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SharePoint Administration

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  1. access denied calling change site collections administrator

    As a farm admin I receive an acces denied error when I select a site collection in Central Admin UI. I am using a SharePoint 2019 farm with lastest updates.

    Please change the behavior in central admin or change the documentation at https://docs.microsoft.com/en-us/sharepoint/sites/change-site-collection-administrators.

    The documentation was exact for 2016 but in 2019, at least my version, being a farm admin does not override the site permission.

    At least, it works with PowerShell which leads me think that it is a GUI implementation error.

    Regards,
    Jean Marie

    1 vote

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    0 comments  ·  on-premise Central Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Need public information of IP Addresses/URLs range which should be allowed at the access point accessed from SharePoint

    We would like to request the public information of IP Addresses/URLs range which should be allowed at the access point accessed from SharePoint such as when calling API from SharePoint workflow.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. 1 vote

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    0 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  4. Office 365 retentiontion policy applied to shrepoint site needs reporting on how many documents are being deleted by policy

    Office 365 retention policy deletes data in sharepoint as planned which is good, but there is no reporting around how many documents are deleted by policy due to expiry. This is very important to understand deletion trend.

    1 vote

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. "Viewing" as Default open behavior for all users

    In the library settings I would like to add a default open behavior for browser-enabled documents: "Open all documents as PDF". This would enable for all users to see the full company approved layout of the document including header and footer. Header and footer often keep important information such as document owner, document approver, approved date and the company logo. This information should be presented to the user as the same time as the user reads the contents in the document. It is not enough that the information might be visible in columns in the SharePoint document library. We rarely…

    1 vote

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    0 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  6. Inconsistent use of terms "Save this document library"/"Add new app"

    In the Library settings you can save the library as a template by "Save this document library as a template". But when you will add a new library based on this template to the site you shall not select "Create new library" nor "Create new library based on the template ..." but "Add new app". ? The template will appear in the list of apps - but nowhere you can see that it is a template. Neither you can trace who created the app and what the source was.

    1 vote

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    0 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  7. One less click, keeps us a little lean.

    Hi MS Team,

    Is there any change that you could adjust the SharePoint file settings to show the newest documents first by default?

    Currently one clicks the ‘Modified’ tab and click ‘Newer to old’ in order to find the latest document.
    See screen shot:

    One less click, keeps us a little leaner.

    Many thanks,

    Darina

    1 vote

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  8. Invitations from outside the organization

    *English follows Japanese

    ■Title(件名):
    社外からの招待について
    Invitations from outside the organization


    ■Description(内容):
    現在外部とのやり取りはテナント内の設定に準拠するため、社外からの招待を受けないような制限を行うことができません。
    Microsoft Teams などの製品の普及により、社外とのやり取りが比較的容易に、コンパクトに行えます。
    しかしながら、セキュリティ上の観点から外部からの招待を制御したい際は現時点で要望に叶う制御は行えません。
    Microsoft Teams での会議時ファイルの共有を受けないように制御する方法や、外部の SharePoint Online にアクセスすることを制御するような機能が追加されることにより、もっと製品の利便性や信頼度が増すと感じます。
    該当機能の拡張を要望します。

    Currently, communication with external parties follows the settings within the tenant, so it is not possible to restrict external invitations.
    With the widespread adoption of products like Teams, it is possible to easily contact external parties.
    However, even though it is very important from a security perspective to restrict invitations from external sources, it is not possible to do so.
    Please add methods to prevent acceptance of files in meetings, and access to external SharePoints, in order…

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add option to exclude admins from IP restrictions set in the SharePoint admin center

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターの IP アドレス制限にて、管理者は IP 制限の影響を受けない設定を追加希望
    Add option to exclude admins from IP restrictions set in the SharePoint admin center


    ■Description(内容):
    グローバル IP アドレスが変更になり、管理者含めたすべてのユーザーが SharePoint Online にアクセスできなくなった。
    SharePoint 管理センターにもアクセスできず、設定を直すことができないため、早急な対応につなげることが難しい。
    そのため、管理者ユーザーは IP 制限の影響を受けないような設定など、すぐに対処できるような機能を追加希望

    When our global IP was changed, all users including admins lost access to SharePoint Online.
    Since it was not possible to access the SharePoint admin center either, it was difficult to solve quickly.
    In order to allow issues like this to be resolved as soon as possible, please add a way to exclude administrators from the effects of IP restrictions.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. onedrive

    When the new reports are created in OneDrive.
    It would be useful with a OneDrive report that include an overview of which file types each user have and how much space is used by each file type.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Lock the position of items displayed in hub navigation

    *English follows Japanese

    ■Title(件名):
    ハブナビゲーションの表示を固定する機能の追加を希望します。
    Lock the position of items displayed in hub navigation


    ■Description(内容):
    サイトを下にスクロールするとハブナビゲーション (ハブサイトのナビゲーションバー) が非表示となります。
    サイトのどこを表示していてもハブナビゲーションが常に表示されるよう、ハブナビゲーションの表示を任意で固定する機能の追加を希望します。
    (ハブナビゲーションが非表示となることでサイト自体の表示枠が増えるというメリットもあるため、任意で固定できる機能の追加を希望します)

    If you scroll down a page, the hub navigation (hub site navigation) is hidden.
    Please make it possible to fix the hub navigation in place so that it is shown regardless of where you look on the page.
    (Since there is merit to having the hub site disappear to increase the visible area of sites, please make locking the hub navigation an optional setting)

    1 vote

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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  12. 1 vote

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    0 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  13. Download Deleted Site Collection

    We need a way to download deleted sites collections via a couple of methods:
    1) eDiscovery
    2) ShareGate

    Currently neither of these products can connect to the sites in the recycle bin of the sharepoint admin center. There are legal needs for this use case.

    1 vote

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow multiple column choices within a library for a smoother Teams experience

    Scenario: Creating a team in Teams app where files are stored in various channels, i.e. in a SharePoint library. In addition a form in Forms is created and linked to this same Team. This form has mandatory fields. When creating this Form, new columns representing the mandatory fields are added to the document library and thus also become mandatory for the other existing files in the various channels (library). Hence, it would be useful to be able to have different columns (mandatory or not) for different channels in the Team.

    1 vote

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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  15. We required the multilingual feature available for Teams site

    • Is multilingual feature available in team site? No.
    • Will it be available soon? No, it is not posted in Microsoft roadmap.

    Would you please make multilingual feature available for Teams sites

    1 vote

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to delete content from all SharePoint sites using content search

    Add the ability to delete content from all SP sites using content search. Currently, there is the ability to delete all emails that contain keywords using PowerShell by referencing the result of the content search however, not so much with anything outside emails. When performing a content search with everything except emails (SP sites, One Drive, Team Sites), the script fails, and MS support mentioned that there is no option to do a mass delete for SharePoint content.

    1 vote

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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  17. check in comment mandatory

    For check-in, make the comment mandatory

    1 vote

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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add warning messages for duplicated web parts in the Classic UI

    *English follows Japanese

    ■Title(件名):
    クラシック UI ページの Web パーツの重複について注意喚起してほしい
    Add warning messages for duplicated web parts in the Classic UI


    ■Description(内容):
    クラシック UI ページに対して Webパーツを追加したとき、"Web パーツの編集" 画面の [削除] 以外の方法で削除後、同アプリ パーツを挿入しなおした場合などに、意図せず Web パーツの重複する場合がある。
    重複は発生することで Web パーツの動作が不安定になる場合があるが、利用者側で気づくことができない局面も起こりうる。
    Web パーツ編集画面などでダイアログを表示するなど、利用者側でリスクを認識できるよう、注意喚起を促す機能の拡充を希望する

    When having added web parts in the Classic UI and deleted them via a method other than the “Delete” button on the “Edit web parts” screen, there are cases where you may unintentionally duplicate web parts if you re-insert a part for the same app.
    If parts are duplicated, they may behave incorrectly, and there are instances where it may be hard to…

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow a download of all Users with their last login date & permission levels

    An option to list all configured Users with their a) Last login-date, and b) Access permissions in a table formatwhich can also be downloaded.

    1 vote

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    0 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  20. SharePoint make site public for certain IP ranges, all others need to use Microsoft login

    We want to make our SharePoint site public (so no sign-in needed) for certain IP ranges, and non-public but still accessible with a Microsoft sign-in outside of those ranges. We basically want to let our users flow right into the site without a sign in if they are within a certain external IP range, and then make users outside of those ranges need to sign in first. This allows users in the building to easily get right to work while maintaining secure access externally.

    1 vote

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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