の操作で新規ゲストユーザーへ SharePoint Online サイト権限が付与されないようにしたい。
    Prevent new guest users being granted access to SharePoint Online sites due to the action of Teams


    ■Description(内容):
    SharePoint 管理センターの外部共有設定で [コンテンツを共有できる相手:] - [既存のゲスト] に設定しているが、Microsoft Teams からテナント内に存在しない新規の外部ユーザーをゲストとして招待した場合、チームに紐づく SharePoint Online サイト コレクションへ権限が付与されてアクセス可能となる。
    既存のゲストユーザー以外に SharePoint Online サイト コレクションの権限を付与したくない場合も Microsoft Teams の操作により権限が付与されてしまうと運用にあたり不便なため、権限の付与を制限できるように機能の拡充を要望します。

    In the SharePoint admin center’s sharing settings, “Content can be shared with:” is set to “Existing guests”, but if a new external user who does not exist in the tenant is invited as a guest, they are granted the ability to access the team’s SharePoint Online site collection.
    In cases where one…

    8 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  8. A mechanism for mapping drives to SharePoint that does not rely on Internet Explorer

    We are frustrated by the fact that we are forced to use Internet Explorer as a way to invoke WebDAV to map network drives. The prerequisites of having to be logged into SharePoint via IE11 prior to mapping or accessing a mapped drive to SharePoint is clumsy and unreliable. It also requires too much dependence on the user to be mindful of these prerequisites. We would expect, in the days of Win10, that there is a more direct linkage between the OS and SharePoint so we don't have to rely on the increasingly problematic IE11 which is barely supported by…

    8 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  9. Design flaw with external sharing (guest users) and mail routing in Exchange Online

    We have noticed a design issue in O365 with External sharing (guest users) and SMTP.
    This has happened now many times with few different organizations.

    Have discussed this with MS Technical Support and is currently Working As Designed - requesting change for this design.

    Scenario goes like this:
    1. our O365 users share files/data with External users, invite them with their email address firstname.lastname@foo.bar
    2. invited users will log in to O365 to gain access, External User account is created and that object is used when routing email messages sent from our O365.
    3a) if external users Exchange UPN is…

    8 votes
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    2 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  10. Bring back the Document Information Panel

    Please bring back the Document Information Panel. Customers are finding it harder and the risk of error exacerbated by removal of this tool. It has meant that the process now takes longer when integrating between Office and SharePoint with metadata entry. Its posing a real issue for many SharePoint developers. The workaround provided does not make the process easier at all.

    8 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  11. Function to create new attributes on the SharePoint Online side, and sync it with the value of a given attribute in AzureAD

    *English follows Japanese

    ■Title(件名):
    SharePoint Online 側で新規の属性を作成し、AzureAD の任意の属性の値を同期させる機能について
    Function to create new attributes on the SharePoint Online side, and sync it with the value of a given attribute in AzureAD


    ■Description(内容):
    ユーザーで SharePoint Online 側に新規の属性を作成し、AzureAD と連携させ利用したい。
    SharePoint Online 側で作成した新規の属性を Azure AD の任意の属性の値を同期させる機能の拡充を希望します。

    I want users to be able to create new attributes on the SharePoint Online site and use them in conjunction with AzureAD.
    Please add a function to sync said newly created attribute with the value of a given attribute in AzureAD.

    6 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  12. OneDrive allow more than 1 SharePointOmPremFrontDoorURL

    We have multiple web applications that are migrating to SP2019 soon. In our development, we came across this post: https://docs.microsoft.com/en-us/sharepoint/install/new-onedrive-sync-client which will allow us to set the SharePointOnPremFrontDoorUrl to a single web application. We need to allow multiple SharePointOnPremFrontDoorUrl values. Example:

    WebApp1: portal.company.com
    WebApp2: hub.company.com
    WebApp3: intranet.company.com
    WebApp4: Etcetera.company.com
    We want users to be able to sync files and folders to any or all of the web applications. We want them to all show up in the same tenant if possible, or we can create multiple On Prem tenants (SharePointOnPremTenantName) as needed.

    6 votes
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    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  13. Prevent editing the files in Office Client for "Viewed only" users.

    *English follows Japanese
    ■Title(件名): Office Online および Office クライアントでの編集について

    Disable editing the files in Office Client for "Viewed only" users.


    ■Description(内容):
    現状、"閲覧" 権限のユーザーにて、Office Online 上では編集不可でありながら、Office クライアントでは編集できてしまう。Office Online および Office クライアントで編集ができない権限を実装してほしい。

    The current feature is that users with "Viewed only" permission cannot edit the contents in Office Online. Somehow, it is allowed to edit the files in Office Client so far.

    To enhance data protection, the permissions should be synchronized with the same between Office Online and Office Client such as not editable locally too.

    6 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  14. Prevent users from starting blogs

    Admins in schools really need this feature. For every student that is curious and hits the button "new post" within the blog feature of Delve automatically a blogsite is created and even if nothing is written in there these blogs are recommended within the Sharepoint Startpage. For those of you already suffering from this, here is a link to delete these posts, so that these sites also dissapear from the Sharepoint Startpage:
    https://contoso.sharepoint.com/portal/personal/username/_layouts/15/deleteweb.aspx

    There should be an option to simply prevent users from blogging beforehand!

    6 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  15. Profile information on Delve

    *English follows Japanese

    ■Title(件名):
    Delve のプロファイル情報に関して
    Profile information on Delve


    ■Description(内容):
    Delve のプロファイル情報で"自己紹介" "プロジェクト" "学歴"等の項目がありますが、それら大項目を任意に追加したり編集したりできる機能の拡充を希望します。

    Profiles on Delve have information items including “Self-introduction”, “Project”, “Education history” etc., but please add a way to add or edit these items.

    5 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add the ability to use PowerApps for SharePoint Forms Only

    Would like the ability to allow users to leverage PowerApps for SharePoint Forms only and not have the ability to create apps, environments, etc.

    5 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  17. Enable Office apps' site list to auto update

    Currently when a user logs into the Office apps using an Office 365 account, they can see the organisation's main site listed within File > Open > Sites - [organisation name]

    Please can you add the ability for this list to automatically add any new sites that are made available to the user to this list. e.g. Currently, I have created a new site but the user has to manually enter that URL into the Open or Save boxes to access. This is not ideal (users will just not use the site) so a way to automate these site lists…

    5 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  18. Disable Connect to Outlook feature for all users

    Give option to disable 'Connect to Outlook' feature. We don't want users connecting document libraries to Outlook.

    5 votes
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    2 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  19. Remove the 5000 folder limit on SharePoint sites as it affects the OneNote API in Teams

    On Teams if the Folder limit of 5000 is breached OneNotes will not be displayed.

    The limit is a SharePoint Folder limit

    4 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  20. Set and lock the interface for each Microsoft 365 service’s admin center

    *English follows Japanese

    ■Title(件名):
    Microsoft 365 サービスの各管理センターのインターフェイスを固定してほしい
    Set and lock the interface for each Microsoft 365 service’s admin center


    ■Description(内容):
    SharePoint 管理センターや Microsoft 365 管理センターなど、各Microsoft 365 サービスの管理センターのインターフェイスが新しいものに刷新され、設定場所や項目が分かりにくく、操作性が悪くなっている。
    また、一定間隔でインターフェイスを変更されてしまうと、操作がわからなくなったり、設定できなくなる弊害が発生する。
    そのため、Microsoft 365 サービスの各管理センターのインターフェイスを統一し、変更しないようにしてほしい。

    The interface of the admin center has been revamped for each service in Microsoft 365, such as the SharePoint admin center and the Microsoft 365 admin center, which has made it difficult to understand where various settings can be found, impacting usability.
    Also, the interface changing regularly means that it becomes harder to use, or certain settings can no longer be used.
    Please unify the interfaces of the Microsoft…

    3 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
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