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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Use static URLs to folders, regardless renaming the folder

    At the moment if you change the name of a folder any URL you have shared with a colleague breaks - as the URL is make up of explicit folder names. Instead we should use ids in the URL (like you already do for documents/files), which stay the same regardless of re-naming. This would also mean that if a user MOVES a folder we can still link to it.
    Rather than: .../Shared Documents/My First Folder/My Second Folder/My Third Folder
    We would expect to see something like: .../12345
    This ID would exist within a tree, and would therefore not need all…

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  2. Suppress individual files from search results at SharePoint Online

    We'd like to exclude individual files from Search results at Tenant Administration level with a minimum impact and without having to modify the default result source on each and every site collection. Something similar to the existing “Remove Search Results” option at SharePoint Admin Center, but in a more permanent way (instead of only until next crawl, as currently possible). A custom or modified result source could also be a possible solution if could be fully configured and enforced at the tenant level (site collection admins shouldn’t be able to override it).

    2 votes
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  3. In SharePoint Online, the search does not trim spaces at the end of search string for custom templates, resulting into "We dint find..".

    If I am creating a list from custom template and the name of template is "Project", but while searching for template I type "Project ", it says "Not Found". I think that, those extra spaces in search string for custom templates, at the end, should be trimmed, resulting into robust search.

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Improve the accuracy of the word breaking process for Japanese users in SharePoint People Search

    Several of the Japanese users (ja) are being detected as Chinese (zh-tw) due to the user properties and they are being indexed incorrectly by the word breaker.
    Japanese characters are very unique and often uses Chinese characters.
    For example Japanese names often only uses Chinese characters.

    When user profile is created in SharePoint Online with user's properties containing a lot of Chinese characters, they are detected as Chinese instead of Japanese.
    As a result, their names and other properties are being tokenized in Chinese by the word breaker.

    So when the user is searched by the name as a whole…

    2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Busqueda de elementos en Calendarios de sitio sharepoint

    Que un cuadro de búsqueda permita filtrar elementos introducidos en un Calendario porque ayudaría a usar 500 calendarios en sus 500 sitios

    1 vote
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  6. Crawling each HNSC using separate content source

    Now only possibility is to set root web as content source if you want to crawl HNSC.
    It's very inconvenient if you have few big HNSCs and want to crawl them separately.

    3 votes
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  7. Add the possibility in de Web mail to attach SharePoint documents

    Now it is not possible, when using de webbrowser email, to add an Sharepoint attachment to the email.

    2 votes
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  8. Support Federal Information Processing Standard (FIPS) 140-2 compliant OS configuration

    Implement all hashing and cryptography functions to support and run on Federal Information Processing Standard (FIPS) 140-2 compliant configured servers (security hardening).

    Currently FIPS has to be disabled - otherwise secure store service and search service applications will not properly run.

    1 vote
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  9. Fixing how {Today} token is replaced

    Right now, {Today} token defined in Search result source used "Server time" when it is translated. This causes a problem when site timezone isn't the same as server timezone. (Mostly found on O365.)

    For example, query "Created:{Today}" executed on Dec 30, 11AM on +7 timezone site is translated into "Created:2015-12-29" instead of "Created:2015-12-30" because the O365 server time is Dec 29. The only workaround to fix this is adding the same {Today} part again on the search web part query text property which will make the replacement correctly.

    I've not found any documents suggesting this and found this workaround myself.

    2 votes
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  10. Crawl Document Properties for DLP

    The following image contains a use case that I have provided MS support for a design change request.

    https://onedrive.live.com/redir?resid=3FD50FD56BA55AA1!214204&authkey=!AOi2bIALcOJNcbk&v=3&ithint=photo%2cjpg

    The ultimate issue here is that SharePoint Online search does NOT crawl document level properties. Therefore, DLP cannot use these properties to help protect that document from leaking since DLP is reliant on the search index.

    The workaround I have been given is to create a column in the document library where the file is stored; this allows the custom document property to populate the list column in the library upon upload. The challenge with this approach is that this column…

    11 votes
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  11. Add IndexedProperties on ListItem level

    Currently you can only add indexed properties on Site, Web, List or Folder level - I suggest you to add the same on ListItem level.

    Reason:
    If you want to enrich items with additional metadata you have to use list columns or content enrichment (not available with SPO or with hybrid cloud search service).

    Another option would be to add "normal" columns to the items (and maybe hide them from editview) and rely on the normal indexing - for a large scenario this is simply not possible.

    Indexing of the propertybag would greatly simplify this.

    3 votes
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  12. Auto Classification of Documents During Indexing

    Currently we have a large amount of file share and SharePoint data that contains Personally Identifiable Information and Sensitive Data. It would be ideal to be able to auto tag documents at the index level to filter out those documents in Search results. Additionally, it would also allow for tagging documents in a positive way, for more refined searching.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add a search driven column type

    It would be great to have a column type for lists or libraries that stores a search-query.
    In column settings you would create a query with a reference to the list-item (something like "author:{Item.Author} AND ContentType:Tasks").
    This way you could dynamically link content to a list item.

    7 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide API to allow crawling of SharePoint online using a standalone (3PP) search engine. Today we do this for SP 2013.

    Provide API to allow crawling of SharePoint online using a standalone (3PP) search engine. Today we do this for SP 2013.

    We have been told in SP online that we must use a web crawler.

    That option would be complex for some of our websites and would limit the meta-data and security information available to us and make the search experience so much worse.

    1 vote
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  15. Search refiners of text should have a search box

    All search refiners of type text should have a search box as an alternative display template.

    1 vote
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  16. Make it easier to Add/Remove Servers from your Search Topology

    Make it easier to add/remove servers from the Search Service Application.

    5 votes
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  17. Fix KQL for instances when a property value includes a hyphen

    If the property value contains a hyphen (-) together with the
    property operator equals (=) or not-equals (<>), then the
    query will not work due a bug in SharePoint
    search.

    As a workaround, we can use use contains (:) instead when we
    have a value with a hyphen. However, this can lead to unexpected results.

    Here's an example. The goal is to search for people where "Department" is "Ex-employee". If we use Department="Ex-employee", the filtering is incorrect, and returns all people. We can use Department:"Ex-employee", but this would also return values like "Ex-employee Relations".

    Note: This is a search topic,…

    4 votes
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  18. Search Conifiguration

    When installing the SharePoint 2016 the search configuration still is an issue. You need to use PowerShell for proper configuration or it just does not work.

    2 votes
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  19. auto suggestion for OOTB Search

    It will be good to have an auto suggestion enhancement for OOTB Search feature.

    2 votes
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  20. Easy option to set default search scope

    There should be easy option to choose default search scope rather than requiring customization.

    1 vote
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