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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Improve the solution for changing the order of User Profile properties

    Develop a robust solution for the colossal frustration that is manually changing the order of User Profile properties in SharePoint Online. Ideally the UI would be improved and a CSOM method would be provided for more complex / bulk operations.

    28 votes
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    3 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  2. About Expansion of the number of restricting domains for external sharing

    According to the following knowledge base, you can configure up to 1000 domains to allow or block sharing of the domain list at the tenant level.
    We hope that you can expand the number of domains that can be registered and make the number of domains unlimited

    "Domain sharing restricted by SharePoint Online and OneDrive for Business":
    https://docs.microsoft.com/ja-jp/sharepoint/restricted-domains-sharing

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. 入れ子になったセキュリティグループでの制御に関する不具合を改修してほしい

    現状”非推奨”とされている、入れ子になったセキュリティグループでの制御を可能にしてください。

    この制御とは、例えば以下を指しています。
     ・入れ子になったセキュリティグループにサイト・リスト/ライブラリへの権限を付与した際の挙動(新規にメンバー追加したセキュリティグループメンバーに権限付与されない場合がある)
     ・[ユーザーまたはグループ]タイプの列の[選択元]に、入れ子になったセキュリティグループをメンバーとしたSharePointグループを指定した際の挙動(SharePointグループメンバー直下に指定したグループしか対象にならない。(そのグループの下位階層グループは対象にならない))

    弊社では「会社」/「部」/「グループ」のセキュリティグループを作成し、それぞれのメンバーに下位組織を表すグループをメンバーとさせることで、会社組織全体の構造を表現しています。
    また、「部」/「グループ」の増減や、それらメンバーのユーザーの増減が発生した場合は、対象の「部」/「グループ」のメンテナンスを行っています。
    その上で、「会社」を表すグループを各種権限設定やリスト・ライブラリ設定等で指定することで、組織変更や人事異動が発生しても都度メンテナンスしないで済むようにしておりました。

    しかし、例えば前述しました制御に関して、御社のサポート窓口に問い合わせる都度、入れ子になったセキュリティグループの利用は「不可能」ではなく「推奨していない」とご案内されるのですが、その理由が以下のようなもののようですので、利用者側からするとそれらは”制限事項”ではなく”立派な不具合”であると思います。

    ・下位階層のグループにメールが送信されないことがある
    ・下位階層のグループに対しアクセス権限が適用されないことがある
    等々

    仮にそれが想定した通りの動作であったとしても、各種設定に、グループではなく対象エントリの”すべて”(ユーザー含む)を設定しなければいけない運用となり、とてもではないですが非現実的であるため、こちらが解消されるか否かは、今後もSharePointを利用するか否かにも匹敵する問題かと思います。
    恐らく、弊社だけが問題視しているわけでなく、他の企業様でも同様に感じているのではないかと感じてることですので、当問題の解決を強く要望いたします。

    27 votes
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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. Display sites created by Teams in SPO admin center

    The SharePoint sites created to support Teams should really be displayed in the SharePoint admin center since they are sites in SharePoint. Indicating they are used by a Team would be good as well to differentiate them from "normal" site collections. It's hard to keep track of the SPO footprint without being able to see the Teams sites.

    26 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Enable Termstore backup/restore in SharePoint Online

    Enable Termstore backup/restore in SharePoint Online

    26 votes
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    2 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow Managed Metadata to be accessed from Power Query in Excel

    In Power Query using SharePoint List as source if the SharePoint List has Managed Metadata Columns and if we use Power Query then those columns doesn't show up in Excel .

    Doing Export to Excel from a SharePoint list allows us to see Managed Metadata values but they append some ID's in front .

    26 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  7. 1 TB site collections

    SharePoint Server should also be able to have up to 1TB site collections as per SPO. SPO is still running a with SP and SQL so there should not be any reason why this could not be implemented on premises

    26 votes
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    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow CSP Delegated Admins to Manage Modern Sites

    As a CSP, receiving delegated admin access from a customer does not allow you to access modern site collections (Communication sites, modern Team Sites).

    Delegated admin allows you to access the SharePoint admin centers for both classic and modern sites. In classic, if a site collection has Company Administrator as a site collection admin, a CSP user with delegated admin has rights to the site collection.

    In the new SharePoint Admin Center, Company Administrator cannot be added as a site collection admin for modern sites, nor can anyone add my account as a site collection admin because my account is…

    25 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Remove the alert notification for the internal/temp file "VerifyPerm(GUID)" from being sent when alerts exist & document moved between libs.

    Remove the alert notification for the internal/temp file "VerifyPerm(GUID)" from being sent when alerts exist in both document libraries (source and destination) and you use the ribbon "move to" feature.

    Two emails are generated as expected, one for the file getting created in destination, and one for it getting deleted in source. However the issue occurs once this is done, a second email will be sent out with the title: "VerifyPerm(GUID)" for a temporary (non exposed) file which gets generated to check the permissions in the destination location. This is unesesary. Please remove this secondary message.

    25 votes
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    6 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  10. I want a notification function that warns me before my tenant reaches its memory limit

    As it is right now, site collection admins receive a notification when the site collection is getting close to the available memory space. However, I would like to have a similar option that informs me when the memory space used for the entire tenant is reaching its limits.

    25 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Sync profile pictures across ALL of office 365

    For large companies who want to upload user images for the user it does not sync across the whole office 365 platform. We uploaded user images into exchange online via powershell. Their picture shows up everywhere except sharepoint. To get to show up in sharepoint that user would have to sign in > go to their delve page > click edit profile > and then click save. We cannot rely on companies with 1000+ employees to all follow that instruction

    24 votes
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    4 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  12. Build a Health Analyzer Rule or Fixit Package for the Most Common Distributed Cache Problems

    Create either a SP2013/SP2016 health analyzer rule, a Microsoft Fix It package and KB article, a SETH/UDE tool package, and a SPRAPaaS component that that checks for the most commong configuration problems with distributed cache. Examples:

    (1) check to make sure that there are no more than two dcache hosts per farm.

    (2) check to make sure that the size of the dcache is less than 16 GB and is proportionate to the total and/or available amount of RAM on the servers. Offer to run Update-SPDistributedCacheSize -CacheSizeInMB at ideal settings for the administrator. (See http://blogs.technet.com/b/sp/archive/2013/05/29/calculate-and-set-distributed-cache-size.aspx)

    (3) Confirm that the…

    24 votes
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    3 comments  ·  Distributed Cache  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable "Content Viewer" reports so we can see who has viewed docs for Audit purpoes

    The Audit Trail Functionality feature within Microsoft Office 365 does not currently allow “Content Viewer” reports to be produced. Further to discussions with Microsoft Technical Support Engineer, there are no plans to have this feature enabled.Can you please look into enabling this feature as this is extremely important when auditing sites and looking at who has viewed documents.

    24 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Increase SharePoint Calendar Overlay more than 10

    Can you allow more than 10 calendar overlay in SharePoint to integrate on 1 master calendar?

    24 votes
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    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. excel service should be ported with on Prem version.

    excel service should be ported with on Prem version. So that the organization which has which have policy restrictions will able to enjoy powerView and PowerPivot easily. It should not be limited to office online.

    23 votes
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    1 comment  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  16. Improve content types and content type hub-functionality

    Content types:

    Enable content type-based default values in addition to site column-based and location-based default values. Allow farm administrators to specify which takes priority in cases of conflict (and make them function reagardless of if the user creates a new document from the ribbon, uploads it or drag-and-drops it into the library)

    Enable all and any sharepoint columns to be displayed, and when applicable edited, from within the document (not just in the ribbon). For example give us the option to automatically propagate your new unique farm-wide document ID-based url in the actual document content. would be fantastic for users…

    23 votes
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    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Keep public sites availalbe for any SharePoint Online subscription

    This is a great feature and we don't want it taken away.

    23 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Folder level restore/ versioning in SP

    Would like to see folder level restore functionality in SP online. Currently a large gap between file level restore and using the MS site collection restore.
    Seems a real drop off compared to the on prem SBS servers MS are encouraging us to replace with SP, and one of my big worries WRT cryptolocker infecting a whole site

    22 votes
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    3 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  19. Improve Analytics support for SharePoint Online & O365 sites

    We can't fetch the page views, pages viewed by the users and other analytical data for the SharePoint Online & O365 sites, as the Usage & Health Analyzer service is not configured. It would be of great help if the analytics for the SharePoint Online & O365 works in the same manner of On-Premise sites (or) similar to SharePoint 2010.

    22 votes
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    3 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Show the access request email address on the Access Denied screen and/or a custom message

    When users request access they might not get a response back from the site's owner. This is typically the case in large companies where people come and go often. Also site owners aren't on the hook to respond because they know users aren't aware the email was sent to them. The end result is a flood of tickets to the SP admin to provide access.

    Also what would be nice is a option next to the access request email address button where you can leave a custom message at the site level so it shows on the access denied screen.…

    22 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
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