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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.

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  1. SharePoint Home activity page - show libraries as separate cards

    Current behaviour lists activity within libraries under the main tenant card. If all libraries are attached to tenant site and not sub-sites, then all activity within all libraries constrained to 3 lines of text.

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. First word after a bullet point in a multiline text field is not indexed

    The first word after a bullet point in a multiline text field is not being indexed. If a space is added before the first word, the word is being indexed. Microsoft support suggested we inform our users to add this space. A better solution would be for the indexer to handle this scenario.

    2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Search to Include O365 Mail and respect "permissions" of associated users/groups

    allow search to include mail, multiple mailboxes and respect permissions

    2 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  4. Reindex User Profiles option

    When crawling user profiles there is no control over when crawls happen or when changed details are picked up. When changing Managed Properties you never know when these changes are applied as user profiles aren't changed and therefore continuous crawls will not run.

    I propose that an option to reindex user profiles is added to Office 365/SharePoint Online so that all user profiles are reindexed during the next crawl. Similar to reindex list for lists and libraries in SharePoint.

    More details:

    https://veenstra.me.uk/2016/04/19/office-365-crawling-user-profiles-in-sharepoint-online/

    248 votes
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    16 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Word Extraction on SharePoint Online

    It would be very beneficial, to be able to use word extraction in SharePoint Online, i.e. be able to supply your own custom dictionary, used to extract certain words from search for use in e.g. refiners.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Content Type and Site Column Naming

    Naming of Content Types and Site Columns should not be Unique.
    As both content types and site columns are identified uniquely by CT Id and internal field name, it should be possible to give a display name for content type or site column, even if the display name is already in use.
    This way we can avoid al sorts of strangely named content types or fields, because of the current limitation, and still be able to use the different columns in the search schema

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Managed Prop Mapping Type Check

    We had a People type mapping in OOB AccountName MP. We added another string crawled property mapping to AccountName.

    We discovered that, this caused miss the Update of current list item in next Continious Crawl cycle. When a new item added, crawl finds and ports to index, but in an update event, crawl does not fetch this update.

    When we removed the mapping menitoned above, the issue disappeared and crawl worked without problem.

    So came to a point that, having a type check for an MP-CP mapping can be a good idea to be assured of the integrity of the…

    4 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Sort search results by most relevantat library level

    Currently, searching within a document library does not sort results so that the most relevant is at the top of the results list. We would like to see the most relevant (i.e. most occurring in document and metadata, or at least most results found in metadata) at the top of the results list.

    2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Fix eDiscovery for MicroFeed data

    When doing eDiscovery the result for MicroFeed data suffers a few flaws:
    - when a query returns a post, the preview for a post is useless for the human reader (the Display-Form of the MicroFeed-list is not equipped for that use)
    - when someone puts a hold on a post, he can't preserver the rest of the thread (formulating the extended query needed not possible, as the data model for the MicroFeed-List is not documented)
    - when exporting, the export is returned as CSV like for any other list; but as data model of teh Microfeed list is not documented,…

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Fix the Manage Query Rules Page

    In SPO, Search Admin, deactivating a Query Rule does not update the Modified Date. Any type of configuration change should be indicated by a revised date.

    2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Fix the Feedback link on the Search Administration page

    Clicking on the Feedback links on tenant.sharepoint.com/layouts/15/searchadmin/TASearchAdministration.aspx takes us to a broken page. Please fix that

    2 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  12. Search from Cortana

    I want to search files in SharePoint by Cortana.
    Like Cortana can search files in My PC and from Bing.

    9 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  13. Search should find site home pages!

    I should be able to put metadata on pages in SharePoint and use search to find them via that metadata--always.

    I want to create page directories for users by which I can configure the user experience to search and find the pages that I flag with a given property ("Germany" or "mobile" for example). However, Microsoft Support (Service request #SRX616021594549282ID) confirms to me that if a page is flagged as the home page of a site, it can no longer be searched and found via metadata.

    This is astonishing--that a page disappears from search (via metadata) when a user flags…

    77 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. In SharePoint Online, the search does not trim spaces at the end of search string for custom templates, resulting into "We dint find..".

    If I am creating a list from custom template and the name of template is "Project", but while searching for template I type "Project ", it says "Not Found". I think that, those extra spaces in search string for custom templates, at the end, should be trimmed, resulting into robust search.

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Suppress individual files from search results at SharePoint Online

    We'd like to exclude individual files from Search results at Tenant Administration level with a minimum impact and without having to modify the default result source on each and every site collection. Something similar to the existing “Remove Search Results” option at SharePoint Admin Center, but in a more permanent way (instead of only until next crawl, as currently possible). A custom or modified result source could also be a possible solution if could be fully configured and enforced at the tenant level (site collection admins shouldn’t be able to override it).

    2 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Integrate Delve Search results with SharePoint search center

    Integrate Delve Search results with SharePoint search center

    6 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow Exclusion Rules for search import to exclude disabled accounts

    For SharePoint on-prem environments we can add exclusion rules to the search import to exclude disabled accounts. This is a business rule that we not immediately delete accounts, for example that may have legal hold, but this accounts are filtered out from the import so that they do not show up in search results.
    SharePoint Online does not currently allow us to add this business rule to the tenant so staff are searching and finding managers that are no longer with the company and this creates the impression that the data is untrustworthy.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Use static URLs to folders, regardless renaming the folder

    At the moment if you change the name of a folder any URL you have shared with a colleague breaks - as the URL is make up of explicit folder names. Instead we should use ids in the URL (like you already do for documents/files), which stay the same regardless of re-naming. This would also mean that if a user MOVES a folder we can still link to it.
    Rather than: .../Shared Documents/My First Folder/My Second Folder/My Third Folder
    We would expect to see something like: .../12345
    This ID would exist within a tree, and would therefore not need all…

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow Searching in Multiple Choices Columns

    We have a list with a "Multiple Choices" column called "Location".
    Thus there are list entries with location values like "Berlin, Gray Court".
    The item gets indexed in the following style: "Berlin;#Gray Court;#
    Unfortunately the search does not return those results when querying for "Berlin".
    Only the query "Berlin*" does return all desired results.
    Would be nice to see the lingusitic features (word braking) working in such cases!

    21 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  20. Support SharePoint Multilingual Term Store

    The search over SharePoint 2013 columns based on "Multilingual Term Store" does not work correctly.
    Currently the crawler only retrieves values of the site's default languange in columns of type "Managed Metadata". Alternative languages are not retrieved.
    Thus the search only returns results for queries that match the default language. Matches with alternative translations are not taken into account.
    We wish to see this in the next release!

    40 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
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