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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Add option to inherit metadata from folders

    While Document Sets may work well for some scenarios, it doesn't work for ours. In an instance where multiple folders full of documents are uploaded to a library, you can then add metadata to the folders using the Quick edit feature. However, the metadata does not cascade down to the files within the folders. It is a very time-consuming, manual process to open each folder and add the metadata to all the files within the folder. Unfortunately our use-case requires the use of the folders. We have yet to find a suitable third party tool or Flow solution that meets…

    34 votes
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    4 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  2. Increase SharePoint Calendar Overlay more than 10

    Can you allow more than 10 calendar overlay in SharePoint to integrate on 1 master calendar?

    34 votes
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    5 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Stop column formula references using internal names causing references to break when columns are published.

    Stop using internal names in the background when referencing site columns in formulas. If the display name of a referenced site column is different from the internal name and it contains spaces, the formula will use the internal name when added to a list/library causing an error. When the calculated column is published from the CTHUB it also breaks the formula as the referenced column doesn't exist wit the same name on other site collections.

    33 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. Provide capability for auditing storage quota changes to sites

    When storage quota of a site is changed the action is not audited so there is no way to find out who made the change, when the change took place and so on. It would really helpful if this action is added in Audit Logs in Security and Compliance Center.

    33 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. Sync profile pictures across ALL of office 365

    For large companies who want to upload user images for the user it does not sync across the whole office 365 platform. We uploaded user images into exchange online via powershell. Their picture shows up everywhere except sharepoint. To get to show up in sharepoint that user would have to sign in > go to their delve page > click edit profile > and then click save. We cannot rely on companies with 1000+ employees to all follow that instruction

    33 votes
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    6 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  6. Need to simply open html files on SharePoint Online

    In SharePoint server, we can set Browser File Handling to Permissive in order to have the user's browser simply open an html file that appears in a document library. We need to be able to accomplish this functionality in Office 365/SharePoint Online.

    33 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  7. About Expansion of the number of restricting domains for external sharing

    According to the following knowledge base, you can configure up to 1000 domains to allow or block sharing of the domain list at the tenant level.
    We hope that you can expand the number of domains that can be registered and make the number of domains unlimited

    "Domain sharing restricted by SharePoint Online and OneDrive for Business":
    https://docs.microsoft.com/ja-jp/sharepoint/restricted-domains-sharing

    32 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Display sites created by Teams in SPO admin center

    The SharePoint sites created to support Teams should really be displayed in the SharePoint admin center since they are sites in SharePoint. Indicating they are used by a Team would be good as well to differentiate them from "normal" site collections. It's hard to keep track of the SPO footprint without being able to see the Teams sites.

    32 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Create Site for any Domain owned

    You are limited to the first domain name registered for all sites. https://support.office.com/en-us/article/Can-t-rename-team-site-on-Office-365-576325ad-8c40-4fe8-8a63-68c3b7d536cf?ui=en-US&rs=en-US&ad=US
    You should be able to create a new site or migrate the domain name to a new name without having to delete your entire Exchange and SharePoint data and creating anew account

    32 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Apply default Sensitivity Labels to Document Libraries

    We should be able to set a default Sensitivity Label for a document library within SharePoint. It is common for us to store specific sensitive data within specific document libraries and it would make sense to be able to specify a Sensitivity Label to automatically apply to these files and folders. Relying on specifying default Sensitivity Labels for specific users doesn't make sense for us. We have employees that spend a portion of the day working on client-sensitive files and then the rest of the day they may be working on general files that should not be classified as sensitive.…

    31 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Implement the feature to check the number of view by item unit.

    *English follows Japanese

    ■Title(件名):アイテム単位での閲覧数の確認について

    Implement the feature to check the number of view by item unit.

    ■Description_JP (内容):アイテム単位での閲覧数を確認したいが、Office 365 監査ログ レポートにて、アイテム単位での閲覧数の出力が出来ません。そのため、Office 365 監査ログ レポートにて、アイテム単位での閲覧数を出力する機能の実装を希望します。
    ​ 

    I want to check the number of viewing by item unit, but I am currently unable to output it by using Office 365 audit log report. Therefore, I hope the feature will be implemented to output the number of view per item.

    31 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Feature for disabling download in all Non-Microsoft Office files such as PDF, jpg, etc

    When giving View Only permission from an External User, I would like to have a feature that would prevent external users from downloading files such as PDF, jpg, etc.

    30 votes
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    4 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Factory Reset for SharePoint root Site collection

    Would like to have a way to restore my SharePoint online root site to a "Factory Default" clean site collection.

    We have tenants where we dev/demo/play and in certain cases we would like to wipe what we did and restart from scratch.

    Just deleting the root site collection causes errors.

    30 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. SharePoint and SharePoint Online Change Log

    I'd like to see a change log to SharePoint On-Premises and SharePoint Online and of course the rest of the services/servers.

    What I have in mind is a chronological, grouped by CU/PU/SP for on-premises versions and by date for the services, change log with all the changes to API's, PowerShell cmdlets and features. Very much like the Office Roadmap.

    For instance in the July SharePoint CU we have a new addition to the cmdlets that allows us to bypass the search protocol handlers. In August we had a security update that change the EnableScript for Ribbon buttons added by apps…

    30 votes
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    0 comments  ·  Change Management  ·  Flag idea as inappropriate…  ·  Admin →
  15. Improve the solution for changing the order of User Profile properties

    Develop a robust solution for the colossal frustration that is manually changing the order of User Profile properties in SharePoint Online. Ideally the UI would be improved and a CSOM method would be provided for more complex / bulk operations.

    28 votes
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    3 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  16. Default domain URL

    Would be nice if we could change SharePoint default domain. For this costumer the site is named planexscan, but the costumers primary domain is plsdk.com. Think you should make it possible to change.

    27 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  17. I want a notification function that warns me before my tenant reaches its memory limit

    As it is right now, site collection admins receive a notification when the site collection is getting close to the available memory space. However, I would like to have a similar option that informs me when the memory space used for the entire tenant is reaching its limits.

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Enable Termstore backup/restore in SharePoint Online

    Enable Termstore backup/restore in SharePoint Online

    27 votes
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    2 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow CSP Delegated Admins to Manage Modern Sites

    As a CSP, receiving delegated admin access from a customer does not allow you to access modern site collections (Communication sites, modern Team Sites).

    Delegated admin allows you to access the SharePoint admin centers for both classic and modern sites. In classic, if a site collection has Company Administrator as a site collection admin, a CSP user with delegated admin has rights to the site collection.

    In the new SharePoint Admin Center, Company Administrator cannot be added as a site collection admin for modern sites, nor can anyone add my account as a site collection admin because my account is…

    26 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Set users to follow specific sites in Sharepoint Online by default or with Powershell

    I would like to set users to follow specific sites. The idea is to follow Company newsfeed and Department newsfeed by default if new users are set up. I found out SharePoint 2013 is a way to set users to follow sites - but there is no refering commandlet for SharePoint Online.

    26 votes
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    2 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
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