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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Disable unlicensed users from accessing SharePoint Online in general.

    Currently, users can access Site collections no matter if an admin has assigned a SPO license to them or not. The access is only regulated via permissions within Site collections.

    For our migration of 800 Teamsites from SP2013 to SPO, removing all permissions as the Microsoft support told us, is no feasible solution, not even a workaround.

    Users should not be able to access SharePoint Online, if they don't have a SPO license.

    40 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Cut loose „add to timeline“ from „manage lists“ permission

    Recently we had an issue that we wanted the users to add tasks to the timeline. They couldn’t, because they hadn’t the “manage lists” permissions.
    We don’t want them to add views, columns or new lists, they just need to add a Task to the Timeline.
    Could you please change this?

    40 votes
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    7 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. PowerBI and Sharepoint Image Permission Integration

    When using a SharePoint Online list as a data source in PowerBI, image links do not work unless you are revealing the PowerBI dashboard inside a SharePoint page. (for more details, see links to PowerBI community discussions at the bottom of this post)

    The only way to make them work today is to change the permissions individually, at an item-level, for every linked image. This is not practical.

    Essentially, my dashboard works within SharePoint, but not PowerBI natively, and I am not able to consider extending it to other products such as Cortana.

    I could go through all sorts of…

    38 votes
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  4. Task list web part page

    Provide a task list web part for the Modern Page experience.

    https://answers.microsoft.com/en-us/msoffice/forum/msofficesharepoint-msowinother/add-a-task-list-to-the-homepage/9e327acd-99f8-4166-94bd-2145adaf068b

    It's very useful for creating team dashboards. (Office365 Group Site)

    38 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  5. Adjust the SharePoint Srvr licensing model (& its requirements) to be compatible with making available an ISV product on SaaS business model

    The current licensing model isn't friendly at all if you're thinking on making your SharePoint product available as a Cloud SaaS.

    To go Cloud, this must needed change must occur so that the SharePoint (and its ecosystem required products) licensing model to fit well with SaaS business models without an obscene entry cost in licensing that crushes your initial investment as an ISV.

    We have this product that we developed, and it requires SharePoint Server.

    We’ve been considering for some time now the possibility of making our product also available as a SaaS.

    However, as SharePoint Server is a requirement…

    35 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Expansion of the number of restricting domains for external sharing

    According to the below knowledgebase, 120 domains in maximum can be set to allow or block sharing domain list at the tenant level, and 60 domains at the site-collection level.
    I hope it could be expanded or unlimited the number of domains.

    “Restricted domains sharing in SharePoint Online and OneDrive for Business”: https://support.office.com/en-us/article/Restricted-domains-sharing-in-SharePoint-Online-and-OneDrive-for-Business-5d7589cd-0997-4a00-a2ba-2320ec49c4e9?ui=en-US&rs=en-US&ad=US

    34 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. Upgrade Root Site Collection to Modern Templates

    I would like to be able to upgrade the root site collection to the modern Communication Site w/ topic template. It is also not possible to provision a new root site collection from the new SharePoint admin center.

    33 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  8. Stop pushing SharePoint updates via Windows Update

    We all know the poor track record of SharePoint updates (security and non-security) when it comes to quality, still the updates are pushed via Windows Update causing all kinds of issues on on-premises farms.

    Most common scenario is that IT doesn't really understand SharePoint, so they allow updates via WSUS (or just install them directly) to one or all servers of the farm, causing all kinds of "by-design" issues, as SharePoint Config Wizard needs to be executed to get the farm working properly again, OR the patch first needs to be installed on all SharePoint servers to make it work…

    33 votes
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    6 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  9. Backup and Restore of Production SharePoint Online Site Collections

    I am doing some business continuity planning and have a couple of questions. I know that our SharePoint Online site collections are backed up every 12 hours and that backups are kept for 14 days. If we are planning to make a change to a site collection containing forms, SharePoint Designer workflows, and Site Columns and Content Types, is there a way to use this support service to request a special site collection backup before we start? Alternatively is there a way to do an local backup of the information before we start making changes? If it is not currently…

    32 votes
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    5 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  10. Change default Site Members Edit rights back to Contribute

    There is a fundamental flaw in the permissions model in modern SharePoint team sites and Microsoft Teams. Site Members have been given Edit rights which allows them to delete or edit apps on the site. That is the role of the Site Owner. The Site Members must be given Contribute rights, (like it was in SharePoint 2010).

    31 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  11. Create Site for any Domain owned

    You are limited to the first domain name registered for all sites. https://support.office.com/en-us/article/Can-t-rename-team-site-on-Office-365-576325ad-8c40-4fe8-8a63-68c3b7d536cf?ui=en-US&rs=en-US&ad=US
    You should be able to create a new site or migrate the domain name to a new name without having to delete your entire Exchange and SharePoint data and creating anew account

    30 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Feature for disabling download in all Non-Microsoft Office files such as PDF, jpg, etc

    When giving View Only permission from an External User, I would like to have a feature that would prevent external users from downloading files such as PDF, jpg, etc.

    29 votes
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    4 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. send alerts to O365 distribution lists in SharePoint online

    SharePoint Online should be able to send emails or alerts to O365 distribution groups in the same tenant.

    29 votes
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    8 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  14. SharePoint and SharePoint Online Change Log

    I'd like to see a change log to SharePoint On-Premises and SharePoint Online and of course the rest of the services/servers.

    What I have in mind is a chronological, grouped by CU/PU/SP for on-premises versions and by date for the services, change log with all the changes to API's, PowerShell cmdlets and features. Very much like the Office Roadmap.

    For instance in the July SharePoint CU we have a new addition to the cmdlets that allows us to bypass the search protocol handlers. In August we had a security update that change the EnableScript for Ribbon buttons added by apps…

    29 votes
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    0 comments  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  15. Factory Reset for SharePoint root Site collection

    Would like to have a way to restore my SharePoint online root site to a "Factory Default" clean site collection.

    We have tenants where we dev/demo/play and in certain cases we would like to wipe what we did and restart from scratch.

    Just deleting the root site collection causes errors.

    28 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Custom no-reply@sharepointonline.com email address

    Is there any way of getting SharePoint to send the notifications from an email address that is unique for each customer?
    I.e. instead of no-reply@sharepointonline.com which is generic, something like no-reply@<customer>.sharepointonline.com or <customer>-no-reply@sharepointonline.com or something similar.

    28 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Improve the solution for changing the order of User Profile properties

    Develop a robust solution for the colossal frustration that is manually changing the order of User Profile properties in SharePoint Online. Ideally the UI would be improved and a CSOM method would be provided for more complex / bulk operations.

    28 votes
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    3 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  18. Display sites created by Teams in SPO admin center

    The SharePoint sites created to support Teams should really be displayed in the SharePoint admin center since they are sites in SharePoint. Indicating they are used by a Team would be good as well to differentiate them from "normal" site collections. It's hard to keep track of the SPO footprint without being able to see the Teams sites.

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. I want a notification function that warns me before my tenant reaches its memory limit

    As it is right now, site collection admins receive a notification when the site collection is getting close to the available memory space. However, I would like to have a similar option that informs me when the memory space used for the entire tenant is reaching its limits.

    26 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Need to simply open html files on SharePoint Online

    In SharePoint server, we can set Browser File Handling to Permissive in order to have the user's browser simply open an html file that appears in a document library. We need to be able to accomplish this functionality in Office 365/SharePoint Online.

    26 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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