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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. the error “Someone else has this workbook locked”

    When editing in Excel Online, the error “Someone else has this workbook locked” occurs sometimes.
    It might be locked on the server side, due to internet communication speed, unexpected PC shutdown or browser working stopped.
    When editing in Excel, the error “Upload failed. The server version of this file was updated by another author.” occurs sometimes.
    The file could not be closed properly for unexpected reasons and be locked on the server side.
    I really need you to improve this function that either make files cannot be locked or tell me the way how to unlock the files from the…

    21 votes
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    3 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  2. Outlook 2016 - Attach SharePoint File permissions

    When a user uses the "Attach File" in Outlook 2016 and chooses a file on SharePoint online they are asked to allow recipients edit or view to the file. Can we have SharePoint check the permissions of the recipient rather than the sender? Currently if the sender does not have rights to make security changes to a Site, List or Library the sender gets and email with the following:

    "You don't have permission to give others access to this file.
    The message was sent, but the following people might not be able to access the attachment:"

    Sender will get this…

    21 votes
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    3 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  3. Data leackage prevention for OneDrive for Business Client sync

    Currently you can sync multiple SharePoint libraries from different tenants in OneDrive for Business. To prevent data leakage it would be helpful for my organization to restrict the synchronization to just specific tenants (maybe based on the tenant GUID).

    21 votes
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    2 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  4. SharePoint Online Backup Retention Period increase

    Increase backup retention period in Sharepoint Online from 14 days to a much longer period, ideally up to a year. Allow admins to request restore of single files or entire sites up to a year back.

    21 votes
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    1 comment  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  5. Expand SPO Powershell Capability

    Current PowerShell cmdlets available to administer SharePoint Online don't have enough functionality at or below the Site Collection level.

    I would like to see more of the on-prem cmdlet functionality migrated to SPO to be able to gather configuration data, site hierarchy, site / document library permissions, and other such information to quickly build documentation and reports.

    Having to learn and use CSOM seems like a step backwards.

    21 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  6. Upgrade V2V or B2B

    Will like to smooth process and see less down time when upgrade from 2013 to 2016 or installing patches/SPs.

    21 votes
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    4 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  7. 20 votes
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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  8. Log Sharepoint (online) admin changes

    Request for change regarding ‘Events
    like changing the Auto Acceleration using Set-SPOTenant are not audited´.
    We had an unexpected change serveral weeks ago, and this change was not logged in admin audit report or any event log (as confirmed via Microsoft Premier case), thus not allowing us to know who performed the change and to perform action to prevent similar change in future. Thus, we request that all SP admin changes are logged and accessible via audit report. Thanks!

    20 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Email Alerts for SharePoint Storage Consumption

    Please allow for email alerting when SharePoint storage available space is low at the tenant level. Currently there is no way to be notified when your tenant's storage is running low so it needs to be manually checked on a regular basis.

    19 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Roll out ALL changes to the Canary tenant before global roll out

    It is very helpful that Microsoft makes a 'Canary Tenant' available to test existing solutions with upcoming changes to the platform. This helps us to catch potential breaking changes early.

    However, it turns out that only new functionality is rolled out to the Canary Tenant, not other changes. For example this caused major problems with our customers when Code Based sand-boxed solutions were discontinued without adequate warning (other than a general announcement a couple of years earlier without a specific date).

    Please roll out ALL non-emergency changes to the Canary Tenant before rolling them out globally.

    19 votes
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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Automate OneDrive for Business In-Place Hold with PowerShell

    Provide cmdlets to enable placing OneDrive for Business personal sites into an In-Place Hold programmatically for archiving of user data.

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable CMIS in Sharepoint Online

    Since OneDrive for Business on the Macintosh does not sync Sharepoint Libraries or Team Sites, I was excited to find an open source sync client called CmisSync. I installed it on my Mac, only to find it will sync with Sharepoint on premise, but not Sharepoint online. Apparently Microsoft failed to enable CMIS in Sharepoint Online. This is a request to review and reconsider this feature. Alternatively, please fix the new OneDrive (DF) client so that I can sync said libraries.

    19 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow the change domain primary url in sharepoint

    Allow the change domain primary url in sharepoint

    18 votes
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    2 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  15. Default domain URL

    Would be nice if we could change SharePoint default domain. For this costumer the site is named planexscan, but the costumers primary domain is plsdk.com. Think you should make it possible to change.

    18 votes
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    3 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  16. allow customizations on the sharepoint home page

    allow customizations on the sharepoint home page (_layouts/15/sharepoint.aspx) or allow redirecting to other pages

    18 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  17. Use your own domain as sharepoint site

    Hey All,

    what I want and I think that a lot off you also want this is:

    When I go to let me say my tenant is choco then I must go to https://choco.sharepoint.com/sites/.... to get to my sites.
    It is easier to implement that when we go to let me say https://sh.choco.online/....

    where the ... is every different site late personal folder and stuff like that

    and when you make a teamsite you can then choose to take the following subdomein: ts.choco.online. the only thing that is needed is offcourse that the domain choco.online is the domain…

    18 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Enable auditing of the Term Store

    Currently it is not possible to audit changes to the Term Store. Given that changes made in the term store can significantly impact thousands of documents, adding, editing, merging, deleting of terms should be audited so we have the capability to track who is making changes.

    18 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Sharepoint Child Items Permission flag

    In UI we have option to grant permission to child items along with the folder permission using the checkbox "Share everything in this folder, even items with unique permission". However there is no api available for sharing permission for child items via api/ CSOM.

    It would be better to have this feature.

    18 votes
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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable Host Named Site Collections in O365 SharePoint online

    In SharePoint online it would be very helpful to also have host named site collections. We use this to logicall sign and separate our URL's like for departments or business units.
    E.g. https://it.mycompany.sharepoint.com and https://hr.mycompany.sharepoint.com

    18 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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