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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Search autosuggest and results page should display the documents' Title by default

    The search autosuggest should display the documents' Title, if available. Currently, the (file) Name is displayed, which is not intuitive or legible. Displaying the document Title first is the normal pattern of all search engines.

    13 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Provide an ability to default the search to "Hub" level on all associated site.

    Currently in SPOnline, the search on the hub site works for both hub and its associated site. But inside an associated site, it is restricted only for that site. We need an ability to scope the search in all the associated site to its "hub" level. We found a way to elevate the search scope on all the site to tenant level. But for a client with global presence, not all intranet content to be shared globally. Some content are region specific. So they are looking for these options,
    1. Elevate the associated site default search to its "Hub" level …

    13 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Filtering Flaw

    A filtering flaw was recently discovered within SharePoint when using the ‘filter button’ on the right hand side while working within a specific view. If this filter is engaged and the ‘see all’ link is selected, the view ID disappears from the link. If this link is then sent to or shared with another user, they won’t be directed to the correct view.

    Can you release an update to SharePoint Online to resolve this flaw?

    13 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Please make it easier to find the correct user to contact / share data with.

    Please make it easier to find the correct user to contact / share data with.
    It has now become apparent that our users have trouble when sharing data and contacting other users. If they search for John Andersson, all they see is the name and the title, they have no way of knowing which John Andersson is the correct one, those users can be in any of the five municipalities, there can also, of course, be three John Andersson in one municipality, or in one department. This is for example the case, but not limited to, when sharing information in…

    13 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Using the "global" search box should perform a People Search regardless of current context

    The search within SharePoint should perform people searches from the organization level at all times. Users should not have to go to the search results page and traverse up to the Organization level. The autosuggest on the site search used to display people results when we first vetted SharePoint as an Intranet solution--now it doesn't.

    12 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Consider .jpg files as images in search (like .png and .jpeg)

    When searching for files and the result is an image, it doesn't open the .jpg files when clicking on them.
    It does open .png and .jpeg files as images, but not .jpg (this is the default extension for jpeg images).
    It makes our work more difficult, sice we already have many images with the .jpg extension and we just found out that the search is useless.

    12 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Create a Search Score explain tool

    Providing a tool that helps break down the search result score that an individual search result has received would help remove the mystery around SharePoint search. This could then be used to understand why results aren't returning in an expected order and tune metadata, settings, etc appropriately.

    12 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  8. Remove soft-deleted sites from Search Index

    When you soft-delete an Office Group, the connected team site is not removed from search index. When you click on the search result, an HTTP 403 is presented.
    The workaround from MS Support is to manually delete the site from the index.

    Also the site is still visible in "Recent Sites" and "Following" on SharePoint Home for every user. Workaround is that every user has to unfollow and wait until the site automatically removes from recent.

    Both is not acceptable and looks like a bug for me.
    Please remove soft-deleted sites from search index.

    12 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  9. The capable of searching contents of attachment in Custom List

    We find out that sometimes the contents of files which has been attached to Custom List can be searched and sometimes cannot.
    I want to know which one is correct in the specification of SharePoint Online, is the capable of searching correct or the incapable of searching correct.

    12 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for your feedback! We understand that is can be confusing. Search in SharePoint has some documented limits that have to be considered when explaining the issues that you see.
    First, the supported file types: https://technet.microsoft.com/en-us/library/jj219530.aspx
    Second, the limits of the parsed content of a file: https://support.office.com/en-us/article/Search-limits-for-SharePoint-Online-7c06e9ed-98b6-4304-a900-14773a8fa32f
    If the files you have in the Custom List exceed these limits, or are of a different filetype that what is supported, then the content is not searchable.
    I hope this explains why you are not seeing search results from these files. If your files are within the limits and of the correct filetype, please give us more information, so we can consider if this is a bug or by design.

  10. Add the ability to search draft items and have it accurately security trimmed.

    Currently draft items are not searchable in SharePoint 2013, I don't think this has changed in 2016 or online. If you have a library with half published items and half draft items, it would be very helpful to have the default behavior allow editors to search through draft items while readers only search production items.

    11 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow immediate (re) indexing for specific items

    Within search driven applications, actual values of columns within items are critical for users. Imagine a task, shown search driven in my open tasks. If user completes the task on the list, user will expect, that this tasks are not shown in the above mentioned my open tasks.

    Therefore allow immediate (re) indexing for specific items (like tasks) - possibly configurable. This actually was possible with SP2010 server side code.

    11 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Can't view all search results in modern document library

    I love the search in the modern document libraries, however there are some issues displaying results when the search is too broad.

    If a user types a keyword search in the top left-hand corner, then clicks "see more results", they will often get the message "no items match your search" despite just seeing some results in short list below the search box.

    The error should either be "there are too many results", or the results should be split into pages.

    11 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Ability for case insensitive result set ordering in SharePoint Online

    At this moment a result set of a search query is ordered case sensitive. It would be great if this became case insensitive or perhaps with the possibility to choose between the two options

    11 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Use static URLs to folders, regardless renaming the folder

    At the moment if you change the name of a folder any URL you have shared with a colleague breaks - as the URL is make up of explicit folder names. Instead we should use ids in the URL (like you already do for documents/files), which stay the same regardless of re-naming. This would also mean that if a user MOVES a folder we can still link to it.
    Rather than: .../Shared Documents/My First Folder/My Second Folder/My Third Folder
    We would expect to see something like: .../12345
    This ID would exist within a tree, and would therefore not need all…

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  15. Crawl Document Properties for DLP

    The following image contains a use case that I have provided MS support for a design change request.

    https://onedrive.live.com/redir?resid=3FD50FD56BA55AA1!214204&authkey=!AOi2bIALcOJNcbk&v=3&ithint=photo%2cjpg

    The ultimate issue here is that SharePoint Online search does NOT crawl document level properties. Therefore, DLP cannot use these properties to help protect that document from leaking since DLP is reliant on the search index.

    The workaround I have been given is to create a column in the document library where the file is stored; this allows the custom document property to populate the list column in the library upon upload. The challenge with this approach is that this column…

    11 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. I want to exclude a specific user from the search target in "user search" of SharePoint Online

    I would like to create a new account for new hires to join, but I would like to prohibit searching for pre-joining users in order to manage confidential information.

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Show (also) email attachments in SharePoint people search (like in Delve)

    Our colleagues are used to work with SharePoint Search and do not want to use antother app for this purpose. Unfortunately people search in SharePoint doesn't bring up any Email attachments but only files stored in SharePoint or shared within OneDrive. I really hope that this is going to be changed soon...

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Support authentication for OpenSearch integration at SharePoint Online

    We would like to extend SharePoint Online search result by implementing OpenSearch protocol. One thing is that it doesn't support authentication right now: https://sharepoint.stackexchange.com/questions/201521/authentication-is-disabled-in-opensearch-result-source-on-sharepoint-online/213775. Since the data we are exposing are from customer on premises environment, authentication protection is required. Thanks.

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. "query rule"

    Please add the SharePoint On-Premises feature to SharePoint Online to create Query Rules with the Query Condition: "Query matches this regular expression". This would enable us to target query rules based on our organisations reference format.

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. "Name" Column visible in Library settings

    Currently there is no way to have the "Name" column visible in library settings. It would be nice if we can do changes and add the "Name" column in sharepoint library settings to have easy access.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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