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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

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  1. The way to disable preview function when opening PDF file.

    On Modern UI, when clicking PDF file in Library, it will be displayed preview function in the same tab by default.
    I want to add a feature which can enable or disable the preview function.

    14 votes
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    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  2. 14 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Hide the Feedback button

    stop showing this Feedback button, how about that idea?

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Exclude Conditional Access Policy on SharePoint Online for external users

    The option to apply Conditional Access Policies (CAS) on SharePoint Online is a great relief. This will definitely help assure access to our user base is only from defined IP ranges. We leverage TeamSites predominantly for internal collaboration (98%) and we also use TeamSites for external sharing for collaboration (2%) with our vendors.

    We would like to leverage CAS for our internal users so that they access the content only from intranet. If we leverage CAS - it will prevent external users from accessing our tenant. How can we we best use both the offering i.e External Sharing and Conditional…

    14 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. About Office 365 Video

    On the page of Statistics in Office 365 video, the displayed number of “Watched” differs from the actual number of watched.
    I really want this will be improved in the nearly future.

    14 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow for customization of Suggested sites...

    There are Suggested sites, Recommended sites, Managed Sites and Followed sites. But how does that classification even work?

    Is there a way to edit Suggested sites?
    The new landing page has a list of four but it appears to be read only. Is there no customization allowed for this new experience?

    14 votes
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    7 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. allow admin to force check-in for unchecked in files, but retain the original owner and data/time stamp

    Currently there is a feature called "Manage files with no checked in version."
    The challenge with this is that the admin doesn't have the ability to force the check-in. The admin can take ownership, then check in the file, but this loses the file metadata of the person who originally uploaded the file ("owner") and the date-time stamp that they uploaded/added it.
    Usually, when there is a need to look at these files, it is because they are hidden from everyone but the "owner" and the owner didn't realize they needed to check the file in. There is no value…

    14 votes
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    2 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  8. Make Term set more flexible for administration and usage


    • Import terms to existing term set

    • Allow import of labels, synonyms/custom properties

    • Allow the selection of where in the structure you should export XLIFF you may not want to export the entire term set for translations.

    • Allow multi select or terms when filling in metadata fields vs. clicking each term individually to add them

    14 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  9. Enable auditing of file actions (open, view etc.) on SharePoint Online

    SharePoint Online would solve numerous problems for our business but our involvement with certain organisations means we have to have a full audit trail of when every policy document gets opened, viewed etc. Without this we can't implement SharePoint online and we don't have the resources for an on premises option.

    14 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Improvements to the information concerning faults and automatic recovery described in “Service health”

    *English follows Japanese

    ■Title(件名):
    "サービス正常性" に記載する障害の基準の明示及び自動復旧で改善した障害の情報を開示する機能の拡充
    Improvements to the information concerning faults and automatic recovery described in “Service health”


    ■Description(内容):
    自動復旧で障害が改善した場合、"サービス正常性" に記載もないため、障害の状況も把握できず、対応に苦慮している。
    "サービス正常性" に記載する障害の基準の明示及び自動復旧で改善した障害の情報を開示するを希望します。

    When a fault has been resolved by automatic recovery, it does not show in “Service health”, so we don’t know what the nature of the failure was, and therefore we don’t have a satisfactory explanation for it.
    Please make it so that the failure criteria and information about failures resolved by automatic recovery are accessible in “Service health”.

    13 votes
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    0 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  11. Function to change the time zone shown in the SharePoint admin center

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センター で表示されるタイムゾーンの変更をする機能
    Function to change the time zone shown in the SharePoint admin center


    ■Description(内容):
    SharePoint 管理センターでサイトの作成日が太平洋標準時で表示されており、実際の日本時間での作成日の表示ではないため非常に確認しづらい。タイムゾーンの設定を変更する機能の拡充を希望します。

    The creation time of sites is shown in PST in the SharePoint admin center, which is difficult to understand since it is not the time zone that we work in (JST). Please add a way to change the time zone.

    13 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. SharePoint Online settings for starting each client application

    *English follows Japanese

    ■Title(件名):
    SharePoint Online にて 各クライアントアプリケーションを起動する設定について
    SharePoint Online settings for starting each client application


    ■Description(内容):
    現在SharePoint Online よりTeams や Outlook等 Webへのリンクを使用しています。
    各アプリとの連携を日々使いますが、現時点でそれぞれのクライアントアプリケーションを直接起動する方法がございません。
    業務における効率化のため該当機能の拡充を要望します。

    We currently use links to Teams and Outlook web versions from SharePoint Online.
    We use this with each client app on a day-to-day basis, but there is currently no way to directly launch each of those client applications.
    In order to improve company effectiveness, please add this functionality.

    13 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. Function to investigate the number of links embedded across all site pages on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online 上のすべてのサイト ページに埋め込んでいるリンクの数を調査する機能の提供を希望します。
    Function to investigate the number of links embedded across all site pages on SharePoint Online


    ■Description(内容):
    テナントの移行に伴い、移行後のサイト ページ上に埋め込んでいる旧テナントにあるファイルのリンク先を、新しいテナントのリンク先に変換するための調査において必要であるので、SharePoint Online 上のすべてのサイト ページに埋め込んでいるリンクの数を調査する機能の提供を希望します。

    It is necessary for us to carry out an investigation to change the destinations of links in files from the old tenant embedded in site pages to those on the new tenant, and so we would like to be able to investigate how many links are embedded in all the site pages on SharePoint Online.

    13 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. More detailed settings for access permissions

    *English follows Japanese

    ■Title(件名):
    アクセス権限の設定をする際、現在よりも詳細な設定をする機能の実装を希望
    More detailed settings for access permissions


    ■Description(内容):
    SharePoint Onlineにおいて、指定したIP アドレスでのアクセス制御をする際、アクセス許可するユーザーに対して、編集、投稿、閲覧権限等の詳細な設定ができるようにしたい。
    さらに、サイトコレクション全体の設定だけでなく、サイト単体に対する制御ができる機能も実装希望

    When restricting access to a specific IP in SharePoint Online, I would like to be able to configure editing, posting and viewing permissions in detail for users with access permissions.
    Also, I would like to be able to set restrictions based on individual sites rather than for whole site collections.

    13 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  15. PowerShell "Site owners and members, and people with Edit permissions can share files and folders, but only site owners can share the site"

    The ability to set the SharePoint Online site sharing permissions setting to "Site owners and members, and people with Edit permissions can share files and folders, but only site owners can share the site" using PowerShell, this way it can be set for a large number of sites via scripting. Currently Microsoft tells me this is not possible via PowerShell and can only be done manually per site.

    13 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  16. OneDrive Shareable Links Password protection enforcement for admins

    At present as an admin, you can enforce features like expiry date, etc when sharing links via OneDrive. I'd like the option to enforce the password option for our users

    13 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Feature Enhancement - Library Restore Feature

    Now that we have the ability to restore a Library back to any point in time within the last 30 days it would be great to have the ability to select specific dates and times with which to restore. Currently if you're wanting to restore a specific bulk-change in a document library without affecting other folders that may have been edited with changes you want to keep, you have to take a backup up the data you know you want to keep, restore back to that point in time, and then restore the files you didn't want to make changes…

    13 votes
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    0 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  18. The 5000 threshold should not apply when saving a list as a template without content!

    We are unable to save a document library as a template without content and are getting the 5000 threshold error message. Although the library has 37 000 items this should be absolutely irrelevant when saving a list/library as a template! Surely the list definition (including columns, views, etc.) have nothing to do with how many items are in the list! There are similar occasions when we run into the 5000 list error when it should be irrelevant - as the 5000 limit is a hard wall your customers run into I suggest Microsoft develop a way to log errors to…

    13 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. SPO Information Management Policy does not support custom fields

    We noticed that the SPO Information Management Policy is not taking effect on the custom fields created for list. It seems that it only supports the pre-defined fields, which are not the ones that we want. We followed the steps in “Create a policy for a list, library or folder (location-based retention policy)” in https://support.office.com/en-us/article/create-and-apply-information-management-policies-eb501fe9-2ef6-4150-945a-65a6451ee9e9 and it is not showing our desired results. Please consider supporting the custom fields.

    13 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  20. Make Set-SPOTenant -UserVoiceForFeedbackEnabled:$false have effect on all modern pages

    Please fix it so that Set-SPOTenant -UserVoiceForFeedbackEnabled:$false will have influence on ALL modern SharePoint Online pages.

    Right now when applying this, it only removes the feedback from the modern Site Pages. Not from any other modern page like the list views or the site contents. This makes its behavior inconsistent and confusing.

    13 votes
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    1 comment  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
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