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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. send alerts to O365 distribution lists in SharePoint online

    SharePoint Online should be able to send emails or alerts to O365 distribution groups in the same tenant.

    23 votes
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    7 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  2. 入れ子になったセキュリティグループでの制御に関する不具合を改修してほしい

    現状”非推奨”とされている、入れ子になったセキュリティグループでの制御を可能にしてください。

    この制御とは、例えば以下を指しています。
     ・入れ子になったセキュリティグループにサイト・リスト/ライブラリへの権限を付与した際の挙動(新規にメンバー追加したセキュリティグループメンバーに権限付与されない場合がある)
     ・[ユーザーまたはグループ]タイプの列の[選択元]に、入れ子になったセキュリティグループをメンバーとしたSharePointグループを指定した際の挙動(SharePointグループメンバー直下に指定したグループしか対象にならない。(そのグループの下位階層グループは対象にならない))

    弊社では「会社」/「部」/「グループ」のセキュリティグループを作成し、それぞれのメンバーに下位組織を表すグループをメンバーとさせることで、会社組織全体の構造を表現しています。
    また、「部」/「グループ」の増減や、それらメンバーのユーザーの増減が発生した場合は、対象の「部」/「グループ」のメンテナンスを行っています。
    その上で、「会社」を表すグループを各種権限設定やリスト・ライブラリ設定等で指定することで、組織変更や人事異動が発生しても都度メンテナンスしないで済むようにしておりました。

    しかし、例えば前述しました制御に関して、御社のサポート窓口に問い合わせる都度、入れ子になったセキュリティグループの利用は「不可能」ではなく「推奨していない」とご案内されるのですが、その理由が以下のようなもののようですので、利用者側からするとそれらは”制限事項”ではなく”立派な不具合”であると思います。

    ・下位階層のグループにメールが送信されないことがある
    ・下位階層のグループに対しアクセス権限が適用されないことがある
    等々

    仮にそれが想定した通りの動作であったとしても、各種設定に、グループではなく対象エントリの”すべて”(ユーザー含む)を設定しなければいけない運用となり、とてもではないですが非現実的であるため、こちらが解消されるか否かは、今後もSharePointを利用するか否かにも匹敵する問題かと思います。
    恐らく、弊社だけが問題視しているわけでなく、他の企業様でも同様に感じているのではないかと感じてることですので、当問題の解決を強く要望いたします。

    23 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  3. Enable Termstore backup/restore in SharePoint Online

    Enable Termstore backup/restore in SharePoint Online

    23 votes
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    1 comment  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  4. Build a Health Analyzer Rule or Fixit Package for the Most Common Distributed Cache Problems

    Create either a SP2013/SP2016 health analyzer rule, a Microsoft Fix It package and KB article, a SETH/UDE tool package, and a SPRAPaaS component that that checks for the most commong configuration problems with distributed cache. Examples:

    (1) check to make sure that there are no more than two dcache hosts per farm.

    (2) check to make sure that the size of the dcache is less than 16 GB and is proportionate to the total and/or available amount of RAM on the servers. Offer to run Update-SPDistributedCacheSize -CacheSizeInMB at ideal settings for the administrator. (See http://blogs.technet.com/b/sp/archive/2013/05/29/calculate-and-set-distributed-cache-size.aspx)

    (3) Confirm that the…

    23 votes
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    3 comments  ·  Distributed Cache  ·  Flag idea as inappropriate…  ·  Admin →
  5. excel service should be ported with on Prem version.

    excel service should be ported with on Prem version. So that the organization which has which have policy restrictions will able to enjoy powerView and PowerPivot easily. It should not be limited to office online.

    23 votes
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    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  6. Improve content types and content type hub-functionality

    Content types:

    Enable content type-based default values in addition to site column-based and location-based default values. Allow farm administrators to specify which takes priority in cases of conflict (and make them function reagardless of if the user creates a new document from the ribbon, uploads it or drag-and-drops it into the library)

    Enable all and any sharepoint columns to be displayed, and when applicable edited, from within the document (not just in the ribbon). For example give us the option to automatically propagate your new unique farm-wide document ID-based url in the actual document content. would be fantastic for users…

    23 votes
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    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Keep public sites availalbe for any SharePoint Online subscription

    This is a great feature and we don't want it taken away.

    23 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Enable "Content Viewer" reports so we can see who has viewed docs for Audit purpoes

    The Audit Trail Functionality feature within Microsoft Office 365 does not currently allow “Content Viewer” reports to be produced. Further to discussions with Microsoft Technical Support Engineer, there are no plans to have this feature enabled.Can you please look into enabling this feature as this is extremely important when auditing sites and looking at who has viewed documents.

    22 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Show the access request email address on the Access Denied screen and/or a custom message

    When users request access they might not get a response back from the site's owner. This is typically the case in large companies where people come and go often. Also site owners aren't on the hook to respond because they know users aren't aware the email was sent to them. The end result is a flood of tickets to the SP admin to provide access.

    Also what would be nice is a option next to the access request email address button where you can leave a custom message at the site level so it shows on the access denied screen.…

    22 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. Custom no-reply@sharepointonline.com email address

    Is there any way of getting SharePoint to send the notifications from an email address that is unique for each customer?
    I.e. instead of no-reply@sharepointonline.com which is generic, something like no-reply@<customer>.sharepointonline.com or <customer>-no-reply@sharepointonline.com or something similar.

    21 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add preview and thumbnail features to document library

    Some handwriting documents are scaned as images in order to put on my SharePoint site along with some Word documents, instead of moving back and forth between document Library and picture Library while browsing the datas, I prefer to put my images and documents in a single document Library. However, when I did this, I found that the image preview and thumbnail preview is not available in a document Library( I have added the image content type to the document Library ), I could add a preview column to the list view of document Library but the preview image just…

    21 votes
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    2 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  12. the error “Someone else has this workbook locked”

    When editing in Excel Online, the error “Someone else has this workbook locked” occurs sometimes.
    It might be locked on the server side, due to internet communication speed, unexpected PC shutdown or browser working stopped.
    When editing in Excel, the error “Upload failed. The server version of this file was updated by another author.” occurs sometimes.
    The file could not be closed properly for unexpected reasons and be locked on the server side.
    I really need you to improve this function that either make files cannot be locked or tell me the way how to unlock the files from the…

    21 votes
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    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  13. Data leackage prevention for OneDrive for Business Client sync

    Currently you can sync multiple SharePoint libraries from different tenants in OneDrive for Business. To prevent data leakage it would be helpful for my organization to restrict the synchronization to just specific tenants (maybe based on the tenant GUID).

    21 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  14. Folder level restore/ versioning in SP

    Would like to see folder level restore functionality in SP online. Currently a large gap between file level restore and using the MS site collection restore.
    Seems a real drop off compared to the on prem SBS servers MS are encouraging us to replace with SP, and one of my big worries WRT cryptolocker infecting a whole site

    21 votes
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    3 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  15. Increase SharePoint Calendar Overlay more than 10

    Can you allow more than 10 calendar overlay in SharePoint to integrate on 1 master calendar?

    21 votes
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    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Upgrade V2V or B2B

    Will like to smooth process and see less down time when upgrade from 2013 to 2016 or installing patches/SPs.

    21 votes
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    4 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  17. Outlook 2016 - Attach SharePoint File permissions

    When a user uses the "Attach File" in Outlook 2016 and chooses a file on SharePoint online they are asked to allow recipients edit or view to the file. Can we have SharePoint check the permissions of the recipient rather than the sender? Currently if the sender does not have rights to make security changes to a Site, List or Library the sender gets and email with the following:

    "You don't have permission to give others access to this file.
    The message was sent, but the following people might not be able to access the attachment:"

    Sender will get this…

    20 votes
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    3 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  18. Expand SPO Powershell Capability

    Current PowerShell cmdlets available to administer SharePoint Online don't have enough functionality at or below the Site Collection level.

    I would like to see more of the on-prem cmdlet functionality migrated to SPO to be able to gather configuration data, site hierarchy, site / document library permissions, and other such information to quickly build documentation and reports.

    Having to learn and use CSOM seems like a step backwards.

    20 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow CSP Delegated Admins to Manage Modern Sites

    As a CSP, receiving delegated admin access from a customer does not allow you to access modern site collections (Communication sites, modern Team Sites).

    Delegated admin allows you to access the SharePoint admin centers for both classic and modern sites. In classic, if a site collection has Company Administrator as a site collection admin, a CSP user with delegated admin has rights to the site collection.

    In the new SharePoint Admin Center, Company Administrator cannot be added as a site collection admin for modern sites, nor can anyone add my account as a site collection admin because my account is…

    19 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Remove the alert notification for the internal/temp file "VerifyPerm(GUID)" from being sent when alerts exist & document moved between libs.

    Remove the alert notification for the internal/temp file "VerifyPerm(GUID)" from being sent when alerts exist in both document libraries (source and destination) and you use the ribbon "move to" feature.

    Two emails are generated as expected, one for the file getting created in destination, and one for it getting deleted in source. However the issue occurs once this is done, a second email will be sent out with the title: "VerifyPerm(GUID)" for a temporary (non exposed) file which gets generated to check the permissions in the destination location. This is unesesary. Please remove this secondary message.

    19 votes
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    6 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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