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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Cut loose „add to timeline“ from „manage lists“ permission

    Recently we had an issue that we wanted the users to add tasks to the timeline. They couldn’t, because they hadn’t the “manage lists” permissions.
    We don’t want them to add views, columns or new lists, they just need to add a Task to the Timeline.
    Could you please change this?

    41 votes
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    8 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  2. Implement Redis caching for SharePoint

    With the deprecation of AppFabric, SharePoint requires a robust caching mechanism for session state, logon tokens, and more in order to avoid requiring persistent connections on load balancers, in addition to improving performance. Another plus would be to use Redis cache clusters that were not part of any SharePoint farm. That is, allow multiple farms to leverage to leverage a single Redis cache server. This may also allow a customer to run non-Windows servers for Redis.

    41 votes
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    6 comments  ·  Distributed Cache  ·  Flag idea as inappropriate…  ·  Admin →
  3. prevent users with 'view only' permission from downloading any files not just the office documents

    prevent users with 'view only' permission from downloading any files not just the office documents

    40 votes
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    0 comments  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  4. Task list web part page

    Provide a task list web part for the Modern Page experience.

    https://answers.microsoft.com/en-us/msoffice/forum/msofficesharepoint-msowinother/add-a-task-list-to-the-homepage/9e327acd-99f8-4166-94bd-2145adaf068b

    It's very useful for creating team dashboards. (Office365 Group Site)

    40 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  5. Adjust the SharePoint Srvr licensing model (& its requirements) to be compatible with making available an ISV product on SaaS business model

    The current licensing model isn't friendly at all if you're thinking on making your SharePoint product available as a Cloud SaaS.

    To go Cloud, this must needed change must occur so that the SharePoint (and its ecosystem required products) licensing model to fit well with SaaS business models without an obscene entry cost in licensing that crushes your initial investment as an ISV.

    We have this product that we developed, and it requires SharePoint Server.

    We’ve been considering for some time now the possibility of making our product also available as a SaaS.

    However, as SharePoint Server is a requirement…

    35 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Expansion of the number of restricting domains for external sharing

    According to the below knowledgebase, 120 domains in maximum can be set to allow or block sharing domain list at the tenant level, and 60 domains at the site-collection level.
    I hope it could be expanded or unlimited the number of domains.

    “Restricted domains sharing in SharePoint Online and OneDrive for Business”: https://support.office.com/en-us/article/Restricted-domains-sharing-in-SharePoint-Online-and-OneDrive-for-Business-5d7589cd-0997-4a00-a2ba-2320ec49c4e9?ui=en-US&rs=en-US&ad=US

    34 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Upgrade Root Site Collection to Modern Templates

    I would like to be able to upgrade the root site collection to the modern Communication Site w/ topic template. It is also not possible to provision a new root site collection from the new SharePoint admin center.

    33 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  8. Stop pushing SharePoint updates via Windows Update

    We all know the poor track record of SharePoint updates (security and non-security) when it comes to quality, still the updates are pushed via Windows Update causing all kinds of issues on on-premises farms.

    Most common scenario is that IT doesn't really understand SharePoint, so they allow updates via WSUS (or just install them directly) to one or all servers of the farm, causing all kinds of "by-design" issues, as SharePoint Config Wizard needs to be executed to get the farm working properly again, OR the patch first needs to be installed on all SharePoint servers to make it work…

    33 votes
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    6 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  9. Change default Site Members Edit rights back to Contribute

    There is a fundamental flaw in the permissions model in modern SharePoint team sites and Microsoft Teams. Site Members have been given Edit rights which allows them to delete or edit apps on the site. That is the role of the Site Owner. The Site Members must be given Contribute rights, (like it was in SharePoint 2010).

    32 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Backup and Restore of Production SharePoint Online Site Collections

    I am doing some business continuity planning and have a couple of questions. I know that our SharePoint Online site collections are backed up every 12 hours and that backups are kept for 14 days. If we are planning to make a change to a site collection containing forms, SharePoint Designer workflows, and Site Columns and Content Types, is there a way to use this support service to request a special site collection backup before we start? Alternatively is there a way to do an local backup of the information before we start making changes? If it is not currently…

    32 votes
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    5 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  11. Implement the feature to check the number of view by item unit.

    *English follows Japanese

    ■Title(件名):アイテム単位での閲覧数の確認について

    Implement the feature to check the number of view by item unit.

    ■Description_JP (内容):アイテム単位での閲覧数を確認したいが、Office 365 監査ログ レポートにて、アイテム単位での閲覧数の出力が出来ません。そのため、Office 365 監査ログ レポートにて、アイテム単位での閲覧数を出力する機能の実装を希望します。
    ​ 

    I want to check the number of viewing by item unit, but I am currently unable to output it by using Office 365 audit log report. Therefore, I hope the feature will be implemented to output the number of view per item.

    31 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Feature for disabling download in all Non-Microsoft Office files such as PDF, jpg, etc

    When giving View Only permission from an External User, I would like to have a feature that would prevent external users from downloading files such as PDF, jpg, etc.

    30 votes
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    4 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Custom no-reply@sharepointonline.com email address

    Is there any way of getting SharePoint to send the notifications from an email address that is unique for each customer?
    I.e. instead of no-reply@sharepointonline.com which is generic, something like no-reply@<customer>.sharepointonline.com or <customer>-no-reply@sharepointonline.com or something similar.

    30 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. send alerts to O365 distribution lists in SharePoint online

    SharePoint Online should be able to send emails or alerts to O365 distribution groups in the same tenant.

    30 votes
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    8 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  15. SharePoint and SharePoint Online Change Log

    I'd like to see a change log to SharePoint On-Premises and SharePoint Online and of course the rest of the services/servers.

    What I have in mind is a chronological, grouped by CU/PU/SP for on-premises versions and by date for the services, change log with all the changes to API's, PowerShell cmdlets and features. Very much like the Office Roadmap.

    For instance in the July SharePoint CU we have a new addition to the cmdlets that allows us to bypass the search protocol handlers. In August we had a security update that change the EnableScript for Ribbon buttons added by apps…

    30 votes
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    0 comments  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Need to simply open html files on SharePoint Online

    In SharePoint server, we can set Browser File Handling to Permissive in order to have the user's browser simply open an html file that appears in a document library. We need to be able to accomplish this functionality in Office 365/SharePoint Online.

    30 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. Create Site for any Domain owned

    You are limited to the first domain name registered for all sites. https://support.office.com/en-us/article/Can-t-rename-team-site-on-Office-365-576325ad-8c40-4fe8-8a63-68c3b7d536cf?ui=en-US&rs=en-US&ad=US
    You should be able to create a new site or migrate the domain name to a new name without having to delete your entire Exchange and SharePoint data and creating anew account

    30 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Factory Reset for SharePoint root Site collection

    Would like to have a way to restore my SharePoint online root site to a "Factory Default" clean site collection.

    We have tenants where we dev/demo/play and in certain cases we would like to wipe what we did and restart from scratch.

    Just deleting the root site collection causes errors.

    29 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add preview and thumbnail features to document library

    Some handwriting documents are scaned as images in order to put on my SharePoint site along with some Word documents, instead of moving back and forth between document Library and picture Library while browsing the datas, I prefer to put my images and documents in a single document Library. However, when I did this, I found that the image preview and thumbnail preview is not available in a document Library( I have added the image content type to the document Library ), I could add a preview column to the list view of document Library but the preview image just…

    29 votes
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    4 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add option to inherit metadata from folders

    While Document Sets may work well for some scenarios, it doesn't work for ours. In an instance where multiple folders full of documents are uploaded to a library, you can then add metadata to the folders using the Quick edit feature. However, the metadata does not cascade down to the files within the folders. It is a very time-consuming, manual process to open each folder and add the metadata to all the files within the folder. Unfortunately our use-case requires the use of the folders. We have yet to find a suitable third party tool or Flow solution that meets…

    28 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
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