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SharePoint Administration

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  1. Deny Security

    You should be able to apply deny security to objects and sites in SharePoint. Everyone in the company (via domain users AD group membership or some other security group membership) should be able to see a site except employee a, b and c.

    As you hire new employees with deny security in place, you don't have to add them to the site.

    Imagine this... If you have 20 new hires a week and 200,000 sites that they need access to and each site has random individuals who aren't allowed to see random sites. The administrative burden is huge.

    Locking down…

    105 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow a company to change the no-reply@sharepointonline.com to something similar to no-reply@<companyname>.com.

    Allow a company to change the no-reply@sharepointonline.com to something similar to no-reply@<companyname>.com. This allows for a more specific whitelisting/trusting and prevent legitimate SharePoint share requests from being quarantined. Currently the only option is to create a transport rule to bypass spam filtering for all no-reply@sharepointonline.com (according to Microsoft ticket).

    104 votes
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    8 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Create managed Paths in SharePoint ONLINE

    In SharePoint online it would be very helpful to have also the possibility to create managed paths like /projects or /departments.

    99 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Sharepoint Monitoring( Database) from Central admin

    I would like MSFT give us the ability to see the following things/ reports either from Central Admin or Powershell.

    Content Database Size( free space, data space etc)
    Site collections in the Database
    Site collections Size per database / per web app.
    Disk space on the SQL Server
    Manage the Permission on DB from SharePoint.

    This will help administrators to managed the Content DB and plan the storage space effciently. in the orgnization where SP admin dont have access to SQL server, these reports really help.

    80 votes
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    2 comments  ·  on-premise Central Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. PowerBI and Sharepoint Image Permission Integration

    When using a SharePoint Online list as a data source in PowerBI, image links do not work unless you are revealing the PowerBI dashboard inside a SharePoint page. (for more details, see links to PowerBI community discussions at the bottom of this post)

    The only way to make them work today is to change the permissions individually, at an item-level, for every linked image. This is not practical.

    Essentially, my dashboard works within SharePoint, but not PowerBI natively, and I am not able to consider extending it to other products such as Cortana.

    I could go through all sorts of…

    70 votes
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    4 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  6. Make the Default sent from SharePoint Emails (like Quota limit and Access request) fully configurable in Central Admin

    This would allow (without hacking at the default files) to set branding on the Emails in a HTML based format to make the emails more meaningful to users.

    Also the Quota limit email should be more meaningful and a developed solution I have seen was to disable the timer job that actually runs with a custom version and then send out a mail with a more visual representation of the Storage being used ( Simple bar showing total amount of storage allocated to the site with the amount used and how much was in the recycle bin.)

    Also I would…

    70 votes
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    2 comments  ·  on-premise Central Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. SharePoint Layout 15 Editable

    Give options / settings to modify basic look and feel on /_layouts/15/sharepoint.aspx. user should be able to choose which Team sites tiles should display on this page, hide/delete latests. Or possibility for Admin to change link to SharePoint Default Home Page.

    66 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  8. Need to add Task list to SharePoint Modern experience

    We use Task list A LOT on our "classic" sites. The last of support for Task list on "Modern" experience is a show shopper for us to move to modern experience.

    63 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  9. Email Enabled Document Library / List

    If you enable this option on a document library / list within Sharepoint Online (Office 365) it generates a customisable email address.

    When you send an email to this email address Sharepoint processes that email and creates a new item in that document library / list with the contents of the email:


    • Sender email address

    • Subject

    • Date / time

    • Content

    • Attachments

    This would allow you to use Sharepoint Online as a ticketing system or to log certain emails for any reason.

    56 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. IRM read permission does not allow to change a filter or a pivot, nor to run a macro

    The RMS permissions on a document for a user depend on the permission a user has for that library or document in sharepoint. The mapping from the sharepoint permissions to the RMS permissions are fixed and cannot be configured at this moment. This causes problems for users having sharepoint read access, when opening an excel workbook because they cannot change filters, make or change pivots, running macros. This makes the reading process of RMS protected workbooks unusable.

    55 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add ability to route documents into Document Sets based on metadata

    As the title said, I would like to see the capability to create content organizer rules that can route documents into specific document sets based on metadata on the document and on the document set.

    55 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  12. Enable Guest Links

    Guest Links in SharePoint Server 2016 are technically possible to get working, and they do work, however it would be great if there was official support for them. These links would provide the same functionality as in SharePoint Online -- read-only and editing access for anyone who has the link. This is not a request to enable External User Sharing, as that requires further integration with Azure ACS.

    52 votes
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    11 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  13. Discussion Board Threaded View

    Most popular comment and discussion boards in the world have threaded views for clarity. Please add it back to sharepoint, as it's not usable otherwise. Thanks

    50 votes
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    10 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  14. User Profile Sercvice Application

    A little less complicated and UPS configuration will definitely help and reduce issues that occur during and after configuration.

    49 votes
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    3 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  15. Disable unlicensed users from accessing SharePoint Online in general.

    Currently, users can access Site collections no matter if an admin has assigned a SPO license to them or not. The access is only regulated via permissions within Site collections.

    For our migration of 800 Teamsites from SP2013 to SPO, removing all permissions as the Microsoft support told us, is no feasible solution, not even a workaround.

    Users should not be able to access SharePoint Online, if they don't have a SPO license.

    48 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Automated Farm Backup

    Automated Farm Backup - be able to set and configure scheduled farm backups, including varying the location based on disk space, and by context (e.g. rule based ,if any modification occur on site XYZ, then backup XYZ 1 day afterwards).

    48 votes
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    tell us more  ·  6 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  17. add feature to use filters and do search in the recycle bin

    When recycle bin get large, it is difficult to find item. Having the ability to use filters or doing a search in the recycle bin would facilitate our task.

    47 votes
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    5 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  18. 入れ子になったセキュリティグループでの制御に関する不具合を改修してほしい

    現状”非推奨”とされている、入れ子になったセキュリティグループでの制御を可能にしてください。

    この制御とは、例えば以下を指しています。
     ・入れ子になったセキュリティグループにサイト・リスト/ライブラリへの権限を付与した際の挙動(新規にメンバー追加したセキュリティグループメンバーに権限付与されない場合がある)
     ・[ユーザーまたはグループ]タイプの列の[選択元]に、入れ子になったセキュリティグループをメンバーとしたSharePointグループを指定した際の挙動(SharePointグループメンバー直下に指定したグループしか対象にならない。(そのグループの下位階層グループは対象にならない))

    弊社では「会社」/「部」/「グループ」のセキュリティグループを作成し、それぞれのメンバーに下位組織を表すグループをメンバーとさせることで、会社組織全体の構造を表現しています。
    また、「部」/「グループ」の増減や、それらメンバーのユーザーの増減が発生した場合は、対象の「部」/「グループ」のメンテナンスを行っています。
    その上で、「会社」を表すグループを各種権限設定やリスト・ライブラリ設定等で指定することで、組織変更や人事異動が発生しても都度メンテナンスしないで済むようにしておりました。

    しかし、例えば前述しました制御に関して、御社のサポート窓口に問い合わせる都度、入れ子になったセキュリティグループの利用は「不可能」ではなく「推奨していない」とご案内されるのですが、その理由が以下のようなもののようですので、利用者側からするとそれらは”制限事項”ではなく”立派な不具合”であると思います。

    ・下位階層のグループにメールが送信されないことがある
    ・下位階層のグループに対しアクセス権限が適用されないことがある
    等々

    仮にそれが想定した通りの動作であったとしても、各種設定に、グループではなく対象エントリの”すべて”(ユーザー含む)を設定しなければいけない運用となり、とてもではないですが非現実的であるため、こちらが解消されるか否かは、今後もSharePointを利用するか否かにも匹敵する問題かと思います。
    恐らく、弊社だけが問題視しているわけでなく、他の企業様でも同様に感じているのではないかと感じてることですので、当問題の解決を強く要望いたします。

    45 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow Admin Specification of Properties to Synchronize from Azure AD to SPO Profile

    Enable the same ability that on premise SharePoint environments have to specify what properties are synched to the SPO profile from Azure AD.
    A bonus here would be the ability to add rules for synching properties. ex, If profile property x=? then synch property otherwise skip it.

    45 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Permission on column level

    Fine grained permissions on column level (View, readonly, edit ...)

    45 votes
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    4 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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