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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. The way to disable preview function when opening PDF file.

    On Modern UI, when clicking PDF file in Library, it will be displayed preview function in the same tab by default.
    I want to add a feature which can enable or disable the preview function.

    12 votes
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    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow Tenant admins to determine default for external sharing on site collections

    Microsoft is changing the default for site collections created via group creation or using the Create Site feature to be to allow external sharing. This will allow every site not provisioned by IT to share it's content with external people. I think it would be better to let the tenant admin set the default for sites created without IT provisioning so that companies have the option to default to allow external sharing and IT provision sites that are limited, or default to no external sharing and have IT provision sites that enable it.

    12 votes
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    4 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Send OneDrive for Business deletion mail in the language of the manager

    When a OneDrive for Business account is scheduled for deletion the manager will be the new manager for 30 days. He also gets a email with the information and also the link to the OneDrive of the user.

    Please send this email to the manager in the language which he has configured in the regional settings.

    12 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. Create Site Policy through PowerShell

    Add cmdlets to create, edit, and remove Site Policies through PowerShell.

    12 votes
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    1 comment  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  5. A way to set the default timezone in SP

    A way to set a default time zone

    12 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow some customization of Delve user profile page

    Allow some customization of Delve user profile page. Choosing what User attributes to show, turn on/off modules, and it would be nice if there was a section where Apps could be plugged in.

    12 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  7. Please Fix IRM related "Errors" in SP2013

    Please fix this unnecessary noise that fills the ULS logs and various event logs.

    Despite the fact that my SharePoint 2013 farm is NOT set to use IRM/AD-RMS at all, and despite the fact that our end users do not use IRM on their office documents, we are seeing an insane quantity of IRM related noise in our ULS logs and in our event logs on our Web Front Ends. I found a registry hack that gets rid of most of that noise but later discovered that it prevents the installation of cumulative updates and service packs.

    ===Examples from the…

    12 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Let user decide on default language when creating Office 365 tenancy

    When new tenancy is created, all default site collections are created with the language that corresponds to the country where the company is placed. This is inconvenient and needs to be re-done in cross-country companies. I suggest to let admin decide on language for the default site collections.

    12 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. AlwaysOn Read-Intent Support

    SharePoint 2013 SP1 + Apr 2014 CU support Read-Only instances with AlwaysOn Availability Groups, but SharePoint does not implement Read-Intent, allowing the read routing functionality native to AGs. Read-Intent would allow administrators to make use of the secondary node in the AG for read-only queries, thereby potentially increasing performance of the farm.

    12 votes
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    1 comment  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  10. Information on which symbols etc. cannot be used when entering groups and mail addresses

    *English follows Japanese

    ■Title(件名):
    グループやメールアドレスを入力する際、使用できない記号などを記載してほしい
    Information on which symbols etc. cannot be used when entering groups and mail addresses


    ■Description(内容):
    Microsoft 365 の製品の中で、グループやメールアドレスを入力する際、使用できない記号などを同じ欄に明記することを希望します。

    Please provide information in the entry fields about which characters/symbols cannot be used when entering a group or mail address within Microsoft 365 products.

    11 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Automatically delete the minor version history by information management policy

    *English follows Japanese

    ■Title(件名):
    情報管理ポリシーにてマイナーバージョン履歴の自動削除を設定したい
    Automatically delete the minor version history by information management policy


    ■Description(内容):
    現在ドキュメント ライブラリのバージョン設定にて、マイナーバージョンの削除は手動でしか実行できないが、情報管理ポリシーの設定にて、バージョン管理も選択できるようになることで、作業の工数が減るため、マイナーバージョンを自動で削除する設定および機能の拡充を希望します。

    Currently, in the version settings of document libraries, minor versions can only be deleted manually. It would reduce the amount of work we have to do if it was possible to select version management in the settings of information management policies and have it automatically delete minor versions, so please make this possible.

    11 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add features to item retention policies

    *English follows Japanese

    ■Title(件名):
    アイテム保持ポリシーの機能拡充について
    Add features to item retention policies


    ■Description(内容):
    現在、アイテム保持ポリシーにおいて "Teams のチャット" はユーザー単位のみ設定可能で、Microsoft 365 グループ単位での設定ができない。
    動的グループも含めた、Microsoft 365 グループ単位で設定する機能の実装を希望します。

    Currently in team policies, it is possible to configure “Teams chat” settings for individual users, but not for individual Microsoft 365 groups.
    Please allow this to be set for Microsoft 365 groups, including dynamic groups.

    11 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. Extract only the URL for a team using the team name in PowerShell

    *English follows Japanese

    ■Title(件名):
    Microsoft Teams のチーム名から、PowerShell にて URL のみを取得したい
    Extract only the URL for a team using the team name in PowerShell


    ■Description(内容):
    "Get-UnifiedGroup -Identity "チーム名" | select SharePointSiteUrl" を実行すると、URL だけではなく、"SharePointSiteUrl" という項目も取得ができる。取得した値を変数に代入するため、"SharePointSiteUrl" という項目は取得せず、URL のみを取得できるようにしたい

    If you run "Get-UnifiedGroup -Identity "Team name" | select SharePointSiteUrl", not only is the URL extracted, but so is the “SharePointSiteUrl” item. We wish to assign the value we obtain from this command to a variable, and therefore would like to be able to pull only the URL, without also getting the “SharePointSiteUrl” item.

    11 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  14. Notification settings for SharePoint Online

    *English follows Japanese
    ■Title(件名):
    SharePoint Online の通知設定について
    Notification settings for SharePoint Online


    ■Description(内容):
    SharePoint Online のサイトに通知設定をした際に、通知の設定を作成したユーザーしか設定内容が確認できなく編集もできない。
    そのため、通知設定の内容を管理者ユーザーでも確認および編集できるように機能の拡充を希望します。​
    When performing notification settings for SharePoint Online, only the user who created the notification settings can check and edit it.
    As a result, we hope that this feature can be changed to enable administrators to check and edit the content for notification settings.

    11 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. "Last activity (UTC)" of sites should be exported as UTC in CSV

    SharePoint Admins can export a list of all sites as a CSV file from active sites page in the modern SharePoint admin center.
    The value of [Last activity (UTC)] column is exported as date & time of PST/PDT. It should be DATE of UTC.

    11 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Please add a feature to change the site template to a different type after the site collection is created

    *English follows Japanese
    ■Title(件名):
    サイト コレクション作成後にサイトのテンプレートを別の種類に変更できる機能の追加を希望します。
    Please add a feature to change the site template to a different type after the site collection is created


    ■Description(内容):
    チーム サイトおよびコミュニティ サイトを作成後、サイトのテンプレートを別の種類に変更できる機能の追加を希望します。
    We hope that a feature will be added to change the site template to a different type after team sites and community sites are created.

    11 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. A way to delete recycle bin data using PowerShell commandlets

    *English follows Japanese
    ■Title(件名):
    PowerShell コマンドレットで、ごみ箱のデータを削除する方法について
    A way to delete recycle bin data using PowerShell commandlets


    ■Description(内容):
    PowerShell コマンドレットを利用して SharePoint 内のごみ箱のデータを削除する機能の提供を希望します。
    Please provide a way to delete the data from the recycle bin in SharePoint using PowerShell commandlets.

    11 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  18. Storage quota notifications for subsites

    *English follows Japanese

    ■Title(件名):
    サブ サイトにて、記憶域のクォータの管理を行いたい
    Storage quota notifications for subsites


    ■Description(内容):
    現行、トップ レベル サイトでは記憶域のクォータの上限の変更、およびサイトの容量を一定割合使用した際に、通知する機能が備わっている。
    しかし、サブ サイトでは同様の機能が備わっていないため、機能の搭載を希望します。
    Currently there is functionality that sends notifications for changes to top level sites’ storage quotas, and for reaching a certain usage percentage of the whole site’s storage.
    There is no option to do the same for subsites, so I would like to see such functionality added.

    11 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. Remove Office 365 Group from Site

    In the same way as existing sites can be "upgraded" to "Connect to new Office 365 Group", it would be great if one could go the other way around as well.

    We have some sites that were initially created with Office 365 Group. But over time, we see that the functionality for this is not being used at all.

    So it would be great if we could get functionality for "cleaning up" or removing the Office 365 Group for a site, or convert it to a standard Team Site (with no Office 365 Group).

    11 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allowing non-owners to invite new users set to disallowed: do not allow EXISTING users with read or contribute to Share

    We've recently discovered that the setting in SharePoint Admin that sets "Allowing non-owners to invite new users" to "disallowed" for a site collection means only users that have never had access to the SharePoint Site. We thought it meant new users to the site\library. Existing users with read and contribute rights (non-owners) can still share anything they want and break inheritance on the libraries.

    Please give us a way to stop sharing entirely for ALL users or at least for users that are not site owners.

    11 votes
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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