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SharePoint Search

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  1. Change or add new automatically created search managed properties to have the same type as site columns

    Automatically created managed properties in SharePoint Online (and on-prem) are created from their corresponding site columns always as text (details at https://docs.microsoft.com/en-us/sharepoint/technical-reference/automatically-created-managed-properties-in-sharepoint). Basically, these managed properties are being created as textual representations of the values of their corresponding site columns. The problem with these approach is that we can only make free search queries with these managed properties even if the corresponding site column is of type Date or Decimal for example. With this approach, more intelligent queries according to the site column data type as range queries cannot be performed. Here are some examples of queries cannot be…

    88 votes
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      5 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • API/Powershell for SharePoint Search analytics/reports

      For manual download the OOTB SharePoint reports from SP admin page- SharePoint Online admin portal> Search> Search Reports.
      Multiple reports available OOTB, but no API/Powershell available for Search Analytics, by which we can export custom Search reports or we can schedule the download of OOTB reports Monthly.

      Provide API/Powershell for managing/automating SharePoint Search reports.

      6 votes
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        1 comment  ·  Flag idea as inappropriate…  ·  Admin →
      • Enhance the search filtering options and customisations

        The Modern UI search results page is missing filtering options available in "Classic" mode. In addition, there is no way to add custom filtering options, which is also available in "Classic".

        The default "Classic" filtering options allow users to filter upon author, modified date and result type, with the possibility to add other "default" columns to the filtering options. Only modified date is available in the Modern UI (File type is also available for files).

        "Classic" mode provides the ability to add filtering options, based upon custom columns. The Modern UI does not provide the ability to add custom columns…

        2 votes
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          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Add the option to customize the notifications generated by Sharepoint (noreply@sharepoint.com)

          If a user is deleted, the sharepoint notification center generates an email indicating that another user will be able to continue accessing the site. It also generates a message that indicates that you have to communicate with the administrators to make the change.

          I want to be able to customize this mail.

          1 vote
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            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • Add the option to customize the notifications generated by Sharepoint (noreply@sharepoint.com)

            If a user is deleted, the sharepoint notification center generates an email indicating that another user will be able to continue accessing the site. It also generates a message that indicates that you have to communicate with the administrators to make the change.

            I want to be able to customize this mail.

            1 vote
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              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Choosing default ranking model in query rule management breaks date sorting

              Per this documentation: https://docs.microsoft.com/en-us/sharepoint/search/manage-query-rules

              This section: Change ranked search results

              This specific action -- choosing an alternate ranking model for the default sort

              If you chose to sort by rank, you can optionally:

              Select which model to use for ranking search results (this selection is optional). Use the Ranking Model drop-down list.

              Issue is: are MSFT search product managers aware that if this sort option is chosen (to default sorting to a specified ranking model), it 'breaks' any other provided sort options on the results page (i.e., date sorting, ascending or descending no longer works -- the picklist option for…

              1 vote
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                0 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Chat bot for searching documents

                We can have a chatbot for searching documents, with an interactive approach.

                1 vote
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                  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • 1 vote
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                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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                    1 vote
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                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • hyperlinked index

                      is there any way of having a hyperlinked index for a library?

                      1 vote
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                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Modern SharePoint Search Center

                        Please release a Modern SharePoint Search Center also, which supports setting up a dedicated responsible search evironment that works cross browser and allows us to search for managed properties and drill through the results with e.g. search refiners.

                        Besides modern Team site publishing pages, new modern web parts, modern libraries and lists currently in preview and modern publishing sites planned for H1 calendar 2017, I haven't found any information regarding a modern SharePoint Search Center yet.

                        159 votes
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                          8 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Allow easier management of the trimduplicates setting

                          When we search for content, we often (some might say "usually") need to see all results for our search query. It seems that by default, trimduplicates is set to true in SharePoint Online. This seems to be true in the search Web Parts and in the search API.

                          My suggestion is that we have far better and clearer ways to manage this setting, including:
                          * An easy toggle in the Content Search Web Part (CSWP)
                          * A clear way on the search results pages to choose to show duplicates where there are any. This was present in earlier versions of…

                          45 votes
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                            6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Implement Synonyms / Thesaurus in SharePoint Online

                            The ability to create a thesaurus of synonyms is invaluable, and exists in on-premises SharePoint but not SPO, this should be remedied.

                            Customers use the Search Thesaurus feature for many scenarios: to map acronyms to their expanded terms, to provide relevant results when companies merge or are acquired, to map corporate vocabularies to "plain English," and many more.

                            This would also make it possible to allow "Other Labels" including alternate languages in a Term Set to also be treated as synonyms in search results, which IIRC is the way it works on-premises but it also seems we've lost the ability…

                            109 votes
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                              2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Reindex User Profiles option

                              When crawling user profiles there is no control over when crawls happen or when changed details are picked up. When changing Managed Properties you never know when these changes are applied as user profiles aren't changed and therefore continuous crawls will not run.

                              I propose that an option to reindex user profiles is added to Office 365/SharePoint Online so that all user profiles are reindexed during the next crawl. Similar to reindex list for lists and libraries in SharePoint.

                              More details:

                              https://veenstra.me.uk/2016/04/19/office-365-crawling-user-profiles-in-sharepoint-online/

                              162 votes
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                                7 comments  ·  Flag idea as inappropriate…  ·  Admin →
                              • Expand Functionality of SharePoint Online Term Store Other Labels

                                While the taxonomy term store "other labels" work for managing data entry, the usefulness of this is diminished by there being no corresponding functionality of these labels as synonyms of "default label" in search. There should be the option to set "other labels" to function as synonyms of "default label" in search, regardless of whether there also becomes available the ability to upload a thesaurus of synonyms separately. Expanding the function of "other labels" in this way would allow for a direct connection to content tagged with a "default label" whether a search includes a "default label" or any "other…

                                4 votes
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                                  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                • Ability to search for hyperlinks in content

                                  The need to identify pages/files that contain specific hyperlinks is incredibly useful for maintaining content stored across multiple sources. For example, our business users would like to know how many internal sites/files might be linking to content that will moved, retired or changed. SharePoint 2010 provided this feature, but this cannot be configured in 2013.

                                  Our company was able to configure this in SharePoint 2010 search by creating a Managed Property called "link" that was assigned to the "A.HREF" Crawled Properly. Users could then search using the syntax "link:http://ourintranet.com/documents/annualreport.pdf" Please give us this capability back!

                                  14 votes
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Application Extensions don't show on Modern search

                                    If you deploy a SPFx application extension to a site for a header/footer, this shows on most pages, but not on the search page.

                                    Would be nice if custom headers/footers showed on the site search page as well.

                                    58 votes
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                                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Customize Error message on Sharepoint list column

                                      On a Sharepoint list with a column with required People field, when entering an invalid character error message shows "You can't leave this blank". It would be nice if we can customize error message to "User not found"

                                      26 votes
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • SharePoint Hybrid (OCR) Search

                                        This idea is to enable SharePoint search to perform optical character recognition of images (incl. scanned PDF documents) when they are crawled by the SharePoint hybrid crawler. This will make it possible to search for text inside images (and scanned PDF documents) and find these documents more easily. Today, it is not possible to search for text inside such images or documents.

                                        29 votes
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                                          2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Pages created using custom Page Layout don't get indexed

                                          Pages created using a page layout (layouts created via the Design Manager, no additional custom code, only what was provisioned by the tool), don't get indexed and therefore aren't searchable.
                                          Pages that can't be searched become pretty useless as users aren't able to find them and they can't be displayed in any search-based web parts.
                                          This issue has been known for over two years now - please fix it asap.

                                          33 votes
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                                            2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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