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SharePoint Search

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Search experience.

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  1. Content a user has access to in SharePoint Online via a Office 365 Group is security trimmed from Search

    When sharing content in SharePoint Online, the sharing interface allows a user to type the name of an Office 365 Group. SharePoint Online content that is shared in this manner will not appear in SharePoint Search results to the members of the Office 365 Group. This doesn't provide a consistent experience for users, as many users may not be aware what entries are Office 365 Groups, Azure Active Directory security groups, etc. We'd like to see content shared to the members of an Office 365 group in this manner appear in the search results for those users.

    6 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  2. Expand Functionality of SharePoint Online Term Store Other Labels

    While the taxonomy term store "other labels" work for managing data entry, the usefulness of this is diminished by there being no corresponding functionality of these labels as synonyms of "default label" in search. There should be the option to set "other labels" to function as synonyms of "default label" in search, regardless of whether there also becomes available the ability to upload a thesaurus of synonyms separately. Expanding the function of "other labels" in this way would allow for a direct connection to content tagged with a "default label" whether a search includes a "default label" or any "other…

    6 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Dedicated managed property for list or document library name

    So we can show search refiners for filtering results based on library name.

    6 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. SharePoint Multi-line Append only comments column incorrect date format.

    SharePoint Multi-line Append only comments column incorrect date format. Site settings :- Regional setting already set to English (Australia). Date column displays in d/mm/yyyy while appending comments displays date in m/d/yyyy format.

    5 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Modern Search Analytics

    Please provide a way to gather analytics for the Modern Search. We are using Communication templates for our Intranet and need know what users are searching for.

    An equivalent to what is available from the SharePoint Admin Center > Search > View Usage Reports.

    5 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide feedback on Search Results

    Enable some mechanism that allows a consumer to provide feedback on the results they get in search (e.g. not getting expected results or feedback tied directly to a specific content item). General feedback would be routed to one place while content item level feedback would be automatically routed to the assigned author.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. .DWG

    Allow to add custom file extension type like .DWG etc. so that search results could be able to link to actual file like .pdf etc.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  8. If the content of the file cannot be indexed, the file still should be findable using its metadata (eg site columns)

    In specific cases the crawling cannot crawl the contents of a file (eg specific pdfs while they open fine in PDF readers). Current behavior in SPO and in HCSSA is that such files are not indexed at all; not even by its metadata outside the file (such as title, columns). My suggestion is that in case files cannot be indexed on its contents, it still gets indexed based on its metadata.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Need "Is Not Empty" / "Is Empty" on Search Query Rule

    Wanted to display items when certain field is not empty.
    If possible please share us why it's not implemented?

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Word Extraction on SharePoint Online

    It would be very beneficial, to be able to use word extraction in SharePoint Online, i.e. be able to supply your own custom dictionary, used to extract certain words from search for use in e.g. refiners.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Integrate Delve Search results with SharePoint search center

    Integrate Delve Search results with SharePoint search center

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Usage report obtained from Popularity Trends link generates incorrect statistics

    The spreadsheet generated from the usage report link under Popularity Trends generates incorrect statistics for unique users in the section that is aggregated for monthly statistics. The spreadsheet appears to sum up the unique users for each day in the month, rather than calculating the unique users across the entire month. This will tend to greatly exaggerate the unique users per month.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  13. Auto Classification of Documents During Indexing

    Currently we have a large amount of file share and SharePoint data that contains Personally Identifiable Information and Sensitive Data. It would be ideal to be able to auto tag documents at the index level to filter out those documents in Search results. Additionally, it would also allow for tagging documents in a positive way, for more refined searching.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  14. Make it easier to Add/Remove Servers from your Search Topology

    Make it easier to add/remove servers from the Search Service Application.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  15. Display the name of the site you are searching within

    When searching within a site sometimes people get confused by the verbiage "Search this site" and make the improper assumption that it is searching against everything. A simple and subtle change that could reduce confusion is if you include the name of the site in the search box. For example, "Search within the <Site Name> site".

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Make Modern Search API Available

    We are finding many difficulties where custom code needs to roll up search results in a similar way to the OOTB modern search experience.

    Unfortunately it appears impossible to return the same results/order via /_api/search/query through traditional means than that of the Modern Search Results page. Upon investigation this is due to a special request property which appears to be around personalization (DynamicContextLists, which is sent as part of the search request when on a OOTB Modern Search Page such as /_layouts/15/search.aspx)

    Without this we cannot provide a proper flow from a custom search webpart/extension, into the OOTB search results.…

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Give option for search on _layouts/15/viewlsts.aspx to function as normal search

    Using the search at the top left of the site contents page has a filtering impact on the contents and subsites listings. This functionality is a complete divergence from the search experience in other parts of SharePoint. There should be a way to send all search boxes to the same search results page, instead of this rather confusing setup.

    4 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  18. Searching in recycle bin

    I want to have "search" function in recycle bin.

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Need sorting and more filter options for searching for files in "all of sharepoint"

    Need to be able to sort and refine search results. For example, sometimes what I'm looking for was recently modified and it's currently on page 5 of the search results. If I could optionally sort by last modified date then it would be on the first page. It would also be nice to be able to refine the search like to limit results with a date range or a specific folder structure.

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for your feedback! Did you try setting the time filter to Past 24 hours or Past week? (If the filter pane isn’t open, click the Filters link, right under the search icon). We’re considering more date options, such as a date range.
    When you write that you’d like to search within a specific folder structure, have you noticed that if we find matches to your query in several files that are located in the same folder, then we show the results grouped together “under” that folder (click to go to folder). Would that be of any help to the folder search you’re thinking of, or do you prefer to actively limit the scope of your search to only a folder?

  20. The customer want sort the search results by drop box

    The customer want sort the search results by drop box ,but there is not this function on SharePoint Online team site search results page.
    Because the search results page(osssearchresults.aspx) can not be edited.
    The customer is feeling inconvenience for that and hopes add this function to the seach results page(osssearchresults.aspx).

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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