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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Add the ability to search draft items and have it accurately security trimmed.

    Currently draft items are not searchable in SharePoint 2013, I don't think this has changed in 2016 or online. If you have a library with half published items and half draft items, it would be very helpful to have the default behavior allow editors to search through draft items while readers only search production items.

    13 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Link items in document libraries should directly open link from search results

    Here is the scenario:

    You have a modern site with a document library
    In the document library, you have items that are created using the NEW -> LINK option
    These link items are stored as files in the library using a .URL extension

    When you perform a search on the site, these link items are returned in search results (good)
    When you click on one of these results, you get file preview page (bad), which says "Hmm... looks like this file doesn't have a preview we can show you"

    This "preview" looks like an error message to users.

    It provides…

    12 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  3. Use Display Templates when rendering results on SharePoint Home

    At the top of the SharePoint Home page (_layouts/15/sharepoint.aspx) is a search box. The items shown as a result of using that search box do not respect any configured Display Templates.

    12 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow immediate (re) indexing for specific items

    Within search driven applications, actual values of columns within items are critical for users. Imagine a task, shown search driven in my open tasks. If user completes the task on the list, user will expect, that this tasks are not shown in the above mentioned my open tasks.

    Therefore allow immediate (re) indexing for specific items (like tasks) - possibly configurable. This actually was possible with SP2010 server side code.

    12 votes

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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Library Search Results - Quick Edit Option

    When viewing search results from a Document Library Search, the Quick Edit option is not an available feature. It would be great if this option was available.

    11 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Export Search Results to CSV/Excel

    To the Microsoft Team: Thanks for keeping up the good work while listening thru the "user voice"!

    If you have to believe this, there have been at least 10 of my customers who have requested an "EXPORT to CSV" feature on the People Results page. I have seen a lot of other products having the export functionality, and would love to see this added in the SharePoint Online platform.

    11 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  7. Open file location in modern search

    Sharepoint search desperately needs the equivalents of Windows' "Open file location". It's fantastic that sharepoint search shows the path of files found in Sites, but sometimes I want to see the folder the file is in, not the file itself. Surely an easy thing to implement?

    Thanks

    11 votes

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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →

    This article, https://support.office.com/en-us/article/What-s-new-in-search-in-Office-365-b81ab573-ec9c-4aa9-a369-b3c630f878a7, gives an overview of the search user interface and points out where to click to go to the site or folder a file is in. If you click the site link, you’ll be taken to the folder that the file is in on that site.

    Let us know if this doesn’t cover what you’d like to do, or if you have ideas for making the experience even better.

  8. Crawl Document Properties for DLP

    The following image contains a use case that I have provided MS support for a design change request.

    https://onedrive.live.com/redir?resid=3FD50FD56BA55AA1!214204&authkey=!AOi2bIALcOJNcbk&v=3&ithint=photo%2cjpg

    The ultimate issue here is that SharePoint Online search does NOT crawl document level properties. Therefore, DLP cannot use these properties to help protect that document from leaking since DLP is reliant on the search index.

    The workaround I have been given is to create a column in the document library where the file is stored; this allows the custom document property to populate the list column in the library upon upload. The challenge with this approach is that this column…

    11 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Show people results in site search results

    In modern search, if you have a site's search scope configured to be "Site", the result page does not include people and the people vertical is missing from the results.

    /_layouts/15/search.aspx/siteall?q=<queryterm>

    Would be great to have the option to show people results within the search, as well as in the instant type-ahead search.

    10 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  10. Mapping administration properties

    *English follows Japanese
    ■Title(件名):
    管理プロパティのマッピングについて
    Mapping administration properties


    ■Description(内容):
    現在の動作として ​SharePoint 管理センターの検索スキーマの管理にて、集計値列をマッピングすることはできないが、これをできるようにしてほしい。
    Currently it is not possible to map aggregated value columns in the search schema management of the SharePoint admin center, thus I hope that this can be made possible.

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. I want to exclude a specific user from the search target in "user search" of SharePoint Online

    I would like to create a new account for new hires to join, but I would like to prohibit searching for pre-joining users in order to manage confidential information.

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. "Name" Column visible in Library settings

    Currently there is no way to have the "Name" column visible in library settings. It would be nice if we can do changes and add the "Name" column in sharepoint library settings to have easy access.

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Modern PeopleSearch Results

    When using the wildcard (*) on Modern PeopleSearch results the mouse cursor is not changed to a vingerpointer when hoovering over the name or picture of a user. The item is clickable but the because the mouse cursor does not change it is confusing for users. Please update the result page so that the mouse cursor is changed.

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Show (also) email attachments in SharePoint people search (like in Delve)

    Our colleagues are used to work with SharePoint Search and do not want to use antother app for this purpose. Unfortunately people search in SharePoint doesn't bring up any Email attachments but only files stored in SharePoint or shared within OneDrive. I really hope that this is going to be changed soon...

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. custom file extension

    Allow adding/removing a file type to the search index in SharePoint online

    10 votes

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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Remove pagination in search results

    why limit search results and break them down into pages? You cannot quickly access pages with a higher number, nor do you know how many search results there are - giving you no indication whatsoever of the amount of pages I might have to trawl through.

    Pagination in people search results is especially frustrating.

    10 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Hidden Search Box on upper right of the site page

    Please make Search Box which on upper right of the site page can be hidden, otherwise user can use search function without authorization.

    10 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Verb Stemming When Searching Sharepoint Sites

    When searching a Sharepoint site, you currently must use the exact verb form used in the page you are looking for or the page will not appear in your search results. For example, if you search "Turning off x" by the article is titled "Turn off x", you will not see the article "Turn off x" in your search results.

    Stemming the verb in the search would allow less precise searches to still return the expected results; a user seeking help would not think to search for the exact verb form used in a help article they have not found…

    10 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Retrieving logs of search contents, search execution count etc from SharePoint Online sites

    *English follows Japanese
    ■Title(件名):
    SharePoint Online サイト内の検索内容、検索実行数のログ取得
    Retrieving logs of search contents, search execution count etc from SharePoint Online sites


    ■Description(内容):
    SharePoint Online サイト内で、以下のような情報を取得できる機能を実装して欲しい
    ・ 検索日時
    ・ 検索ワード
    ・ 検索回数
    ・ 検索ワードがヒットした回数
    ・ 検索ワードがヒットしなかった回数
    Please implement a feature that can acquire the following information within the SharePoint Online site
    - Search date
    - Search keywords
    - Number of times search was done
    - Number of times search keywords were found
    - Number of times search keywords were not found

    9 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Searches should find exact matches to file name

    Recently I've done an exact search by title to the file name (with and without the extension) and it's not found. It finds other documents and information from the parent site. Often they are not a good match and may only contain a small part of the search term. For instance, if I look for "alphabet soup" or "alphabet soup.doc" which exists on the sub-site where I'm searching, it finds "soup to nuts" and "learning the alphabet" on the parent site and other sub-sites, but not the document that has an exact match in the title.

    9 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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