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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. implement Multi-Geo tennancy so our global users are geographically closer to the files they need access to quickly.

    Implement Multi-Geo tenancy so our global users are geographically closer to the files they need access to quickly.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  2. Custom Help Collection: navBarHelpOverrideKey as page metadata - On Prem

    The Custom Help Collection, available only on-premises, is an excellent idea that is horribly executed. Odds are it was left out of the Online experience because so few installations have taken advantage of the feature.

    However, so few installations use this feature because of its horrendous implementation.

    Currently we can use javascript to set the navBarHelpOverrideKey, which sets the default product and category for the Help button.
    - Recommend adding the product and category as metadata to the Page content type and baking in the override key based on these data elements

    Other major issues that would need to be…

    1 vote
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  3. Remove ProjectPolicy

    Currently there is no method to remove a site policy in powershell.

    Request the addition of a 'RemoveProjectPolicy' commandlet to enable programmatic management

    1 vote
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  4. Permissions with 'AND' operator

    Add the option to mark the group as required when adding to a permissions list.
    This will allow for a logical 'AND' operation to better secure content.

    For example, a group for 'HIPAA CERTIFIED USERS' is added as required to a variety of lists that have medically sensitive content. Removing the user from the list removes any access to the content regardless of other permissions to the list.

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  5. 1 vote
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    0 comments  ·  Integration with Other products  ·  Flag idea as inappropriate…  ·  Admin →
  6. Improve the behavior that the invitation e-mail is sent from the mailbox of the user present at the origin of invitation.

    *English follows Japanese

    ■Title(件名):Exchange Online のライセンスが有効なユーザーが共有を行うと招待元ユーザーのメールボックスから招待メールが送信される。

    Improve the behavior that the invitation e-mail is sent from the mailbox of the user present at the origin of invitation.

    ■Description_JP (内容):Exchange Online のライセンスが有効なユーザーが内部ユーザー宛に、サイトやサイト内の相手を共有した際に、no-reply@sharepointonline.com のメール アドレスからではなく、招待元ユーザーのメール ボックス から招待メールが送信される。カスタム メール フロー ルールを設定している環境などで弊害があるため、招待メールの送信元のメール アドレスを変更する機能がないため、実装してほしい。
     

    In case the user having the enabled Exchange Online license share the site or the people of its site among the internal users, the invitation e-mail is sent not from the e-mail address of [no-reply@sharepointonline.com] but from the mailbox of the user present at the origin of invitation. This behavior has a harmful effect on the environment

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Document Library Enhanced Rich Text Columns

    Need to have enhanced rich text columns for document libraries

    1 vote
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  8. When Users Depart the Organization, Automaticaly Remove External Shares They Created

    When employees leave our organization, any external sharing that they did with external users will still remain in place. There is a case to be made that there is a signification security risk that an employee, while still employed, shared content from our Intranet with their own personal Microsoft account. When they leave the organization, their organizational account is deleted, preventing access to corporate data. However in this case, they would continue to have access via their own private Microsoft account that they had granted access to before their departure.

    There should be a security setting surfaced to tenant admins…

    1 vote
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    0 comments  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  9. system deleting sites

    Deleting a user or contact or office 365 group on the exchange side, will delete a site on sharepoint if its name happens to match the deleted entity. This is a huge bug that wiped out a few of our sites in sharepoint online.

    1 vote
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Mail notification for passwords about to expire

    Actually there is no way to get notified when your password is about to expire, except if you're using the web portal.
    But Office 365 gives HUGE opportunity to have an Office 2016 suite, so nobody uses the web portal because they already have Outlook.
    So don't know why it's impossible to receive the notification through also an email.
    The notification for the password already exists as a web notification on the portal, so it should be easier to add an option on this feature like "Also send an email to users".
    Then if the option is checked in the…

    1 vote
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    0 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add and Sort by Date Created in SP Admin Site Collection List

    Add a date created field and allow sorting by this field. Quicker to find new sites than using the search by URL field

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Expand the feature to associate the projects and skill information registered in Delve with Yammer profiles.

    *English follows Japanese

    ■Title(件名):Delve に登録したプロジェクトや技能の情報の Yammer のプロフィールとの連携機能の拡充を希望します。

    Expand the feature to associate the projects and skill information registered in Delve with Yammer profiles.

    ■Description_JP (内容):現時点では Delve に登録したプロジェクトや技能の情報が Yammer のプロフィールとの連携がされない状態。Yammer も利用している環境下にて、社内のユーザーで技能等の検索が可能なように運用を検討しているため、Delve に登録を行うことで Yammer のプロフィールとの連携が可能な機能の実装を希望します

     

    I am currently aware that the projects and skill information registered in Delve are not associated with Yammer profiles. Since we need to consider the operation that enables the internal users to search for the details about skills, I hope the feature will be implemented to associate those with Yammer profiles through Delve registration.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. SharePoint 2016 on-prem Remove 'profiles missing from Import' should not take 30 days

    SharePoint 2016 on-prem Configure Synchronization Connections - if deselecting containiners is required than powershell scripts need to be run to purge the users. The Purge only pushes the users to a 'profile missing from import' state/group. The actually removal of these user takes 30 days. Unclear of the necessity of this but even if there was a count of how many users are moved to this state/group would be helpful. This cleanup job runs in the back ground with no update or status of its success.

    Thank you,
    Andrea

    1 vote
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    0 comments  ·  User Profile Services  ·  Flag idea as inappropriate…  ·  Admin →
  14. Make the content which filled in column displayed completely.

    *English follows Japanese

    モダンUI環境で各列に記入している内容をすべて表示させたい。
    クラシックUIだと列に長めの内容を記入すると記入している内容が全部表示されているが、モダンUIだと内容の一部しか表示し切れないため、
    モダンUIからでもクラシックUI上のように記入されている内容を全部表示させたい。

    まだ モダンUI環境で列の幅を固定させたい。

    Make the content which filled in column displayed completely.
    If you fill long content in column, it can be displayed completely in Classic UI, but only displayed part of it in Modern UI.
    Please improve the feature in Modern UI and let it can be displayed completely or make the width of the column fixed.

    1 vote
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  15. Provide us with the publishing information showing the detailed behavior of "multiple task process".

    *English follows Japanese

    ■Title(件名):MyAnalytics の "多重タスク処理" について詳細な動作が分かる公開情報が欲しい。

    Provide us with the publishing information showing the detailed behavior of "multiple task process".

    ■Description_JP (内容):MyAnalytics の "多重タスク処理" について現在ミーティング中のメール作成作業 (一定の時間を超えたもの) が多重タスクと見なされることをがわかったが、詳細が分かる公開情報が欲しい。
    一定の時間とはどの程度時間を経過したものか、メール作成作業とはメールの閲覧やメールの下書きを作成している時間も含まれるのかなどの情報が分かるようにしてほしい。 

    When I look into MyAnalytics's "multiple task process", I find that the e-mail creation during the meetings is viewed as multitasking when its task processing time exceeds a fixed period of time. However, the menu of "multiple task process" does not indicates how long the e-mail writing is delayed while a given length of time is set or that the mail creation includes the viewing mails or the creation of mail

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Enable the control of the date to remove automatically the items from the 1st level of recycle bin by using SharePoint Online standard feat

    *English follows Japanese

    ■Title(件名):SharePoint Online の標準機能にて第 1 レベルのごみ箱からアイテムが自動削除される日数を制御できるようにしたい

    Enable the control of the date to remove automatically the items from the 1st level of recycle bin by using SharePoint Online standard feature.

    ■Description_JP (内容):​SharePoint Online の第 1 レベルのごみ箱にアイテムが残っていると、外部ユーザーからもアクセスができるようになってしまう。外部ユーザーから第 1 レベルのごみ箱内のアイテムにアクセスができないようにするため、ごみ箱から自動削除される日数を制御できるように機能拡充を要望します。 

    I am concerned that if the items remain in SharePoint Online's 1st level of recycling, the external users also can get accessed them. To avoid the access of external users to those items, I hope the feature to control the date.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Keep users informed about the specification change of a site.

    *English follows Japanese

    ■Title(件名):サイトの仕様変更による周知

    Keep users informed about the specification change of a site.

    ■Description_JP (内容):サイトの仕様やUIが変わっていくことで以前まで行っていた操作のやり方がその都度わからなくなってしまう。ユーザーに仕様変更や機能追加を周知する機能や専用サイトを用意してほしい。予告なしに変更を行う動きを改善していただきたい。
     

    Due to the specification and UI changes at every use of site, I am currently unable to have an idea of how to operate the site. To enhance user's recognition of behavior change, I hope that they will be provided with the feature or dedicated site in order to be aware of specification changes and additional functions.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Expand the choices for retrieval object periods when searching the data based on access times with a Content Search Web Part.

    *English follows Japanese

    ■Title(件名):コンテンツ検索 Web パーツでの検索について

    Expand the choices for retrieval object periods when searching the data based on access times with a Content Search Web Part.

    ■Description_JP (内容):コンテンツ検索 Web パーツを使用し、アクセス数を元に検索結果を抽出する際、対象期間が "全期間" と "2週間以内" しか設定できない。
    そのため、アクセス数を元に検索結果を抽出する際、対象期間の選択肢の幅を増やしていただく事を希望します。​
     
    In case of extracting the search results based on the number of access along with a Content Search Web Part, I can set up the length of searching only as "All Time" and ”within two weeks”.

    Therefore, I hope that I will be able to increase the range of choices for retrieval object periods when extracting the search results based on the number

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. Editable top link bar for Modern Document Libraries

    It is seemingly impossible at this time to modify the top link bar that is displayed when in a Modern Document Library. The link to the home site goes away when in a Modern Document Library, and there's seemingly no way to add it to the top link bar navigation.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  20. A new column will not allow checkin with workflow enabled - The file has been modified by error

    When you create a library in SharePoint and have any fields that require user input such as a new column, the workflow will not allow a document to be uploaded. In my case I was using a choice column, I went back in to test with a single line of text as well with the same results.

    Steps to replicate the issue.
    1. Create new document library
    2. Upload a document using the “Upload”
    3. See it works
    4. Add a workflow using SharePoint Designer 2013
    5. Upload a document using the “Upload”
    6. See it works
    7. Add a…

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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