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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Ability for case insensitive result set ordering in SharePoint Online

    At this moment a result set of a search query is ordered case sensitive. It would be great if this became case insensitive or perhaps with the possibility to choose between the two options

    12 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Create a Search Score explain tool

    Providing a tool that helps break down the search result score that an individual search result has received would help remove the mystery around SharePoint search. This could then be used to understand why results aren't returning in an expected order and tune metadata, settings, etc appropriately.

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  3. Allow immediate (re) indexing for specific items

    Within search driven applications, actual values of columns within items are critical for users. Imagine a task, shown search driven in my open tasks. If user completes the task on the list, user will expect, that this tasks are not shown in the above mentioned my open tasks.

    Therefore allow immediate (re) indexing for specific items (like tasks) - possibly configurable. This actually was possible with SP2010 server side code.

    11 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add a the capability to index DWG files and DGN files.

    Autodesk AutoCAD DWG and Bentley Microstation DGN files are the primary file formats used to store and disseminate design information and plans between business partners working on civil engineering, landscape architecture, planning, and transportation projects.

    Many AEC firms use SharePoint Team sites as centralized points for these types of projects, but unfortunately, these files, which often contain a lot of text information, cannot be indexed and searched.
    Autodesk and Bentley are major technology firms that already partner with Microsoft, please collaborate on a solution!

    11 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Use static URLs to folders, regardless renaming the folder

    At the moment if you change the name of a folder any URL you have shared with a colleague breaks - as the URL is make up of explicit folder names. Instead we should use ids in the URL (like you already do for documents/files), which stay the same regardless of re-naming. This would also mean that if a user MOVES a folder we can still link to it.
    Rather than: .../Shared Documents/My First Folder/My Second Folder/My Third Folder
    We would expect to see something like: .../12345
    This ID would exist within a tree, and would therefore not need all…

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  6. Crawl Document Properties for DLP

    The following image contains a use case that I have provided MS support for a design change request.

    https://onedrive.live.com/redir?resid=3FD50FD56BA55AA1!214204&authkey=!AOi2bIALcOJNcbk&v=3&ithint=photo%2cjpg

    The ultimate issue here is that SharePoint Online search does NOT crawl document level properties. Therefore, DLP cannot use these properties to help protect that document from leaking since DLP is reliant on the search index.

    The workaround I have been given is to create a column in the document library where the file is stored; this allows the custom document property to populate the list column in the library upon upload. The challenge with this approach is that this column…

    11 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. I want to exclude a specific user from the search target in "user search" of SharePoint Online

    I would like to create a new account for new hires to join, but I would like to prohibit searching for pre-joining users in order to manage confidential information.

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Show (also) email attachments in SharePoint people search (like in Delve)

    Our colleagues are used to work with SharePoint Search and do not want to use antother app for this purpose. Unfortunately people search in SharePoint doesn't bring up any Email attachments but only files stored in SharePoint or shared within OneDrive. I really hope that this is going to be changed soon...

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add the ability to search draft items and have it accurately security trimmed.

    Currently draft items are not searchable in SharePoint 2013, I don't think this has changed in 2016 or online. If you have a library with half published items and half draft items, it would be very helpful to have the default behavior allow editors to search through draft items while readers only search production items.

    10 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. "Name" Column visible in Library settings

    Currently there is no way to have the "Name" column visible in library settings. It would be nice if we can do changes and add the "Name" column in sharepoint library settings to have easy access.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Modern PeopleSearch Results

    When using the wildcard (*) on Modern PeopleSearch results the mouse cursor is not changed to a vingerpointer when hoovering over the name or picture of a user. The item is clickable but the because the mouse cursor does not change it is confusing for users. Please update the result page so that the mouse cursor is changed.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Support authentication for OpenSearch integration at SharePoint Online

    We would like to extend SharePoint Online search result by implementing OpenSearch protocol. One thing is that it doesn't support authentication right now: https://sharepoint.stackexchange.com/questions/201521/authentication-is-disabled-in-opensearch-result-source-on-sharepoint-online/213775. Since the data we are exposing are from customer on premises environment, authentication protection is required. Thanks.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Partial word search by default (no requirement for wildcard)

    I worked with Microsoft support to create a new search scope that included the wildcard for every entry at the top level site. We applied this template as the default and it works when searching at the top level site. However, it does not apply when searching within a Document library that resides at the same level as the parent. Ultimately, we do not want to require a wildcard for every partial search. If someone wants to find instructions in our library for GoToMeeting they should be able to find it by simply entering Goto.

    9 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Increase hit highlighted summary length / make configurable

    Currently, the HitHighlightedSummary value is shows hits from the first 10,000 characters of a document. When the hits are not included in the summary, it pulls a summary from a seemingly random part of the document.

    This limit seems arbitrarily low. Many of our documents hit the limit after the first 5 pages, which often include a lot of boilerplate. It's caused a lot of confusion for our users and during usability testing, many expressed a lack of confidence in the search results ("why am I getting this result, is it broken?").

    This limit should be increased, and preferably configurable…

    9 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  15. "query rule"

    Please add the SharePoint On-Premises feature to SharePoint Online to create Query Rules with the Query Condition: "Query matches this regular expression". This would enable us to target query rules based on our organisations reference format.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Hidden Search Box on upper right of the site page

    Please make Search Box which on upper right of the site page can be hidden, otherwise user can use search function without authorization.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Can't view all search results in modern document library

    I love the search in the modern document libraries, however there are some issues displaying results when the search is too broad.

    If a user types a keyword search in the top left-hand corner, then clicks "see more results", they will often get the message "no items match your search" despite just seeing some results in short list below the search box.
    The error should either be "there are too many results", or the results should be split into pages.

    9 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  18. Verb Stemming When Searching Sharepoint Sites

    When searching a Sharepoint site, you currently must use the exact verb form used in the page you are looking for or the page will not appear in your search results. For example, if you search "Turning off x" by the article is titled "Turn off x", you will not see the article "Turn off x" in your search results.

    Stemming the verb in the search would allow less precise searches to still return the expected results; a user seeking help would not think to search for the exact verb form used in a help article they have not found…

    9 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Search from Cortana

    I want to search files in SharePoint by Cortana.
    Like Cortana can search files in My PC and from Bing.

    9 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  20. Remove pagination in search results

    why limit search results and break them down into pages? You cannot quickly access pages with a higher number, nor do you know how many search results there are - giving you no indication whatsoever of the amount of pages I might have to trawl through.

    Pagination in people search results is especially frustrating.

    8 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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