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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

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  1. Use a list as a mail merge datasource

    I would be fantastic if it was possible to use a SharePoint list as a mail merge datasource

    15 votes
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    1 comment  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  2. Postpone designer 2010 Workflow Engine Retirement (again - MS dont close and listen to your users)

    Postpone designer 2010 Workflow Engine Retirement (again - MS dont close and listen to your users)

    14 votes
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    2 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  3. Fix differences in the display of Microsoft Search ProvisioningStatus in PowerShell between tenants and users

    *English follows Japanese

    ■Title(件名):
    PowerShell で表示される Microsoft Search の ProvisioningStatus がテナントとユーザーで表示に差異がでる動作について改善を希望します
    Fix differences in the display of Microsoft Search ProvisioningStatus in PowerShell between tenants and users


    ■Description(内容):
    ライセンス、サービスの付与を PowerShell でアカウントごとに設定しているため、テナントの Microsoft Search のProvisioningStatus が Success で表示されているにも拘らず、ユーザーで ProvisioningStatus を確認すると PendingProvisioning で表示されているため、Office 365 管理センターで確認作業が必要になり手間がかかる。
    また、Office 365 管理センターの確認についてはアカウントに当該ライセンスを付与する必要がありさらに作業工程が増えてしまいます。
    "このアプリは組織レベルで割り当てられています。ユーザーごとに割り当てることはできません" に該当するサービスについてはテナントで確認する ProvisioningStatus をユーザーで表示されている PendingProvisioning に統一して表示することを希望します。

    We use PowerShell to check license and service assignments for each account, and regardless of whether the tenant’s Microsoft Search ProvisioningStatus is shown as “Success”, checking it from the user’s side shows it as PendingProvisioning, thus requiring extra work to check it via the Office 365 Admin Center.
    Also,…

    14 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow Managed Path defaults for both Team Sites and Communication Sites

    Currently, the SharePoint Online admin center allows you to configure a "default" managed path (i.e. /teams/ or /sites/) for newly created sites.

    This configuration under Admin Center > Settings > Site Creation reads as: "Create Team sites under [DROPDOWN]".

    Despite the mention of Team Sites here specifically, the same default is being applied to Communication Sites as they're created outside of the admin center.

    A default managed path should be allowed to be configured for both Team Sites and Communication Sites independently.

    Example:
    Human Resources (HR) requires both a private area to collaborate securely on employee data but also needs…

    14 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Improving the standard commandlet feature for SharePoint Online

    *English follows Japanese
    ■Title(件名):
    SharePoint Online の標準コマンドレッドの機能拡充について
    Improving the standard commandlet feature for SharePoint Online


    ■Description(内容):
    現在の SharePoint Online の標準コマンドレッドでは細かい設定が行えず、PnP などのオープン ソースを利用しなければならない。オープン ソースは自身でモジュールの更新など行わなければならなかったり、コミュニティやフォーラム以外のサポートがないため、不便である。
    PowerShell を利用して業務の仕組みを組み込むことが多いが、標準コマンドででくることが少なく、オープンソースの利用だと Online の魅力がなくなってしまうため、Microsoft がサポートする標準コマンドレッドの機能拡充を要望します。
    Currently the standard commandlets for SharePoint Online cannot be used to make settings in detail, so open source like PnP had to be used instead. However for open source we have to update the modules ourselves and there is no support other than the community and forums, so it is inconvenient.
    PowerShell is used frequently to incorporate operation mechanisms, but not much can be done using the standard commands, if open source…

    14 votes
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    0 comments  ·  SharePoint PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  6. Method for automatically collecting the audit logs of Site Collections

    *English follows Japanese

    ■Title(件名):
    サイト コレクションの監査ログ自動で収集する方法
    Method for automatically collecting the audit logs of Site Collections


    ■Description(内容):
    今までは サイト コレクションの監査ログにて自動でトリミングを行い、定期的にドキュメントライブラリに保存することができた。
    この度動作が変わり、自動でトリミングができなくなりました。
    毎回手動でログを取得し、ライブラリにアップロードすることは困難であるため、今までのように自動でログを収集しライブラリに保存される機能の実装を希望します。

    Until recently, the audit logs of site collections would automatically be trimmed and could be regularly saved in a document library.
    However, recently it has ceased to be possible to automatically trim the logs.
    It is time-consuming to manually gather the logs and upload them to libraries, so we would like to see the previous automatic functionality restored.

    14 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  7. follower

    In the SharePoint site usage page "_layouts/15/siteanalytics.aspx?view=19" it would be good to have the number of users following the site. This information is not available anywhere but it's very important in a corporate context.
    For an Hub site it would be good to have the number of followers of the Hub and the aggregated number of followers of the sites associated to the hub (nice to have)

    14 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Enable addition of all list apps in the list preview webpart in modern site page

    At present, only custom lists are enabled to be viewed in the list preview webpart of the modern site pages. It will be great, if other lists such as Announcements, tasks etc. are also enabled for this list preview webpart.

    14 votes
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    0 comments  ·  Customizations  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow custom domains for sharepoint sites/site collections.

    Allow custom domains for sharepoint portals and team sites.

    14 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. The way to disable preview function when opening PDF file.

    On Modern UI, when clicking PDF file in Library, it will be displayed preview function in the same tab by default.
    I want to add a feature which can enable or disable the preview function.

    14 votes
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    2 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  11. 14 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Hide the Feedback button

    stop showing this Feedback button, how about that idea?

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Exclude Conditional Access Policy on SharePoint Online for external users

    The option to apply Conditional Access Policies (CAS) on SharePoint Online is a great relief. This will definitely help assure access to our user base is only from defined IP ranges. We leverage TeamSites predominantly for internal collaboration (98%) and we also use TeamSites for external sharing for collaboration (2%) with our vendors.

    We would like to leverage CAS for our internal users so that they access the content only from intranet. If we leverage CAS - it will prevent external users from accessing our tenant. How can we we best use both the offering i.e External Sharing and Conditional…

    14 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. About Office 365 Video

    On the page of Statistics in Office 365 video, the displayed number of “Watched” differs from the actual number of watched.
    I really want this will be improved in the nearly future.

    14 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow for customization of Suggested sites...

    There are Suggested sites, Recommended sites, Managed Sites and Followed sites. But how does that classification even work?

    Is there a way to edit Suggested sites?
    The new landing page has a list of four but it appears to be read only. Is there no customization allowed for this new experience?

    14 votes
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    7 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. allow admin to force check-in for unchecked in files, but retain the original owner and data/time stamp

    Currently there is a feature called "Manage files with no checked in version."
    The challenge with this is that the admin doesn't have the ability to force the check-in. The admin can take ownership, then check in the file, but this loses the file metadata of the person who originally uploaded the file ("owner") and the date-time stamp that they uploaded/added it.
    Usually, when there is a need to look at these files, it is because they are hidden from everyone but the "owner" and the owner didn't realize they needed to check the file in. There is no value…

    14 votes
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    2 comments  ·  SharePoint Upgrade  ·  Flag idea as inappropriate…  ·  Admin →
  17. Make Term set more flexible for administration and usage


    • Import terms to existing term set

    • Allow import of labels, synonyms/custom properties

    • Allow the selection of where in the structure you should export XLIFF you may not want to export the entire term set for translations.

    • Allow multi select or terms when filling in metadata fields vs. clicking each term individually to add them

    14 votes
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    3 comments  ·  Taxonomy  ·  Flag idea as inappropriate…  ·  Admin →
  18. Enable auditing of file actions (open, view etc.) on SharePoint Online

    SharePoint Online would solve numerous problems for our business but our involvement with certain organisations means we have to have a full audit trail of when every policy document gets opened, viewed etc. Without this we can't implement SharePoint online and we don't have the resources for an on premises option.

    14 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Improvements to the information concerning faults and automatic recovery described in “Service health”

    *English follows Japanese

    ■Title(件名):
    "サービス正常性" に記載する障害の基準の明示及び自動復旧で改善した障害の情報を開示する機能の拡充
    Improvements to the information concerning faults and automatic recovery described in “Service health”


    ■Description(内容):
    自動復旧で障害が改善した場合、"サービス正常性" に記載もないため、障害の状況も把握できず、対応に苦慮している。
    "サービス正常性" に記載する障害の基準の明示及び自動復旧で改善した障害の情報を開示するを希望します。

    When a fault has been resolved by automatic recovery, it does not show in “Service health”, so we don’t know what the nature of the failure was, and therefore we don’t have a satisfactory explanation for it.
    Please make it so that the failure criteria and information about failures resolved by automatic recovery are accessible in “Service health”.

    13 votes
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    0 comments  ·  Backup/Restore/High Availability  ·  Flag idea as inappropriate…  ·  Admin →
  20. Function to change the time zone shown in the SharePoint admin center

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センター で表示されるタイムゾーンの変更をする機能
    Function to change the time zone shown in the SharePoint admin center


    ■Description(内容):
    SharePoint 管理センターでサイトの作成日が太平洋標準時で表示されており、実際の日本時間での作成日の表示ではないため非常に確認しづらい。タイムゾーンの設定を変更する機能の拡充を希望します。

    The creation time of sites is shown in PST in the SharePoint admin center, which is difficult to understand since it is not the time zone that we work in (JST). Please add a way to change the time zone.

    13 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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