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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
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  4. If your idea receives over 100 votes in 90 days, we will respond.
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  1. add feature to use filters and do search in the recycle bin

    When recycle bin get large, it is difficult to find item. Having the ability to use filters or doing a search in the recycle bin would facilitate our task.

    51 votes

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    6 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  2. Permission on column level

    Fine grained permissions on column level (View, readonly, edit ...)

    51 votes

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    4 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Automated Farm Backup

    Automated Farm Backup - be able to set and configure scheduled farm backups, including varying the location based on disk space, and by context (e.g. rule based ,if any modification occur on site XYZ, then backup XYZ 1 day afterwards).

    49 votes

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    tell us more  ·  6 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  4. User Profile Sercvice Application

    A little less complicated and UPS configuration will definitely help and reduce issues that occur during and after configuration.

    49 votes

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    3 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  5. Task list web part page

    Provide a task list web part for the Modern Page experience.

    https://answers.microsoft.com/en-us/msoffice/forum/msoffice_sharepoint-mso_winother/add-a-task-list-to-the-homepage/9e327acd-99f8-4166-94bd-2145adaf068b

    It's very useful for creating team dashboards. (Office365 Group Site)

    48 votes

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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Setting the time zone at once for SPO sites

    Setting the site time zone is important for using SPO, and it would be great if we could change the time zone at once for multiple sites with GUI or PowerShell cmdlet. Currently, site administrators need to access each site to change it, so it is a time-consuming process for administrators.

    47 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Apply default Sensitivity Labels to Document Libraries

    We should be able to set a default Sensitivity Label for a document library within SharePoint. It is common for us to store specific sensitive data within specific document libraries and it would make sense to be able to specify a Sensitivity Label to automatically apply to these files and folders. Relying on specifying default Sensitivity Labels for specific users doesn't make sense for us. We have employees that spend a portion of the day working on client-sensitive files and then the rest of the day they may be working on general files that should not be classified as sensitive.…

    46 votes

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    4 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Support for SQL 2016 Always Encrypt

    SQL 2016’s Always Encrypted feature should be supported

    46 votes

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    11 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow Admin Specification of Properties to Synchronize from Azure AD to SPO Profile

    Enable the same ability that on premise SharePoint environments have to specify what properties are synched to the SPO profile from Azure AD.
    A bonus here would be the ability to add rules for synching properties. ex, If profile property x=? then synch property otherwise skip it.

    46 votes

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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. send alerts to O365 distribution lists in SharePoint online

    SharePoint Online should be able to send emails or alerts to O365 distribution groups in the same tenant.

    45 votes

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    8 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  11. prevent users with 'view only' permission from downloading any files not just the office documents

    prevent users with 'view only' permission from downloading any files not just the office documents

    44 votes

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    1 comment  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  12. Sync profile pictures across ALL of office 365

    For large companies who want to upload user images for the user it does not sync across the whole office 365 platform. We uploaded user images into exchange online via powershell. Their picture shows up everywhere except sharepoint. To get to show up in sharepoint that user would have to sign in > go to their delve page > click edit profile > and then click save. We cannot rely on companies with 1000+ employees to all follow that instruction

    44 votes

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    9 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  13. Backup and Restore of Production SharePoint Online Site Collections

    I am doing some business continuity planning and have a couple of questions. I know that our SharePoint Online site collections are backed up every 12 hours and that backups are kept for 14 days. If we are planning to make a change to a site collection containing forms, SharePoint Designer workflows, and Site Columns and Content Types, is there a way to use this support service to request a special site collection backup before we start? Alternatively is there a way to do an local backup of the information before we start making changes? If it is not currently…

    44 votes

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    7 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add preview and thumbnail features to document library

    Some handwriting documents are scaned as images in order to put on my SharePoint site along with some Word documents, instead of moving back and forth between document Library and picture Library while browsing the datas, I prefer to put my images and documents in a single document Library. However, when I did this, I found that the image preview and thumbnail preview is not available in a document Library( I have added the image content type to the document Library ), I could add a preview column to the list view of document Library but the preview image just…

    43 votes

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    5 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  15. Please make Japanese filenames searchable on Delve app

    *English follows Japanese
    ■Title(件名):
    Delve アプリで日本語のファイル名を検索できるようにしてほしい。
    Please make Japanese filenames searchable on Delve app


    ■Description(内容):
    現在、iOS に Delve アプリをインストールして日本語名で検索をすると検索結果が何も表示されません。

    英語のファイルであれば検索が可能です。
    日本語のファイル名でも検索が可能となるように機能の実装を希望します

    Currently nothing will be displayed in the search results if Delve app is installed on iOS and used to search using names in Japanese.

    English files can be searched.
    We hope that a Japanese file search feature can be implemented.

    42 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Cut loose „add to timeline“ from „manage lists“ permission

    Recently we had an issue that we wanted the users to add tasks to the timeline. They couldn’t, because they hadn’t the “manage lists” permissions.
    We don’t want them to add views, columns or new lists, they just need to add a Task to the Timeline.
    Could you please change this?

    42 votes

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    8 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Provide support for SSL and IP Address bindings in IIS

    Provide full support for IIS bindings - i.e. include SSL and IP Address + SNI options. It is slightly ridiculous that these settings must be managed outside of SharePoint and influence the logic of web application creation. Bring web app creation up to date with the versions of IIS SharePoint is running on.

    42 votes

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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Provide capability for auditing storage quota changes to sites

    When storage quota of a site is changed the action is not audited so there is no way to find out who made the change, when the change took place and so on. It would really helpful if this action is added in Audit Logs in Security and Compliance Center.

    41 votes

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    4 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Implement Redis caching for SharePoint

    With the deprecation of AppFabric, SharePoint requires a robust caching mechanism for session state, logon tokens, and more in order to avoid requiring persistent connections on load balancers, in addition to improving performance. Another plus would be to use Redis cache clusters that were not part of any SharePoint farm. That is, allow multiple farms to leverage to leverage a single Redis cache server. This may also allow a customer to run non-Windows servers for Redis.

    41 votes

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    6 comments  ·  Distributed Cache  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add option to inherit metadata from folders

    While Document Sets may work well for some scenarios, it doesn't work for ours. In an instance where multiple folders full of documents are uploaded to a library, you can then add metadata to the folders using the Quick edit feature. However, the metadata does not cascade down to the files within the folders. It is a very time-consuming, manual process to open each folder and add the metadata to all the files within the folder. Unfortunately our use-case requires the use of the folders. We have yet to find a suitable third party tool or Flow solution that meets…

    37 votes

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    4 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
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