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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.



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  1. Add a the capability to index DWG files and DGN files.

    Autodesk AutoCAD DWG and Bentley Microstation DGN files are the primary file formats used to store and disseminate design information and plans between business partners working on civil engineering, landscape architecture, planning, and transportation projects.

    Many AEC firms use SharePoint Team sites as centralized points for these types of projects, but unfortunately, these files, which often contain a lot of text information, cannot be indexed and searched.
    Autodesk and Bentley are major technology firms that already partner with Microsoft, please collaborate on a solution!

    20 votes

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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. sharepoint search yammer

    Integrate Yammer search results with SharePoint Online search results. Or allow federation of results.

    20 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add a way to detect files/Office files which are password protected by DLP across SharePoint Online, OneDrive for Business and Teams

    *English follows Japanese
    ■Title(件名):
    SharePoint Online、OneDrive for Business、Teams においても DLP によるパスワード付きファイル、パスワード付き Office ファイルを検知できる機能の提供を希望します。
    Add a way to detect files/Office files which are password protected by DLP across SharePoint Online, OneDrive for Business and Teams


    ■Description(内容):
    現在、DLP では Exchange でのみ、パスワード付き zip、パスワード付き Office ファイルを検知する機能が提供されているが、SharePoint Online、OneDrive for Business、Teams では機能提供が無い。
    SharePoint Online、OneDrive for Business、Teams においても DLP によるパスワード付きファイル、パスワード付き Office ファイルを検知できる機能の提供を希望します。

    Currently there is a function to detect password protected zip files and Office files only in Exchange in DLP, but there is no way to do this in SharePoint Online, OneDrive for Business or Teams.
    Please add a way to detect files/Office files which are…

    19 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. We want to search without inputting property names when specifying multiple managed properties for search

    *English follows Japanese
    ■Title(件名):
    複数の管理プロパティを指定して検索する際に、プロパティ名を入力せずに検索したい。
    We want to search without inputting property names when specifying multiple managed properties for search


    ■Description(内容):
    特定の管理プロパティに該当するアイテムを検索する際に、検索クエリの設定によって管理プロパティ名を指定せずに検索することが可能だが、複数の検索語句を入力する場合は管理プロパティ名を指定しないと検索ができない。
    管理プロパティ名の入力を省いて複数の検索語句に該当するアイテムを検索できるよに、機能の拡充を要望します。

    When searching for items that correspond to specific managed properties, depending on the search query settings it may be possible to search without specifying managed property names, but if multiple search terms are inputted search cannot be performed if managed property names are not specified.
    We hope this feature can be improved to enable searching of multiple search terms when managed property names are omitted.

    18 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Option to open document either by web browser or local application when searching.

    Option to open document either by web browser or local application when searching.

    17 votes

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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. SharePoint Online search connector to Azure Data Lake

    This idea is to create a SharePoint Online search connector to Azure Data Lake. This should be similar to the file share connector we have in hybrid search, but connect directly from the SharePoint Online search engine to Azure Data Lake. This will allow us to include files stored in Azure Data Lake in the enterprise search solution.

    16 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  7. Can't view all search results in modern document library

    I love the search in the modern document libraries, however there are some issues displaying results when the search is too broad.

    If a user types a keyword search in the top left-hand corner, then clicks "see more results", they will often get the message "no items match your search" despite just seeing some results in short list below the search box.

    The error should either be "there are too many results", or the results should be split into pages.

    16 votes

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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Search autosuggest and results page should display the documents' Title by default

    The search autosuggest should display the documents' Title, if available. Currently, the (file) Name is displayed, which is not intuitive or legible. Displaying the document Title first is the normal pattern of all search engines.

    15 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Using the "global" search box should perform a People Search regardless of current context

    The search within SharePoint should perform people searches from the organization level at all times. Users should not have to go to the search results page and traverse up to the Organization level. The autosuggest on the site search used to display people results when we first vetted SharePoint as an Intranet solution--now it doesn't.

    14 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Provide an ability to default the search to "Hub" level on all associated site.

    Currently in SPOnline, the search on the hub site works for both hub and its associated site. But inside an associated site, it is restricted only for that site. We need an ability to scope the search in all the associated site to its "hub" level. We found a way to elevate the search scope on all the site to tenant level. But for a client with global presence, not all intranet content to be shared globally. Some content are region specific. So they are looking for these options,
    1. Elevate the associated site default search to its "Hub" level …

    14 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Support authentication for OpenSearch integration at SharePoint Online

    We would like to extend SharePoint Online search result by implementing OpenSearch protocol. One thing is that it doesn't support authentication right now: https://sharepoint.stackexchange.com/questions/201521/authentication-is-disabled-in-opensearch-result-source-on-sharepoint-online/213775. Since the data we are exposing are from customer on premises environment, authentication protection is required. Thanks.

    14 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  12. Create a Search Score explain tool

    Providing a tool that helps break down the search result score that an individual search result has received would help remove the mystery around SharePoint search. This could then be used to understand why results aren't returning in an expected order and tune metadata, settings, etc appropriately.

    14 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  13. Increase hit highlighted summary length / make configurable

    Currently, the HitHighlightedSummary value is shows hits from the first 10,000 characters of a document. When the hits are not included in the summary, it pulls a summary from a seemingly random part of the document.

    This limit seems arbitrarily low. Many of our documents hit the limit after the first 5 pages, which often include a lot of boilerplate. It's caused a lot of confusion for our users and during usability testing, many expressed a lack of confidence in the search results ("why am I getting this result, is it broken?").

    This limit should be increased, and preferably configurable…

    14 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  14. Remove soft-deleted sites from Search Index

    When you soft-delete an Office Group, the connected team site is not removed from search index. When you click on the search result, an HTTP 403 is presented.
    The workaround from MS Support is to manually delete the site from the index.

    Also the site is still visible in "Recent Sites" and "Following" on SharePoint Home for every user. Workaround is that every user has to unfollow and wait until the site automatically removes from recent.

    Both is not acceptable and looks like a bug for me.
    Please remove soft-deleted sites from search index.

    14 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  15. The capable of searching contents of attachment in Custom List

    We find out that sometimes the contents of files which has been attached to Custom List can be searched and sometimes cannot.
    I want to know which one is correct in the specification of SharePoint Online, is the capable of searching correct or the incapable of searching correct.

    14 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for your feedback! We understand that is can be confusing. Search in SharePoint has some documented limits that have to be considered when explaining the issues that you see.
    First, the supported file types: https://technet.microsoft.com/en-us/library/jj219530.aspx
    Second, the limits of the parsed content of a file: https://support.office.com/en-us/article/Search-limits-for-SharePoint-Online-7c06e9ed-98b6-4304-a900-14773a8fa32f
    If the files you have in the Custom List exceed these limits, or are of a different filetype that what is supported, then the content is not searchable.
    I hope this explains why you are not seeing search results from these files. If your files are within the limits and of the correct filetype, please give us more information, so we can consider if this is a bug or by design.

  16. Ability for case insensitive result set ordering in SharePoint Online

    At this moment a result set of a search query is ordered case sensitive. It would be great if this became case insensitive or perhaps with the possibility to choose between the two options

    14 votes

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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Use static URLs to folders, regardless renaming the folder

    At the moment if you change the name of a folder any URL you have shared with a colleague breaks - as the URL is make up of explicit folder names. Instead we should use ids in the URL (like you already do for documents/files), which stay the same regardless of re-naming. This would also mean that if a user MOVES a folder we can still link to it.
    Rather than: .../Shared Documents/My First Folder/My Second Folder/My Third Folder
    We would expect to see something like: .../12345
    This ID would exist within a tree, and would therefore not need all…

    14 votes

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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Link items in document libraries should directly open link from search results

    Here is the scenario:

    You have a modern site with a document library
    In the document library, you have items that are created using the NEW -> LINK option
    These link items are stored as files in the library using a .URL extension

    When you perform a search on the site, these link items are returned in search results (good)
    When you click on one of these results, you get file preview page (bad), which says "Hmm... looks like this file doesn't have a preview we can show you"

    This "preview" looks like an error message to users.

    It provides…

    13 votes

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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  19. Filtering Flaw

    A filtering flaw was recently discovered within SharePoint when using the ‘filter button’ on the right hand side while working within a specific view. If this filter is engaged and the ‘see all’ link is selected, the view ID disappears from the link. If this link is then sent to or shared with another user, they won’t be directed to the correct view.

    Can you release an update to SharePoint Online to resolve this flaw?

    13 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Consider .jpg files as images in search (like .png and .jpeg)

    When searching for files and the result is an image, it doesn't open the .jpg files when clicking on them.
    It does open .png and .jpeg files as images, but not .jpg (this is the default extension for jpeg images).
    It makes our work more difficult, sice we already have many images with the .jpg extension and we just found out that the search is useless.

    13 votes

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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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